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National Disaster Response Force Multi Media Projector Tender Vadodara Gujarat 2025

Bid Publish Date

20-Dec-2025, 9:04 pm

Bid End Date

12-Jan-2026, 3:00 pm

Location

VADODARA , GUJARAT

Progress

Issue20-Dec-2025, 9:04 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory physical projector sample submission within 7 days from bid publish date
  • • 25% quantity variation permitted at contract award and during currency
  • • OEM turnover requirement; highest bid value OEM must meet turnover in bunch bids
  • • MSE purchase preference applicable as per Centre policy
  • • Delivery period adjustments based on option clause with minimum 30 days
  • • No explicit EMD amount published in tender data

Categories 3

AUDIO VISUAL INSTRUMENT PROJECTOR VIDEO OUTPUT DEVICE

Tender Overview

The National Disaster Response Force (NDRF) headquartered in Gujarat invites bids for a Multi Media Projector procurement to support its operations in Vadodara, Gujarat. While the BOQ shows 0 items, the tender framework establishes essential terms including an option clause allowing up to 25% quantity variation, with contract quantities adjustable at contracted rates. A physical sample submission within 7 days from bid publication is mandatory for technical evaluation, approved by the line committee to meet battalion requirements. Bidder turnover criteria demand robust financial health over the last three completed financial years, with documentation through audited statements or CA/Cost Accountant certificates. An OEM turnover criterion exists, ensuring the supplier’s brand or OEM can sustain consistent supply. A centre-supported purchase preference favors Micro and Small Enterprises (MSEs), reinforcing inclusive procurement. The tender emphasizes delivery/completion timelines based on order placement and extension rules, and obliges bidders to comply with the option-based delivery schedule and extended periods as applicable.

Technical Specifications & Requirements

  • Product category: Multi Media Projector (no explicit technical specs published in the tender data)
  • Sample requirement: Physical projector sample to be submitted within 7 days of bid publish date for technical evaluation
  • Delivery/quantities: Quantity may be increased/decreased up to 25% of bid/contract quantity; delivery period adjusts accordingly with minimum 30 days or proportional extension
  • Turnover criteria: Minimum average annual turnover over the last 3 financial years; documentary evidence via audited balance sheets or CA/Cost Accountant certificate
  • OEM turnover: OEMs must meet the specified turnover criterion; highest bid value OEM category governs eligibility in bunch bids
  • Purchase preference: MSEs eligible for certain preferences as per centre policies

Terms, Conditions & Eligibility

  • EMD/financial security: Not specified in the data provided
  • Technical compliance: Sample-based technical evaluation; line committee approval required
  • Turnover proof: Upload certified audited statements or CA/Cost Accountant certificates for last 3 years; if company is under 3 years, use turnover of completed years after incorporation
  • OEM/brand requirements: OEM turnover criterion applies; in bunch bids, OEM with highest bid value must meet turnover threshold
  • Purchase preference: MSEs may receive centre-based preferences
  • Delivery terms: Option clause governs extended delivery periods; calculated extension formula applies with a minimum of 30 days
  • Submission documents: Include turnover proofs and technical sample submission details as part of bid packaging

Key Specifications

  • Product: Multi Media Projector (no detailed specs published)

  • Sample submission: within 7 days of bid publish

  • Quantity variation: +/- up to 25% of bid quantity

  • Delivery: dependent on option clause with minimum 30 days

  • Turnover: average of last 3 years; documentation via audited statements or CA certificate

  • OEM turnover: required for OEMs; highest bid-value OEM criterion in bunch bids

  • Purchase preference: MSEs may receive centre-based preference

Terms & Conditions

  • Delivery and quantity fluctuation governed by 25% option clause

  • Mandatory sample submission within 7 days for technical evaluation

  • Three-year turnover evidence required for bidder and OEM

Important Clauses

Payment Terms

Not specified in tender data

Delivery Schedule

Delivery period tied to option clause; additional time = (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in tender data

Bidder Eligibility

  • Bidder must provide turnover documentation for last 3 financial years

  • OEM turnover requirement must be met for offered product

  • MSE purchase preference eligibility if applicable

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA/Cost Accountant turnover certificate

4

OEM authorization (if bidder is not the OEM)

5

Technical bid documents and sample submission report

6

Any additional turnover proofs as per bid document

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the multi media projector tender in Vadodara

To bid for the NDRF projector tender in Vadodara, prepare the bidder profile with GST, PAN, and turnover proofs for the last 3 years. Include an OEM authorization if not the OEM, and be ready to submit a physical projector sample within 7 days. Ensure compliance with the 25% quantity variation clause.

What documents are required for NDRF projector bid in Gujarat

Required submissions include GST certificate, PAN card, audited financial statements or CA turnover certificate for last 3 years, OEM authorization if applicable, and technical bid with the projector sample evaluation report. Upload turnover proofs for both bidder and OEM as applicable.

What are the technical specs for the projector tender in Vadodara

Specific projector technical specs are not published. The tender mandates a physical sample within 7 days for technical evaluation, with line committee approval to meet battalion requirements. Ensure the model offered supports standard usage and compatibility per internal evaluation.

What is the 25% option clause in the NDRF projector tender

The purchaser may adjust order quantity by +/- 25% at contract award and during contract currency at contracted rates. Delivery timelines extend proportionally; minimum extension is 30 days unless original period exceeds that, where extension aligns with the formula (increased/original quantity) × original period.

What is the OEM turnover requirement for the projector bid

OEMs must meet the minimum average annual turnover criterion for the last 3 years ending March 31 of the previous year, documented via audited balance sheets or CA/Cost Accountant certificates. In bunch bids, the OEM with the highest bid value must satisfy this turnover threshold.

Are there any special procurement preferences for bidders

Yes, there is a Purchase Preference for Micro and Small Enterprises (MSEs) as per center guidelines. Ensure eligibility and provide any required MSE certificates to gain potential preferential treatment during evaluation.

When is sample submission due for the NDRF projector tender

A physical projector sample must be submitted within 7 days from bid publish date. The line committee will evaluate the sample against battalion requirements and approve the proposed model for further bidding steps.