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Hindustan Petroleum Corporation Ltd Preventive Maintenance Services Tender Bangalore Karnataka 2025

Bid Publish Date

26-Dec-2025, 10:04 am

Bid End Date

15-Jan-2026, 3:00 pm

Location

BANGALORE , KARNATAKA

Latest Corrigendum Available

Progress

Issue26-Dec-2025, 10:04 am
Corrigendum10-Jan-2026
AwardPending
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Quantity

18

Bid Type

Single Packet Bid

Categories 20

FLEET OWNER TECHNICAL SERVICES BUILDING MAINTENANCE MAINTENANCE CONTRACT OF ELECTRONIC SERVICES AMC OF SPLIT AIR CONDITIONER REFRIGERATED INCUBATORS AMC OF COMPUTER OPERATION MAINTENANCE WATER LEVEL RECORDER AMC OF DESKTOP AMC OF ELECTRONIC MOBILE VEHICLE ULTRA SOUND THERAPY MOTOR VEHICLES MACHINE PRINTER REPAIR MACHINERY REPAIRS AMC OF AIR CONDITION ROUTINE MAINTENANCE

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for Preventive Maintenance Visits across multiple equipment lines in BANGALORE, KARNATAKA. The scope includes CLA 5, PetroOxy, SVM 3000/3001, DMA 4500 M, and Multiwave PRO with a 3-year maintenance cycle. Bidders quote lumpsum rates per visit; line items list yearly visit requirements (1st, 2nd, 3rd year) with a specified number of visits per year. This procurement uses a fixed-unit-rate model, requiring adherence to the GEM pricing structure. Unique terms include no explicit BOQ quantity (system shows 1 per line item) and the need to demonstrate capability for preventive maintenance across a portfolio of HPCL-critical equipment. The tender prioritizes standardized service depth, documented response times, and consistent visit cadence to ensure equipment uptime and performance.

Technical Specifications & Requirements

  • Organization: Hindustan Petroleum Corporation Ltd (HPCL)
  • Location: BANGALORE, KARNATAKA - 560001
  • Equipment/Service Scope: Preventive Maintenance Visits for: CLA 5, PetroOxy, SVM 3000, SVM 3001, DMA 4500 M, Multiwave PRO across 3 years
  • Pricing Model: Lump-sum rate per visit; actual quantity listed as 1 per line item due to GEM portal constraints; rates apply to per visit charges for each year
  • Yearly Schedule: 1st Year: 4 visits per item; 2nd Year: 4 visits per item; 3rd Year: 4 visits per item; items span multiple equipment categories
  • Tender Type: Custom Bid for Services; no detailed BOQ items in the posted data; reference to “Scope of Job” in terms and conditions
  • Key Deliverables: Maintain operational readiness, complete preventive maintenance per schedule, and submit pricing as per GEM bid model
  • Special Clauses: Assignment/sub-contracting require prior consent; joint and several liability remains with the original seller; supplier to comply with ATC/SLA attachments
  • Standards/Compliance: Not explicitly listed in data; bidders should expect HPCL internal maintenance standards and GEM portal requirements

Terms, Conditions & Eligibility

  • No BOQ items listed; quantities shown as 1 per line item due to portal constraints
  • EMD/Payment Details: Not explicitly specified in provided data; bidders should prepare standard bid security as per HPCL/GEM norms
  • Contractual Obligations: No assignment or subcontracting without prior written consent from HPCL; seller remains liable for performance
  • Quote Format: Provide Lump-sum per-visit rates for each line item and year; model requires multiplying actual quantity by basic unit rate
  • Documentation: Submit typical bid documents including GST, PAN, experience evidence, and OEM authorizations as per T&C guidance; ensure alignment with ATC clauses

Key Specifications

  • Preventive Maintenance Visits for CLA 5, PetroOxy, SVM 3000, SVM 3001, DMA 4500 M, Multiwave PRO

  • 3-year maintenance cycle with 4 visits per year per line item

  • Lump-sum rate per visit; actual quantity shown as 1 due to GEM portal constraint

  • Delivery/visit cadence must adhere to HPCL scope of job; no explicit delivery timeline provided

  • No BOQ quantity; refer to line-item structure for pricing and scope

Terms & Conditions

  • Assignment/sub-contracting requires prior written consent from HPCL

  • Seller remains jointly and severally liable with assignee/sub-contractor

  • Quotes must follow GEM price bid model with per-visit lump-sum pricing

Important Clauses

Payment Terms

Lump-sum rate per visit to be entered; payment terms align with HPCL/GEM norms; no explicit dates provided

