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Numaligarh Refinery Limited ARC Maintenance of Online Condition Monitoring Systems Tender 2026 Assam

Bid Publish Date

17-Jul-2026, 10:25 am

Bid End Date

31-Jul-2026, 11:00 am

EMD

₹1,15,000

Location

GOLAGHAT , ASSAM
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Progress

Issue17-Jul-2026, 10:25 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Org-specific focus: Numaligarh Refinery Limited maintenance of Online Condition Monitoring Systems
  • • EMD value: ₹115,000 required for bid submission
  • • Category: Operation And Maintenance Of Other Machines And Plants with ARC scope
  • • Bidder integrity: must not be under liquidation or insolvency; undertaking required
  • • Location/details: precise site location at NRL facilities not provided; confirm on-site logistics
  • • No BOQ items or technical standards specified in tender data
  • • Typical mandatory documents expected: GST, PAN, experience certificates, financial statements, EMD submission
  • • Clarify delivery timelines, payment terms, and warranty/AMC expectations during bid response

Categories 11

VIBRATION TESTERS TECHNICAL SERVICES WIND HYBRID SYSTEM OTHER SERVICE REMOTE MONITORING SYSTEM VIBRATION ANALYZER OPERATION MAINTENANCE WATER LEVEL RECORDER MECHANICAL ENGINEERING SERVICE VIBRATION MEASURING INSTRUMENT ROUTINE MAINTENANCE

Tender Overview

Numaligarh Refinery Limited invites bids for an ARC maintenance contract focused on Online Condition Monitoring Systems at NRL locations. The scope centers on ongoing maintenance and support of monitoring equipment, with an EMD of ₹115,000. The procurement involves no BOQ quantity details and does not specify a start/end date. The contract pertains to the Operation And Maintenance Of Other Machines And Plants category and targets sustaining system reliability at NRL sites. The tender emphasizes bidder financial integrity, requiring an undertaking that the bidder is not under liquidation or court receivership. A lack of explicit location details necessitates confirmation of on-site responsibilities and logistics. This opportunity requires technical capability to maintain precision monitoring assets and ensure continuous operation.

Technical Specifications & Requirements

  • Organization: Numaligarh Refinery Limited (NRL)
  • Product/Service: ARC maintenance of Online Condition Monitoring Systems
  • Estimated Value: Not specified; EMD: ₹115,000
  • Location: Not explicitly stated; on-site at NRL facilities
  • BOQ Items: None listed; no quantity details provided
  • Standards/Quality: Not specified; no IS/ISO references given
  • Delivery/Support Scope: Expected ongoing maintenance and support for monitoring systems; exact deliverables not enumerated
  • Bidder Requirements: Must submit undertakings confirming no liquidation or bankruptcy
  • Other: Category is Operation And Maintenance Of Other Machines And Plants with focus on ARC for maintenance
  • This section captures the limited data and highlights the need for clarification on scope, schedules, and location.

Terms, Conditions & Eligibility

  • EMD: ₹115,000 (required for bid submission)
  • Financial Standing: Bidder must not be under liquidation, court receivership, or similar; an undertaking to be uploaded with bid
  • Experience/Turnover: Not explicitly stated; bidders should prepare standard financial/commercial documents per procurement norms
  • Delivery Timeline: Not specified; seek confirmation of on-site maintenance schedule and response times
  • Payment Terms: Not specified; bidders should align with standard government procurement payment cycles
  • Documents: GST, PAN, experience certificates, financial statements, and technical compliance documents typically required; OEM authorizations not listed but may be expected
  • Penalties/Warranties: Not described; verify warranty/AMC expectations during bid submission
  • This section highlights critical eligibility and documentation items, while noting gaps requiring bidder clarification.

Key Specifications

  • Product/Service: ARC maintenance of Online Condition Monitoring Systems

  • Estimated value: Not specified

  • EMD: ₹115,000

  • Location: On-site at NRL facilities (address not provided)

  • No BOQ items listed; no quantitative specifications

  • Experience: Not specified; standard procurement documentation applicable

  • Quality/Compliance: Not specified; verify any on-site acceptance criteria during tender clarifications

Terms & Conditions

  • EMD of ₹115,000 required; submit proof with bid

  • Bidder must certify no liquidation or bankruptcy via undertaking

  • No explicit delivery timeline or payment terms provided; seek clarification

  • No technical standards listed; confirm required certifications during bid

  • No BOQ items; verify exact scope and on-site responsibilities with NRL

Important Clauses

Payment Terms

Not specified in tender; bidders should anticipate standard government practice and request clarity during bid submission

