Municipal Council Urban Development Dept Tender for All in One PC, Laptops, and MFPs in Sindhudurg Maharashtra 2026
Bid Publish Date
08-Oct-2026, 5:30 pm
Bid End Date
19-Oct-2026, 6:00 pm
Location
Progress
Tender Overview
The Municipal Council (Urban Development Department) of Sindhudurg, Maharashtra invites bids for All in One PC (V2), Entry/Mid Level Notebook laptops, and A4/Legal Size Multifunction Printer (MFP) under Q2 category. The scope includes supply, installation, testing, commissioning, and operator training, with mandatory data sheet submission and Malicious Code Certificate. Key terms allow up to 25% quantity variation during and after contract award, at contracted rates, with delivery time calculated from the last delivery order date. The bid requires OEM authorization where applicable and a demonstration of sound financial standing. This procurement emphasizes compliance with data sheet alignment and secure hardware/software integrity while ensuring statutory clearances if needed. The tender targets government-enabled, standard-compliant office IT equipment and aims for a reliable, tech-enabled municipal workforce.
Technical Specifications & Requirements
- Product scope includes: All in One PC (V2), Entry/Mid Level Laptop/Notebook, and A4/Legal Size Multifunction Printer (MFP).
- Data Sheet submission is mandatory; any mismatch may trigger bid rejection.
- Mandatory certificates: Malicious Code Certificate stating no embedded malicious code, and OEM/Manufacturer Authorization where distributors bid.
- Scope of supply covers: Supply, Installation, Testing, Commissioning, Training of operators, and any required statutory clearances.
- The procurement favors vendors with robust supply capability, formal turnover evidence, and the ability to meet delivery timelines per option clauses.
Terms, Conditions & Eligibility
- EMD and turnover requirements are specified via the tender’s turnover clause (minimum average turnover audited over the last 3 years).
- The purchaser reserves a 25% quantity variation during contract execution and a similar potential increase within the currency of the contract.
- Data Sheet alignment is mandatory; non-aligned specifications may lead to rejection.
- Mandatory Manufacturer Authorization/OEM details must be provided; Malicious Code Certificate is required.
- Scope includes installation, testing, commissioning, training, and any necessary statutory clearances.
- Bidder must demonstrate financial stability and non-liquidation status through submitted undertakings.
Key Specifications
-
Product/service names: All in One PC (V2), Entry/Mid Level Laptop, A4/Legal Size MFP
-
Quantities: up to 25% variation allowed during/after contract
-
Estimated value: not specified
-
Experience: turnover evidence required (last 3 years)
-
Quality/standards: Malicious Code Certificate, Data Sheet alignment, OEM authorization
-
Delivery/installation: Supply, Installation, Testing, Commissioning, Training
-
Warranty/Support: not explicitly stated; training and statutory clearances included
Terms & Conditions
-
25% quantity variation allowed at contract placement and during currency
-
Data Sheet alignment mandatory; misalignment risks bid rejection
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OEM authorization and Malicious Code Certificate required with bid
Important Clauses
Payment Terms
Payment terms not explicitly detailed; bidder should expect standard government terms per contract
Delivery Schedule
Delivery period calculated from last date of original delivery order; extended periods via option clause with minimum 30 days if applicable
Penalties/Liquidated Damages
Not specified in provided terms; refer to standard GEM guidelines for LD during delivery/installation
Bidder Eligibility
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Must demonstrate three-year turnover history with audited financials
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Not under liquidation or bankruptcy; provide undertaking
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OEM authorization required for non-manufacturer bidders
Tender Data
Bid Details
Quantity
14
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
279
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sindhudurg
Delivery Pincodes
416520
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sachin Suresh Mhaddalkar | 416520,Kudal NagarPanchayat, Kudal At post-Kudal,Tal Kudal,Dist -Sindhudurg | Sindhudurg | Maharashtra | 416520 | 5 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9988109.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (similar project references)
Financial statements (last 3 years) showing turnover
EMD document (as specified by buyer terms)
Data Sheet of offered products
Malicious Code Certificate
OEM Manufacturer Authorization/Authorisation Form
Data Sheet match certificate (if required)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for All in One PC and MFP procurement in Sindhudurg Maharashtra 2026
Bidders must submit GST, PAN, turnover proof (last 3 years), EMD, Data Sheet, OEM Authorization, and Malicious Code Certificate. Ensure 25% quantity variation compliance and provide installation, testing, commissioning, and training details. The bid requires data sheet alignment and secure software assurances per policy.
What documents are required for the Sindhudurg tender in Maharashtra 2026
Required documents include GST certificate, PAN, 3-year audited turnover, experience certificates, EMD proof, Data Sheet of offered products, OEM authorization, and Malicious Code Certificate. These ensure financial credibility, technical compliance, and secure hardware/software integrity.
What are the technical specifications for laptops and MFPs in this tender
No explicit model specs were provided; bidders must rely on Data Sheet alignment with offered products, OEM authorization, and Malicious Code Certificate. Ensure compliance with data sheet, supply, installation, testing, commissioning, and operator training components.
What is the delivery timeline for the Sindhudurg IT equipment tender
Delivery is governed by the option clause; quantity variation may extend delivery time. Initial delivery period is based on original order, with a minimum of 30 days for any extended period; extended duration can reach back to the original delivery period under terms.
What is the role of OEM authorization in this Maharashtra tender
OEM authorization is mandatory when bidding through authorized distributors. Provide an Authorization Form with OEM details (name, designation, address, email, phone) to verify original equipment status and ensure warranty/maintenance eligibility.
What security certifications are required for bid submission in this tender
Submit Malicious Code Certificate confirming no embedded malware and no IP infringements. Data Sheet verification is essential; mismatch may lead to bid rejection. OEM authorization is required if not bidding as the manufacturer.
What are the key eligibility criteria for turnover and financial health
Bidder must show a healthy financial standing, with minimum average annual turnover over the last 3 years. Provide audited statements or equivalent financial certificates to demonstrate ability to fund supply, installation, and training activities.