Central Coalfields Limited Trolley Bag Procurement Bokaro Jharkhand 25% Quantity Option 2026
Progress
RAKey Highlights
- • Option clause allowing ±25% quantity variation at contract award and during currency
- • Mandatory Detailed Design Drawings submission within 5 days of award
- • 5-day window for buyer approvals or modification lists; no LD for delays caused by approvals
- • Imported trolley bag items require an OEM or Authorized Seller with registered Indian office for after-sales service
- • Data Sheet alignment with offered product is mandatory to prevent rejection
- • Experience: supplier or OEM must have supplied similar government/PSU products for 1 year prior to bid opening
- • Net worth requirement for OEMs; non-liquidity and financial stability emphasized
- • Delivery timelines linked to original and extended delivery periods, with minimum 30 days
Tender Overview
Central Coalfields Limited invites bids for trolley bags to support operations in Bokaro, Jharkhand. The tender includes an option to increase or decrease the bid quantity by up to 25% and to extend delivery time accordingly. After contract award, bidders must submit Detailed Design Drawings within 5 days for approval; delays in approval will push delivery timelines without LD. The contract requires bidders to demonstrate financial stability and prior government/PSU supply experience, with an emphasis on data sheet alignment and post-award design compliance. Unique aspects include the option clause and mandatory design approvals prior to fabrication, ensuring conformity to buyer-specified drawings and timelines.
Technical Specifications & Requirements
- Product: Trolley Bags (category: Government procurement item with a focus on transport equipment).
- Key process needs: Detailed Design Drawings to be approved within 5 days of award; modifications to be delivered per buyer feedback within 5 days.
- Quantity handling: option to increase/decrease up to 25% of bid quantity; extended delivery period calculated formulaically with a minimum of 30 days.
- OEM/Importer requirements: for imported items, OEM or Authorized Seller must have registered India office for after-sales service.
- Data Sheet: bidder must upload a data sheet matching offered product parameters; mismatches may lead to rejection.
- Experience: supplier or OEM must have manufactured and supplied similar items to Central/State Govt/PSU for at least 1 year before bid opening.
- Financial: net worth criteria applicable to OEMs; detailed financial documents required to prove viability.
Terms, Conditions & Eligibility
- EMD/Financial security: not specified in excerpt; bidders must show financial standing and non-bankrupt status.
- Delivery terms: delivery starts after approval; extensions permitted with option clause; no LD for buyer-delayed design approval.
- Documentation: Data Sheet submission; OEM authorization for imported items; relevant contracts to prove prior similar supply.
- Warranty/after-sales: post-award service expectations implied via OEM/authorized service network requirement.
- General compliance: bidder must not be in liquidation or receivership; must upload undertaking of financial health.
- Evaluation: primary product value in bunch bids must meet the experience criterion; unsupported parameters may lead to rejection.
Key Specifications
-
Product: trolley bags
-
Delivery: contingent on 5-day design approval window
-
Quantity: ±25% option
-
Standards: not specified in tender data; ensure data sheet alignment
-
OEM/Importer: registered Indian office for after-sales service
Terms & Conditions
-
Option quantity: +/-25% during contract term with delivery recalculation
-
5-day design approval; modifications provided within 5 days
-
Data Sheet alignment mandatory; mismatch risks bid rejection
Important Clauses
Delivery Schedule
Delivery period starts after approval of Detailed Design Drawings; option-driven extensions apply with minimum 30 days, calculated as (Additional quantity ÷ Original quantity) × Original delivery period
Payment Terms
Payment terms not explicitly specified in excerpt; typically aligned with delivery acceptance and MT/LD terms as per contract
Penalties/Liquidated Damages
LD details not provided; specify in final contract based on delivery delays and performance criteria
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
One year prior supply of similar trolley bag products to government/PSU
-
OEM or Authorized Seller for imported items with Indian office for after-sales service
Reverse Auction Schedule
Start
28-Aug-2026, 7:00 pm
End
29-Aug-2026, 7:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
135
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
70 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Trolley Bag
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Bokaro
Delivery Pincodes
829144
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Suresh Kumar Singh | 829144,GM Office, Dhori Area, CCL, Phusro | Bokaro | Jharkhand | 829144 | 135 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9653843.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration certificate
PAN card
Experience certificates showing prior similar government/PSU supply
Financial statements / net worth documentation for OEM
Data Sheet of offered trolley bag product
OEM authorization for imported items (registered Indian office)
Undertaking of financial health and non-liquidation status
Any prior contract copies supporting 1-year experience requirement
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for trolley bags tender in Bokaro Jharkhand 2026?
Bidders should prepare GST, PAN, and experience certificates, submit a Data Sheet aligned to the offered trolley bag, and provide OEM authorization for imported items. Ensure compliance with the 1-year government/PSU supply experience and demonstrate financial viability. Follow the 5-day design drawing approval process after award.
What documents are required for trolley bag procurement in Jharkhand?
Required documents include GST registration, PAN, experience certificates showing prior government/PSU supply, OEM authorization for imported items, financial statements proving net worth, Data Sheet of the offered trolley bag, and an undertaking of financial health to negate liquidation risk.
What are the delivery terms for the trolley bag contract in Bokaro?
Delivery begins after Detailed Design Drawings are approved. An option to adjust quantity by ±25% exists, with the extended delivery period calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What standards or certifications are required for trolley bags?
The tender requires ISI marked or equivalent standards where specified; ensure Data Sheet indicates compliance. If imported, OEM authorization and Indian service office are mandatory; bid may be rejected for parameter mismatch.
How is the 25% quantity option applied in the tender?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement or during currency. Delivery time extends proportionally with the quantity change, subject to a minimum 30 days.
What happens if approval of detailed drawings is delayed?
If buyer approval is delayed, delivery period is refixed for the delay duration, with no liquidated damages for the period of delay caused by buyer’s drawing approval process.
What experience criteria must bidders meet for govt trolley bag supply?
Bidders or OEMs must have regularly manufactured and supplied similar trolley bag products to a Central/State Govt/PSU for at least 1 year before bid opening; copies of relevant contracts must be submitted with the bid.
What is required for imported trolley bag items in this tender?
Imported items require OEM or Authorized Seller with a registered Indian office for after-sales service; submit an official certificate confirming this arrangement as part of bid submission.