Delivery Schedule

On-site ARC maintenance of Online Condition Monitoring Systems; exact cadence and response times to be clarified with NRL

Penalties/Liquidated Damages

Not detailed; bidders should inquire about LD provisions and AMC-related penalties during clarification phase

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Undertaking to be uploaded confirming financial and legal standing

  • Experience in maintenance of online condition monitoring or related systems is preferred but not explicitly required

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Operation And Maintenance Of Other Machines And Plants - ARC for Maintenance of Online Condition Monitoring Systems at NRL

Advisory Bank

Indusind bank

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Pre-Bid & Qualification

Pre-Bid Date

28-07-2026 11:00:00

Pre-Bid Venue

Venue / Mode: MS Teams. Link is provided below (Ctrl+click to follow link): Microsoft Teams meeting Join: https://teams.microsoft.com/meet/43846393563339? p=RlJTz14Mo4dnPYlBTN Meeting ID: 438 463 935 633 39 Passcode: kM7P7nD3 The minutes of "Pre-bid discussion" shall be uploaded in the tender portal and shall become a part of the bid/tender document. Contact details: Shri Jayanta Mangal Kaushik CM (MECH MANT) Contact: 7896490789; [email protected] A pre-bid discussion is being organized before submission of technical bid, where the prospective bidders may raise their confusion/ query regarding any points mentioned in the technical tender document. The bidder may also like to visit the site for better understanding of the job scope before the Bid Due Date at their own risk and cost. It is understood that all gaps will be cleared in the proposed discussion, site visit, and no further communication will be entertained thereafter.

Delivery Details

Delivery Locations

1

Delivery Cities

Golaghat

Delivery Pincodes

785699

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Prem Kumar Pandey785699,Numaligarh Refinery Limited, Chief General Manager (Commercial) PO-NRP, Numaligarh Warehouse office 03776-265562GolaghatAssam785699Project / Lumpsum Based--

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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Documents 5

GeM-Bidding-9580811.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar ARC/maintenance work

4

Financial statements (audited if available)

5

EMD payment proof (₹115,000)

6

Technical bid documents demonstrating capability for online condition monitoring system maintenance

7

OEM authorizations or service partner certificates (if required by procurement norms)

8

Undertaking that bidder is not under liquidation or bankruptcy

Frequently Asked Questions

How to bid for the maintenance of online condition monitoring systems tender in Assam?

Bidders should prepare standard corporate documents (GST, PAN, financials) and an undertaking that they are not under liquidation. Submit an EMD of ₹115,000 and provide experience certificates for similar ARC/maintenance work. Seek clarifications on on-site scope and delivery timelines from NRL during bid submission.

What documents are required for the Numaligarh ARC maintenance bid 2026?

Required documents typically include GST certificate, PAN card, audited financial statements, experience certificates for related maintenance, EMD receipt of ₹115,000, technical bid, and OEM authorizations if applicable. An undertaking confirming no liquidation or bankruptcy must accompany the bid.

What are the technical specifications for the ARC maintenance of monitored systems?

Tender data does not list explicit technical specs; bidders should outline capabilities in maintenance, calibration, software updates, and on-site troubleshooting for online condition monitoring equipment. Request detailed scope and service levels from NRL to tailor the proposal.

When is the bid submission deadline for the NRL tender in 2026?

The tender data provided does not include explicit deadlines. Bidders should monitor NRL procurement portals and contact the sourcing team for the exact bid submission date, ensuring EMD and all required documents are ready before the deadline.

What is the EMD amount for the Numaligarh maintenance tender?

The EMD amount is ₹115,000. Bidders must submit payment proof with the bid, using the specified payment mode and ensure the EMD validity as per NRL tender terms. Clarify whether EMD is refundable after bid evaluation.

What eligibility criteria are required for the NRL ARC maintenance bid 2026?

Eligibility includes not being under liquidation and submitting an undertaking to that effect. While explicit experience requirements are not stated, bidders should present relevant maintenance experience and financial stability documents to strengthen the bid submission.

What is the location and scope of the ARc maintenance contract with NRL?

Scope includes ARC maintenance of Online Condition Monitoring Systems at Numaligarh Refinery Limited sites. The exact on-site locations within NRL facilities are not specified; bidders should obtain site details and logistics requirements during the clarification phase.

What are the payment terms for the NRL online monitoring maintenance contract?

Payment terms are not specified in the tender data. Bidders should seek clarity on milestone payments, invoicing schedules, and acceptance criteria during the bidding process to align with internal financial planning.

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