Indian Air Force Window Air Conditioner Repair & Overhaul Tender 2026 - Voltas Green AC, DFM, Buyer Premises
Bid Publish Date
01-Oct-2026, 12:47 pm
Bid End Date
12-Oct-2026, 1:00 pm
Location
Progress
Tender Overview
The Indian Air Force (Department Of Military Affairs) is inviting bids for Repair and Overhauling Service of Window Air Conditioners, including Green AC (DFM), from Voltas units, for premises under the buyer’s control. The contract scope covers on-site maintenance and overhauling of existing window A/C units at IAF locations within India. The tender emphasizes flexibility with a 50% adjustment window for quantity or duration, applicable at contract issuance and during execution. No BOQ items are listed, and the procurement is organized under the IAF’s internal maintenance program, focusing on reliable, OEM-backed servicing of popular models. The opportunity targets experienced service providers capable of delivering timely, parts-backed repairs on government facilities.
Technical Specifications & Requirements
- Product/service: Repair and Overhauling Service for Window Air Conditioners, including Green AC (DFM) and Voltas units
- Scope: On-site maintenance and overhaul at Buyer Premises; OEM-backed service required
- Standards/Compliance: Not specified in the available data; bidders should align with standard HVAC servicing best practices and OEM guidelines
- Quantities/Value: No BOQ items listed; estimated value not disclosed; contract flexibility up to 50% by ATC terms
- Delivery/Installation: On-site service at Buyer Premises; swift turnaround for maintenance
- Experience: Prior experience with window AC repair in government or large facilities preferred
- Unique aspects: ATC 50% variation clause; ATC uploaded; no explicit technical specs in the data
Terms, Conditions & Eligibility
- EMD: Not specified in the data; bidders should confirm at bid submission
- Delivery terms: Service delivery on-site at Buyer Premises with OEM-aligned repairs
- Payment terms: Not specified; typically, government repairs follow milestone/approval-based payments
- Documentation: GST registration, PAN, experience certificates, financial statements, technical bid, OEM authorizations
- Penalties/ warranties: Not specified; ATC mentions scope variation; penalties not listed
- Eligibility: Demonstrated capability in repairing and overhauling window AC units, preferably Voltas and Green AC models
Key Specifications
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Product/Service: Window air conditioner repair and overhaul
-
Inclusion: Green AC (DFM) and Voltas units
-
Delivery: On-site maintenance at Buyer Premises
-
Standards/Testing: OEM guidelines implied; no explicit standard numbers provided
-
Documentation: OEM authorizations may be required; GST/PAN and experience proofs expected
Terms & Conditions
-
50% quantity or duration variation allowed by ATC at contract issue and during execution
-
On-site repair and overhauling of window AC units including green/DFM models
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No BOQ items listed; no explicit EMD amount specified in data
Important Clauses
Payment Terms
ATC indicates scope/quantity adjustments up to 50%; standard government payment terms to be confirmed in contract documents
Delivery Schedule
On-site service delivery at Buyer Premises; turnaround expectations to be defined in purchase order
Penalties/Liquidated Damages
Not specified in the data; verify in ATC and contract for any LD provisions
Bidder Eligibility
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Experience in repairing/overhauling window air conditioners (including Voltas/Green AC models)
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Ability to perform on-site maintenance at government facilities
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Valid GST registration and PAN, with technical bid and OEM authorizations
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair and Overhauling Service - Window Air Conditioner Including Green Ac (DFM); Voltas; Yes; Buyer Premises
Delivery Details
Delivery Locations
1
Delivery Cities
Patna
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Patna | Patna | - | - | 12 | - | - |
Authority Records
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Documents 11
GeM-Bidding-9973262.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
1 Update Update
Extended Deadline
15-Oct-2026, 7:30 am
Opening Date
16-Oct-2026, 7:30 am
Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
How to bid for the Indian Air Force window AC repair tender in 2026?
Bidders should prepare GST registration, PAN, experience certificates, financial statements, EMD documentation, and OEM authorizations. Submit a technical bid aligned to on-site repair of window AC units, including Green AC (DFM). ATC allows 50% quantity/duration adjustments; confirm all terms during bid submission.
What documents are required for the IAF repair & overhaul tender submission 2026?
Required documents include GST certificate, PAN, company/firm registration, experience certificates for AC repair, financial statements for the last three years, EMD proof, technical bid outlining OEM approvals, and manufacturer authorization for Voltas/Green AC models if applicable.
What are the delivery terms for IAF window AC service contracts?
Delivery is on-site at Buyer Premises with timely maintenance. The ATC permits up to 50% variation in quantity or duration; exact delivery timelines will be defined in the purchase order and subject to site readiness and OEM support.
Which standards and certifications are required for this IAF tender?
While explicit standards are not listed, bidders should follow OEM repair guidelines for Voltas/Green AC units and maintain HVAC service quality. Ensure proper documentation of necessary certifications and authorizations to satisfy eligibility.
What is the EMD and payment terms for the IAF tender?
EMD amount is not disclosed in the data; confirm at bid submission. Payment terms are not specified publicly; typical government practice includes approval-based release with milestones, subject to contract terms.
How to verify eligibility for government HVAC repair tenders in India?
Verify eligibility by providing verifiable experience in on-site window AC repair, OEM authorizations for Voltas/Green AC, GST and PAN, and financial stability. ATC terms may alter scope; ensure readiness to accommodate 50% adjustments if required.