TenderDekho Logo
GEM

Eastern Coalfields Limited Bearings & Gear Components Tender Bardhaman West Bengal 2025 ISI/AAA compliant

Bid Publish Date

27-Dec-2025, 2:27 pm

Bid End Date

17-Jan-2026, 3:00 pm

Value

₹28,45,367

Location

BARDHAMAN , WEST BENGAL

Progress

Issue27-Dec-2025, 2:27 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

71

Category

HUB FOR INTERNAL GEAR, Part No. 8008 06001

Bid Type

Single Packet Bid

Categories 16

LORRY BRAKE ROAD CARGO TRANSPORT TRANSPORTER SPROCKET RING GEAR BEARING BRACKET GEAR BEARINGS BUSHINGS AND GEARS CONTRACT OF TRANSPORTATION HAULAGE BRACKET RING MINERAL PIN BUSH COUPLING WORM GEAR

Tender Overview

Eastern Coalfields Limited seeks the supply of bearing brackets, gears and related components (17 items totaling multiple part numbers: bearing brackets, pinions, hubs, end covers, brake clutch bands, handles, main shafts, ring gears, idler gears and related parts) for procurement under Coal India Limited. Estimated value is ₹28,45,367.04, with scope limited to goods supply. Location: BARDHAMAN, WEST BENGAL - 713101. Key differentiators include a flexible quantity option clause allowing up to 25% increase/decrease, and an emphasis on compliant OEM/authorized after-sales support. The tender embeds local content and Make in India preferences, with explicit supplier obligations for PAN, GST, bank EFT mandates, and evidence of manufacturing or authorized dealership. OEM/imported product provisions require Indian-based after-sales support, while MSE preferences may apply if within policy margins. Unique aspects include the option-based delivery extension mechanics and standard contract delivery arithmetic tied to the last delivery date. This notice targets suppliers capable of end-to-end goods delivery with procurement-ready documentation and adherence to purchaser-led option regimes.

Technical Specifications & Requirements

  • 13 distinct part numbers covered, spanning MAIN SHAFT, MAIN PINION 24/TEETH, RING GEARS 76/77 TEETH, IDLER GEARS, INTERNAL GEARS, END COVER, BRAKE CLUTH BAND ASSLY, HANDLE ASSEMBLY, and related components.
  • Scope of supply: exclusive supply of goods (no installation or services implied).
  • Estimated value: ₹2,845,367.04.
  • Delivery/option terms: quantity may be altered by up to 25% at contract award and again during currency, with delivery time calculated by a formula based on original/extended periods; minimum extension is 30 days.
  • OEM/after-sales: imported items must have Indian-based registered office for support; submit certificate.
  • Purchase preferences: MSE preference available if bidder is manufacturer; local content considerations apply under PP-LC policy. Bidders must provide PAN, GSTIN, cancelled cheque, and EFT mandate; bid is for vendor code creation.
  • BOQ: 17 items listed, with no unit quantities disclosed.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders must prepare standard bid security per buyer policies.
  • Delivery: extension allowed via option clause; final delivery aligned to delivery orders’ last dates with arithmetic-based extension.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if applicable.
  • Purchase preference: MSEs may be eligible within policy margins; otherwise PP-LC applies.
  • Scope: Goods only; no installation services; supply readiness with OEM/authorized dealer for imported items.

Key Specifications

  • Product/service names: bearing brackets, pinions, hubs, distance pieces, end covers, brake clutch bands, handles, main shafts, ring gears, idler gears, internal gears

  • Quantities: not disclosed in BOQ; 17 items enumerated with part numbers

  • Estimated value: ₹2,845,367.04

  • Experience: not specified; OEM/authorized service requirement for imported goods

  • Quality/standards: not specified; emphasis on OEM and Make in India policies

  • Delivery: option-based extension with 30-day minimum, delivery schedule tied to delivery orders

Terms & Conditions

  • Option clause allows ±25% quantity variation during/order and currency of contract

  • Delivery period calculation uses (additional quantity/original quantity) × original delivery period with minimum 30 days

  • Purchase preference for MSEs and PP-LC policy applicable; bidders must be manufacturer or service provider as per policy

Important Clauses

Payment Terms

Not explicitly stated; standard procurement terms imply payment per contract after delivery and acceptance

Delivery Schedule

Delivery period commences from last date of original delivery order; extensions tied to option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; typical contracts apply LD on late delivery if included in final contract

Bidder Eligibility

  • Must be bidder with PAN, GSTIN, and EFT mandate

  • If bidder is an MSE and manufacturer, eligible for purchase preference; traders excluded

  • OEM authorization required for imported items; Indian-based after-sales support

Past Similar Tenders (Historical Results)

5 found

Irel (India) Limited Major Service Kit Tender 2025 Ganjam Odisha DAE - NX400/NX900 Bearings & Hardware Supply

