Decorative Lightning Pole (V2)
Nagar Palika Parishad Hata Kushinagar
KUSHINAGAR, UTTAR PRADESH
Posted:
7 January 2025
Closed:
17 January 2025
GEM
GEM
E-municipalities Uttar Pradesh Decorative Lighting Pole Tender Auraiya 2026 - ISO 9001 & 30+ Day Delivery Standard
Bid Publish Date
13-Jun-2026, 2:26 pm
Bid End Date
29-Jun-2026, 2:00 pm
Value
₹1,14,96,630
Location
Progress
Issue13-Jun-2026, 2:26 pm
AwardPending
Quantity
150
Bid Type
Two Packet Bid
Tender Overview
The Uttar Pradesh Urban Development Department invites bids through its E-municipalities arm for decorative lighting poles (V2, Q3) in Auraiya, UP 206121. Estimated contract value is ₹11,496,630.00 with no stated EMD amount. Key scope focuses on pole construction features, mounting accessories, and post-delivery test documentation. Unique requirements include ISO 9001 certification, material test certificates, and post-award service center setup within the state. The tender emphasizes flexibility with a 25% quantity variation and extended delivery timelines, anchored to original deliverys; a crucial differentiator is the requirement for centralized testing and site-ready installation readiness. This is a state-level procurement targeting reliable suppliers for municipal lighting infrastructure. Targeted keywords: tender in Auraiya, UP procurement, decorative lighting poles in UP.
Technical Specifications & Requirements
- Category: Construction (Pole material, surface finish, arm type, arm direction, pole height, pole thickness, shape of pole, base plate for grouting, mounting plate, inbuilt terminal box, pre-treatment before coating)
- Dimensions & Components: Height in meters, pole thickness in millimeters, Type of arm and direction, shape of pole, base and mounting plates; inbuilt terminal box and pre-treatment steps
- Compliance & Testing: Availability of test reports from Central Govt / NABL / ILAC accredited lab; copies furnished on demand at delivery
- Documentation & Standards: Material Test Certificate required; ISO 9001 certification for bidder or OEM; service centers in each consignee state; toll-free service number; escalation matrix for service support
- Delivery & Quality: Delivery clauses align with option quantity adjustments up to 25%; material tested and buyer lab acceptance governs item conformity
- Delivery Location: State-wide service centers; installation readiness in Auraiya district and surrounding areas
Terms, Conditions & Eligibility
- EMD/Financials: EMD not specified in available data; bidders must adhere to option clause permitting 25% quantity variation and extended delivery windows
- Quality & Certification: ISO 9001 certification mandatory; Material Test Certificate accompanying supply; buyer lab will determine acceptance
- Post-Sale Support: Functional service center in each consignee state; toll-free service line; defined escalation matrix for service support
- Delivery & Payment: Delivery schedule linked to original order; extended time calculations; payment terms not specified in data; successful bidder must establish service center within 30 days of award
Key Specifications
-
Pole height specifications in meters
-
Pole thickness in millimeters
-
Arm type and arm direction details
-
Shape of pole and base plate compatible with grouting
-
Mounting plate provision and inbuilt terminal box
-
Prior surface treatment before coating
-
Test reports: Central Govt / NABL / ILAC accredited lab
-
Delivery with Material Test Certificate
Terms & Conditions
-
25% quantity variation right for purchaser during contract and extended delivery window
-
ISO 9001 certification mandatory for bidder or OEM
-
Material Test Certificate to accompany supply; buyer lab acceptance controls conformity
-
Functional Service Centre required in each consignee state or established within 30 days
-
Dedicated toll-free service number and escalation matrix for service support
Important Clauses
Payment Terms
Delivery-linked payment; exact terms not specified; adhere to standard government procurement practice and contract-specific terms.
Delivery Schedule
Delivery period governed by original order plus extended time per option clause; minimum 30 days extension, proportional to quantity change.
Penalties/Liquidated Damages
Not specified in available data; expected under standard procurement if delays occur per contract.
Bidder Eligibility
-
ISO 9001 certification for bidder or OEM
-
Experience in supplying decorative lighting poles or similar construction poles
-
Ability to establish functional service centers in Uttar Pradesh within 30 days of award
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Decorative Lightning Pole (V2) (Q3)
Authority Records
URBAN DEVELOPMENT DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9464913.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Construction | Material of Pole | Cast Iron, Galvanized Iron |
| Construction | Surface Finish | P.U.Painted |
| Construction | Type of Arm | Single Arm |
| Construction | Arm Direction | Downward |
| Construction | Length of the Arm (mm) | 401-500, 601-700, 901-1000 |
| Construction | Shape of Pole | Round |
| Construction | Base Plate (suitable for grouting) | With Or higher |
| Construction | Mounting Plate Provided | Yes |
| Construction | Inbuilt connection/terminal box | Yes |
| Construction | Prior treatment before coating | Galvanizing |
| Dimensions | Height of Pole(meter) | 6 |
| Dimensions | Pole Thickness(mm) | 2.0-4.0 |
| Test Reports | Availability Of Test Report From Central Govt/Nabl/Ilac Accredited Lab To Prove Conformity To Specification | No |
| Test Reports | Copies of test reports to be furnished to buyer on demand at time of supplies | No |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates demonstrating prior supply of decorative lighting poles
4
Financial statements (audited) showing turnover capabilities
5
Material Test Certificates for supplied poles
6
ISO 9001 certification (bidder or OEM)
7
OEM authorization/certificates (if applicable)
8
Evidence of functional Service Centre in the state (or plan to establish within 30 days)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in Auraiya decorative lighting pole tender 2026?
Bidders should ensure ISO 9001 certification for the bidder or OEM, attach Material Test Certificates with supply, and demonstrate a functional service center in Uttar Pradesh (or commit to establishing one within 30 days of award). The submission must include GST, PAN, experience certificates, financials, and OEM authorizations if applicable. Delivery terms tie to the original order with 25% quantity variation allowed.
What documents are required for the UP lighting pole bid 2026?
Required documents include GST registration, PAN, audited financial statements, experience certificates for similar pole supply, Material Test Certificates, ISO 9001 certification, OEM authorization (if applicable), and evidence of a service center or expansion plan within UP. Submissions must align with the specified terms and enable buyer lab testing on delivery.
What are the technical standards for poles in this tender?
Bidders must provide ISO 9001 certified products with Material Test Certificates. The specification requires construction-grade poles with specified height, pole thickness, base and mounting plates for grouting, and inbuilt terminal boxes. Test reports from NABL/ILAC-accredited labs must be available, and performance verified by the buyer lab.
When is delivery expected after the purchase order for UP poles?
Delivery aligns with the original delivery order date, with potential extension calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. If the original period is shorter than 30 days, the extension equals the original period. The option clause allows up to 25% quantity variation.
What is required for post-sale service and support in UP?
Bidder/OEM must have a functional service center in each consignee state or establish one within 30 days of award. A dedicated toll-free service line and a formal escalation matrix must be provided to handle service requests promptly and maintain on-site or carry-in warranty as applicable.
What is the scope of the 25% option clause in the UP tender?
The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency of the contract. Extended delivery time is calculated based on the ratio of additional to original quantity, subject to a minimum 30 days, with a cap to the original delivery period.
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Documents 4
GeM-Bidding-9464913.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS