Police Commissioners Office Rajkot Water Purification and Conditioning System Annual Maintenance 2026 RO Plant Water Cooler
Progress
Tender Overview
The Police Commissioners Office Rajkot (Gujarat) invites bids for ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) covering the RO PLANT and WATER COOLER packages up to 3 units each. The estimated contract value is ₹255,000 for comprehensive servicing, including basic servicing, filters, membranes, and all electrical components. Location is Rajkot, Gujarat 360001. The procurement targets reliable maintenance for water purification and conditioning equipment to ensure uninterrupted operation and compliance with municipal water standards. A unique aspect is the combined scope for both RO plant and water cooler under Package-5, streamlining vendor coordination for routine upkeep and preventive care.
Technical Specifications & Requirements
- Service scope includes routine maintenance, replacement of filters and membranes, and servicing of electrical parts for up to 3 RO plants and up to 3 water coolers.
- No explicit technical specifications listed in the tender; bidders should propose a compliant maintenance plan detailing preventive maintenance cycles, spares, response times, and warranty terms.
- Emphasis on timely servicing, with an expectation of keeping systems within operational parameters and minimizing downtime.
- Potential requirement to supply OEM-authorized parts or compatible replacements; bidders should confirm compatibility with Version 2 configuration.
- The absence of BOQ items implies bidders must present a clear bill of quantities and unit rates for maintenance activities and consumables.
Terms, Conditions & Eligibility
- Quantity and duration can be adjusted under the buyer’s option clause up to 25% (increase/decrease).
- EMD amount not specified; bidders should prepare standard security as per prevailing auction norms.
- No explicit delivery schedule stated; bidders should propose a maintenance cadence (e.g., quarterly or biannual) and response time commitments.
- Payment terms are not detailed; bidders should seek clarity on invoicing after service milestones or monthly maintenance cycles.
- Ensure GST registration and PAN details are available for compliance; confirm support for both RO plant and water cooler maintenance.
Key Specifications
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Product/Service: ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - RO PLANT and WATER COOLER
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Quantity/Scope: Up to 3 RO plants and up to 3 water coolers
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Estimated Value: ₹255,000
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Standards/Certifications: Not specified in tender; bidders to cite maintenance standards and OEM compatibility
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Delivery/Service: Preventive maintenance, filter/membrane replacements, electrical part servicing; response time to service calls to be proposed by bidder
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Experience: Not explicitly specified; bidders should demonstrate capability in maintaining RO and water cooler systems
Terms & Conditions
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Option Clause: contract quantity or duration may change by up to 25% during award and post-award adjustments
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Payment terms: not specified; bidders should propose milestone-based or monthly invoicing aligned with service visits
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EMD/guarantee: amount not specified; bidders should ensure standard security per local procurement norms
Important Clauses
Payment Terms
Details on payment schedule are not provided; bidders should propose milestones, invoicing cadence, and acceptance criteria for RO plant and water cooler maintenance
Delivery Schedule
No fixed delivery dates; bidders should define preventive maintenance calendar and turnaround times for urgent service visits
Penalties/Liquidated Damages
No LD details published; bidders should propose SLA-based penalties for missed service windows or delayed part replacements
Bidder Eligibility
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Demonstrated experience in maintaining RO purification systems and water cooling solutions
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GST registration and PAN provided
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Financial capability to support routine maintenance and spare parts inventory
Tender Data
Bid Details
Quantity
26
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
51
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - RO PLANT; upto 3; PACKAGE-5 : Water purifier and conditioning system maintenance involving basic servicing, filters, membranes, All electrical parts including pu.. , ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - WATER COOLER; upto 3; PACKAGE-5 : Water purifier and conditioning system maintenance involving basic servicing, filters, membranes, All electrical parts includin..
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
360001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Talsaniya Tulsibhai Shamjibhai | 360001,OFFICE OF THE COMMISSIONER OF POLICE, RACE COURSE RING ROAD, NEAR OFFICE OF THE JILLA PANCHAYAT CHOWK, NEAR GELEXI CINEMA, RAJKOT CITY, GUJARAT, INDIA | Rajkot | Gujarat | 360001 | 13 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9910839.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
16
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar water purification/conditioning system maintenance
Financial statements or turnover proof
Technical bid documents outlining maintenance plan and spare parts list
OEM authorizations or certifications for RO systems and water coolers
Any relevant warranty or service-level agreements (SLA)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for water purification maintenance tender in Rajkot Gujarat 2026?
Bidders should submit GST, PAN, and experience certificates, plus a maintenance plan for up to 3 RO plants and 3 water coolers. Include spare parts list, OEM authorizations, and a proposed schedule. The estimated value is ₹255,000; ensure compliance with option clause up to 25%.
What documents are required for Rajkot water purifier AMC bid 2026?
Required documents include GST certificate, PAN, experience certificates for RO systems, financial statements, equipment maintenance SOPs, OEM authorizations, and any warranty or SLA proposals. Submit technical bid with detailed maintenance plan and parts price list.
What are the delivery and service requirements for RO plant maintenance in Gujarat?
Although a fixed delivery schedule isn’t provided, bidders should propose a preventive maintenance calendar (quarterly/biannual), response times for service requests, and criteria for system uptime. Include SLA penalties for delays and a clear escalation path.
What is the estimated value and scope for the Rajkot water cooler AMC?
The overall estimated contract value is ₹255,000 for annual maintenance covering up to 3 water coolers and associated components, including filters and membranes, with electrical system servicing. Propose unit rates and consumables as part of the bid.
What standards must be cited in the Rajkot AMC bid for water systems?
The tender does not specify standards; bidders should cite OEM standards, compatibility with Version 2 configuration, and any ISI/ISO certifications relevant to RO and water cooler maintenance where applicable.
How will the 25% quantity/duration flex clause impact the Rajkot tender?
The buyer may adjust contract quantity or duration by up to 25% during award and post-award, requiring bidders to confirm price and resource scalability and provide revised schedules or costs if triggered.
What payment terms should bidders propose for this water system AMC in Rajkot?
Since explicit terms are not provided, bidders should propose milestone-based payments or monthly invoices tied to service visits, with clear acceptance criteria and GST-compliant invoicing.
What experience is necessary to qualify for the Rajkot water treatment tender?
Bidders should demonstrate prior maintenance of RO purification systems and water coolers, supply chain for filters/membranes, and the ability to deliver timely servicing in urban Gujarat environments; include client references.