Irel (india) Limited

GANJAM, ODISHA

Posted: 25 October 2025
Closed: 21 November 2025
GEM

Hindustan Copper Limited Belt & Related Parts Tender Balaghat Madhya Pradesh 2025

Hindustan Copper Limited

BALAGHAT, MADHYA PRADESH

Posted: 31 October 2025
Closed: 15 November 2025
GEM

Universal Joint Assy cat part No 116 UJ 02017,Screen cat part No 116 MC 92592,Brake Band cat part N

Indian Army

MEERUT, UTTAR PRADESH

Posted: 11 July 2025
Closed: 21 July 2025
GEM

AJCW151002044 Fix Jaw Plate,AJAS151003053 Toggle Plate,AJAS151003056 Swing Jaw Plate,AJAS151003060

Border Road Organisation

SONITPUR, ASSAM

Posted: 25 January 2025
Closed: 15 February 2025
GEM

Copper Wire No 18 19,Gate Valve Heavy Duty,Bearing 6202,Bearing 6203,Capacitor,Fan Belt B 99 105Req

Indian Army

Posted: 10 December 2024
Closed: 31 December 2024
GEM

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BEARING BRACKET LH, Part No. 8008 00002 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 2 nos eclkendaconsignee1 30
2 PINION 15 TEETH, Part No. 8008 01002 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 10 nos eclkendaconsignee1 30
3 HUB FOR INTERNAL GEAR, Part No. 8008 06001 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 6 nos eclkendaconsignee1 30
4 DISTANCE PIECE FOR BEARING BRACKET., Part No. 8009 00003 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 1 nos eclkendaconsignee1 30
5 RIGHT HAND BEARING BRACKET, Part No.8009 00004 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 2 nos eclkendaconsignee1 30
6 MAIN SHAFT, Part No.8009 00017 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 4 nos eclkendaconsignee1 30
7 MAIN PINION 24 TEETH, Part No.8009 00018 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 6 nos eclkendaconsignee1 30
8 RING GEAR 76 TEETH, Part No.8009 00019 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 3 nos eclkendaconsignee1 30
9 RING GEAR 77 TEETH, Part No.8010 00007 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 1 nos eclkendaconsignee1 30
10 MAIN PINION 25 TEETH, Part No.8010 00009 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 2 nos eclkendaconsignee1 30
11 MAIN PINION 19 TEETH, Part No.8010 00010 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 2 nos eclkendaconsignee1 30
12 IDLER GEAR 26 TEETH, Part No.8010 00011 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 5 nos eclkendaconsignee1 30
13 IDLER GEAR 32 TEETH, Part No.8010 00012 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 2 nos eclkendaconsignee1 30
14 INTERNAL GEAR 70 TEETH, Part No.8010 00025 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 6 nos eclkendaconsignee1 30
15 END COVER, Part No.8010 00027 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 1 nos eclkendaconsignee1 30
16 BRAKE CLUTH BAND ASSLY, Part No.8010 00047 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 10 nos eclkendaconsignee1 30
17 HANDLE ASSEMBLY, Part No.8010 00053 Spares for UMPESL(Formerly Voltas) make Voldrum Haulage 8 nos eclkendaconsignee1 30

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (if applicable)

4

Financial statements (as required by tender terms)

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents

7

OEM authorization certificates (for imported items)

8

Cancelled cheque

9

EFT mandate certified by bank

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to participate in bearing components tender in Bardhaman 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with bid for vendor code creation; ensure OEM authorization for imported items and comply with MSE/PP-LC preferences if eligible. Confirm scope is goods-only and monitor option clause for quantity adjustments.

What documents are required for supplier submission in this tender

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization for imported items, technical bid, and any experience certificates; ensure alignment with Make in India/PP-LC policies and provide evidence of manufacturing capability if claiming MSE status.

What are the key technical items covered by the BOQ

The BOQ covers 17 items including bearing brackets, main shafts, pinions (24, 25, 19 teeth), ring gears (76, 77 teeth), idler gears (26, 32 teeth), internal gears (70 teeth), end covers, brake clutch bands, and handles; quantities not disclosed in data; procurement is for goods only.

What is the delivery extension mechanism in this procurement

Delivery can be extended under the option clause: additional time equals (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; extensions may cover up to the original delivery period, subject to contract terms.

Are MSEs eligible for procurement preference in this tender

Yes, MSEs may receive purchase preferences under the MSE policy if they are manufacturers of the offered product; traders are excluded; local PP-LC provisions may further modify preference based on policy and bid alignment.

What if the tender involves imported items

Imported items require an OEM or Authorized Seller with a registered Indian office for after-sales support; provide certification proving the existence of an Indian support entity and confirm after-sales service arrangements in India.

What is the estimated contract value and scope of supply

Estimated value is ₹2,845,367.04 for the supply of bearing brackets, gears, and related components; scope is strictly goods supply, with no installation services; ensure all costs are included in the bid price.