Delivery Schedule

Maintenance visits scheduled across 1st, 2nd, and 3rd years; each year lists 4 visits per item

Penalties/Liquidated Damages

Not explicitly described in provided data; refer to ATC for HPCL SLA/ATC penalties

Bidder Eligibility

  • Experience in preventive maintenance for industrial equipment similar to CLA, PetroOxy, and utility devices

  • Demonstrated capability to provide multi-year maintenance services across HPCL-scale operations

  • Compliance with GST, PAN, and financial stability requirements; OEM authorizations where applicable

Past Similar Tenders (Historical Results)

5 found

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Posted: 3 April 2025
Closed: 24 April 2025
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Custom Bid for Services - CAMC 1 Year,Custom Bid for Services - CAMC 2nd Year,Custom Bid for Servic

Hindustan Petroleum Corporation Ltd

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Posted: 27 June 2025
Closed: 7 July 2025
GEM

Custom Bid for Services - CAMC 1st year,Custom Bid for Services - CAMC 2nd year,Custom Bid for Serv

Hindustan Petroleum Corporation Ltd

MUMBAI, MAHARASHTRA

Posted: 24 March 2025
Closed: 17 April 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for preventive maintenance in the specified equipment

4

Financial statements or turnover proof

5

EMD/Security deposit as required by HPCL/GEM norms

6

Technical bid documents or compliance certificates

7

OEM authorization or authorized service provider letters

8

Any other documents specified in Buyer Added Terms and ATC

Corrigendum Updates

2 Updates
#1

Update

10-Jan-2026

Extended Deadline

15-Jan-2026, 3:00 pm

Opening Date

15-Jan-2026, 3:30 pm

#2

Update

05-Jan-2026

Extended Deadline

10-Jan-2026, 3:00 pm

Opening Date

10-Jan-2026, 3:30 pm

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for HPCL preventive maintenance tender in Bangalore?

Bidders must submit a Lump-sum per-visit price for each line item, following the GEM price bid model. Include all 3 years of visits for CLA 5, PetroOxy, SVM 3000/3001, DMA 4500 M, and Multiwave PRO, with the 4 visits per year cadence. Ensure OEM authorizations and required documents are attached.

What documents are required for HPCL service maintenance bid in Karnataka?

Submit GST registration, PAN card, prior experience certificates for similar preventive maintenance, financial statements, EMD/Security deposit as per norms, technical compliance documents, OEM authorizations, and any HPCL ATC attachments. Ensure all documents align with the Buyer Added Terms.

What are the technical specifications for maintenance line items in this tender?

Maintenance items cover CLA 5, PetroOxy, SVM 3000, SVM 3001, DMA 4500 M, and Multiwave PRO. Each item requires 4 visits per year over 3 years. Quotes are per-visit rates; actual quantities show as 1 per line item in GEM due to portal constraints.

What are the payment terms for HPCL maintenance contracts?

Payment terms are defined by HPCL/GEM norms; the tender specifies a lumpsum per visit price model. Ensure compliance with any schedule of payments in the ATC, and prepare for possible milestone-based or schedule-based payments upon acceptance of visits.

When is the delivery/visit schedule for the 3-year maintenance plan?

The plan requires 4 preventive maintenance visits per equipment per year across three years: 1st Year, 2nd Year, and 3rd Year. Vendors must submit per-visit rates for each year and coordinate visits with HPCL facility in Bangalore.

What is the EMD amount for this HPCL maintenance tender in Karnataka?

EMD amount is not specified in the provided tender data; bidders should follow standard HPCL/GEM EMD guidelines and ensure submission of appropriate bid security as required by the portal and terms.

How to verify OEM authorizations for HPCL service bids in Bangalore?

Submit OEM authorization letters or authorized service partner certificates covering CLA 5, PetroOxy, SVM 3000/3001, DMA 4500 M, and Multiwave PRO. These documents validate your capability to perform preventive maintenance per equipment-specific standards.

What is the scope of the 3-year preventive maintenance for SVM 3000 and 3001?

Each of SVM 3000 and SVM 3001 requires 4 visits per year, across 3 years. The vendor must provide per-visit rates, maintain service quality during all visits, and ensure downtime minimization as per HPCL ATC requirements.