Indian Army Department Of Military Affairs UPS, Keyboard With Mouse, 12V 7Ah Battery, Pressure Roller & Teflon Tender 2026
Bid Publish Date
08-Oct-2026, 9:43 am
Bid End Date
19-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Mandatory 5-day advance sample submission with 5-day buyer response window
- • Up to 25% quantity variation during contract at contracted rates
- • Establishment of functional service centers within 30 days if not present
- • Dedicated toll-free service support and escalation matrix required
- • No explicit location data; bidders must confirm readiness to supply and service locally
- • Sample-based approval process; deviations may lead to termination or re-sampling
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of multiple supply items including UPS (I KVA), Keyboard with Mouse, Battery 12V 7Ah (Bty 12V 7 AH), Pressure Roller, and Teflon components. The BOQ lists 5 items with unspecified quantities, and an estimated value is not disclosed. The contract includes an option clause allowing up to 25% quantity variation at bid and contract stages, with delivery timelines linked to the original delivery period and extended periods. A sample approval process precedes bulk manufacturing, with potential delivery time adjustments if approvals lag. The focus is on ensuring timely supply at contracted rates and maintaining supply continuity during option exercise.
Key differentiators include mandatory post-award service support, establishment of service centers within 30 days if not available, and a dedicated/toll-free support line with an escalation matrix. The tender emphasizes compliance with Buyer-approved samples before bulk supply and outlines deviation handling and potential contract termination for non-conformance.
This notice highlights government procurement by a high-security organization, demanding clear after-sales support, sample-based validation, and rigorous adherence to delivery schedules. The absence of explicit location data necessitates bidders to confirm locality readiness and establish compliant service infrastructure as part of bid readiness.
Keywords integrated: tender in India, Indian Army procurement, IS/quality standards, service centers, sample approval, option clause, supply contract.
Key Specifications
-
Product/service categories: UPS (I KVA), Keyboard With Mouse, Bty 12V 7 AH, Pressure Roller, Teflon
-
Estimated value and quantities: not disclosed; BOQ shows 5 items with N/A quantities
-
EMD: not specified in published terms
-
Experience: not explicitly stated; bidders should demonstrate capability in security/equipment supply
-
Quality/standards: no explicit standards; bidders to provide OEM/compliance evidence and samples
Terms & Conditions
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Option clause allows 25% quantity variation at bid/contract stage
-
Advance sample approval required before bulk manufacturing (5-day response windows)
-
Service centers must be established in-state within 30 days if not existing
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Dedicated toll-free service line and escalation matrix mandatory
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Delivery timelines subject to original and extended periods with minimum 30 days
Important Clauses
Payment Terms
Not specified in tender; bidders should clarify at bid stage and align with government norms and contract.
Delivery Schedule
Delivery starts from last date of original delivery order; option quantities extend delivery time using the specified formula with a minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; potential LDs may be implied through contract negotiations; seek explicit terms.
Bidder Eligibility
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Demonstrated experience in supplying similar security/equipment under government contracts
-
Valid GST registration and PAN card
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Ability to establish or show Functional Service Centre in the in-state location
Tender Data
Bid Details
Quantity
32
Category
Ups I KVA
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Ups I KVA , Keyboard With Mouse , Bty 12V 7 AH , Pressure Roller , Teflon
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
AGRA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AGRA | AGRA | - | - | 6 | 21 | - |
Authority Records
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Documents 4
GeM-Bidding-9995098.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Ups I KVA
IT NK
Keyboard With Mouse
IT NK
Bty 12V 7 AH
IT NK
Pressure Roller
IT NK
Teflon
IT NK
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Ups I KVA | IT NK | 6 | pieces | rama_pa2 | 21 | |
| 2 | Keyboard With Mouse | IT NK | 9 | pieces | rama_pa2 | 21 | |
| 3 | Bty 12V 7 AH | IT NK | 15 | pieces | rama_pa2 | 21 | |
| 4 | Pressure Roller | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 5 | Teflon | IT NK | 1 | pieces | rama_pa2 | 21 |
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements and banking references
EMD/Security deposit submission proof
Technical bid documents (compliance with sample approval process)
OEM authorization letters (where applicable)
Proof of functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Indian Army UPS equipment tender in India 2026
Bidders must submit GST, PAN, and experience certificates, plus EMD as applicable. Ensure compliance with advance sample submission within 5 days of award, provide OEM authorizations, and establish a functional service centre in the state within 30 days. Understand the 25% quantity variation option and delivery-time calculations.
What documents are required for keyboard with mouse procurement tender in India
Prepare GST certificate, PAN, experience certificates for similar procurements, financial statements, EMD proof, OEM authorization letters when applicable, and technical bid documents showing sample compliance. Include service center proof or implementation plan if not present in-state.
What are the technical specs for UPS and battery items in this tender
No explicit IS or standard numbers listed; bidders should provide OEM specifications and certifications proving compatibility with 1 KVA UPS and 12V 7 Ah battery. Include performance data, warranty terms, and exact model numbers aligned to project needs.
When is the sample approval deadline and bulk supply timeline
Submit 2 samples within 5 days of contract award. Buyer responds with approval or modification needs within 5 days. Bulk supply follows only after approval; delays in approval may extend delivery period without liquidated damages as specified in the contract.
What are the service center requirements for this government tender
Bidder must have a functional service centre in the consignee state for carry-in warranty; if not present, establish within 30 days of award. A dedicated toll-free support line and escalation matrix are required for ongoing after-sales service.
How does the 25% quantity variation clause affect delivery schedules
Quantity may be increased up to 25% at bid/contract stage. The additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days, and may extend within contract limits.
What payment terms should bidders expect for this procurement
The tender text does not specify payment terms; bidders should seek explicit terms during tender clarification. Align proposals with standard government payment practices, ensuring timely payments contingent on delivery milestones and sample conformity.
What is the process for supplier sample deviations in this tender
If samples show deviations, the buyer provides a list of modifications within 5 days. The supplier must meet the approved sample with modifications; failure may lead to termination and re-sampling per buyer decision.