Custom Bid for Services - Hiring of 01 No 5 seaters ESedan ESUV 12 Hrs per day basis with one Drive
Western Coalfields Limited
CHHINDWARA, MADHYA PRADESH
Posted:
11 May 2026
Closed:
21 May 2026
GEM
GEM
Western Coalfields Limited ESUV EV Hiring Tender 04/01 12-hr with Driver Intermittent Rest Pench Area Madhya Pradesh 2026
Bid Publish Date
20-Jun-2026, 5:06 pm
Bid End Date
15-Jul-2026, 6:00 pm
EMD
₹14,220
Value
₹1,57,51,336
Location
Progress
Issue20-Jun-2026, 5:06 pm
Corrigendum12-Jul-2026
AwardPending
Quantity
3
Similar Category
Hiring of Electric Vehicles - Monthly Basis Vehicle Hiring Service - Per Vehicle-Day basis Hiring of Electric Vehicles - Monthly Basis Vehicle Hiring Service - Per Vehicle-Day basis Hiring of Electric Vehicles - Monthly Basis Vehicle Hiring Service - Per Vehicle-Day basis
Bid Type
Two Packet Bid
Key Highlights
- • Specific EMD amount ₹14,220 and 25% quantity/duration adjustment
- • Payment options: online RTGS/NEFT or Demand Draft with scanned proof
- • FDR as alternative to PBG with endorsement requirements
- • No BOQ items; ESUV EV 12/24 hr shift structure with driver interims
- • Delivery/assignment across CHHINDWARA, Madhya Pradesh for mine operations
- • ATC: GeM terms integrated; OEM authorizations may be required
- • Penalties and performance bonds as per GeM GTC
- • Safety-critical transport services for AHRM APO SOMM and Pench Area
Categories
1
Tender Overview
Western Coalfields Limited seeks service contractors for rapid deployment of ESUV EVs with driver rotation across multiple shifts for AHRM APO, SOMM, Nehariya UG, and Pench Area. The scope includes 4 ESUVs on 12-hour basis with 1 driver intermittent rest, 1 ESUV on 24-hour basis with 3 drivers, and 1 ESUV on 24-hour basis with 2 drivers. Estimated project value is ₹15,751,335.60 with an EMD of ₹14,220. Location for execution is primarily in CHHINDWARA, MADHYA PRADESH 480000. The contract aims to ensure safe, continuous passenger transport within mine and safety zones, with flexible quantity/duration (up to 25%). The procurement emphasizes compliance and reliable service delivery for mine safety operations.
Technical Specifications & Requirements
- Product category: ESUV EV passenger transport for mining operations
- Vehicle count and shifts: 04 ESUVs @ 12 hrs with 1 driver rest; 01 ESUV EV @ 24 hrs with 3 drivers; 01 ESUV EV @ 24 hrs with 2 drivers
- Payment/EMD: ₹14,220 EMD; options for secure online payment or bank draft per GeM terms; submission of scanned proof required within specified timelines
- EMD/Performance Security: acceptable as PBG or online RTGS/NEFT; FDR option available with specific endorsement
- ATC/docs: bidders must adhere to GeM terms and provide full financial and technical submission; no BOQ items provided in this tender
Terms, Conditions & Eligibility
- Quantity/duration flexibility: up to 25% increase with consent at issue or post award
- EMD options: ₹14,220 via DD or online transfer; alternate payment methods allowed with proof uploaded within 15 days
- Performance security: submission via PBG or FDR; hard copy delivery within 15 days of award; online proof within 15 days
- Payment terms: standard GeM mechanisms; ensure contract-specific details are captured in agreement
- Documentation: GST, PAN, experience certificates, financial statements, EMD proof, technical compliance certificates, OEM authorizations if applicable
- Penalties: default penalties and LD clauses to be adhered to as per GeM GTC and buyer ATC
Key Specifications
-
ESUV EV passenger transport for mining sites
-
03-driver and 2-driver rotation for 24-hr shifts (as specified)
-
EMD ₹14,220; estimated value ₹15,751,335.60
-
Delivery/activation within GeM terms; no BOQ items listed
-
Compliance with safety and operator standards for mine transport
Terms & Conditions
-
EMD and PBG/FDR options with 15-day document submission window
-
25% contract quantity/duration flexibility at issue and post-award
-
Payment terms and online transfer details to be clearly specified
Important Clauses
Payment Terms
Online RTGS/NEFT payments allowed; EMD ₹14,220; proof of transfer required; contract number to be cited
Delivery Schedule
Deployment of 04 ESUVs (12-hr) and 02 ESUVs (24-hr) as per shift rosters; driver rest provisions included
Penalties/Liquidated Damages
Penalties for non-performance or delay consistent with GeM GTC and buyer ATC
Bidder Eligibility
-
Experience in supplying passenger EV transport for mining or industrial sectors
-
Financial viability to support ~₹1.58 Cr contract value
-
Compliance with local transport and safety regulations; ESUV fleet readiness
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Hiring of 04 Nos ESUV EV 12 hrs basis with 1 driver intermittent rest for AHRM APO ANOF SOMM , Custom Bid for Services - Hiring of 01 No ESUV EV 24 hrs basis with 3 driver intermittent rest for Colliery Manager Nehariya UG Mine , Custom Bid for Services - Hiring of 01 No ESUV EV 24 hrs basis with 2 driver intermittent rest for Area Safety Officer Pench Area
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
36
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480447
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mandar Ramesh Patil | 480447,Regional Stores, WCL Pench Area P.O CHANDAMETA Distt. Chhindwara, M.P 480447 GSTN: 23AAACW1578L1Z4 | Chhindwara | Madhya Pradesh | 480447 | Project / Lumpsum Based | - | - |
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 9
GeM-Bidding-9498901.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST certificate
2
PAN card
3
Experience certificates for similar ESUV or passenger transport with drivers
4
Financial statements (audited or comprov.)
5
EMD submission proof (DD or online transfer or PBG/FDR arrangements)
6
Technical bid documents demonstrating EV fleet capabilities
7
OEM authorization (if applicable)
Corrigendum Updates
1 Update
#1
12-Jul-2026 Update
Extended Deadline
15-Jul-2026, 6:00 pm
Opening Date
15-Jul-2026, 6:30 pm
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for ESUV EV transport tender in Madhya Pradesh
Bidders should prepare GST, PAN, experience certificates, financial statements, EMD ₹14,220, and technical bids. Submit online RTGS/NEFT proof or DD for EMD, along with OEM authorizations if required. Ensure compliance with GeM terms and provide fleet details for 12- and 24-hour shifts.
What documents are required for Western Coalfields transport tender
Submit GST, PAN, latest financial statements, experience certificates for mining transport, EMD proof (DD or online transfer), technical compliance certificates, and OEM authorizations if applicable. Upload scanned copies and deliver hard copies within specified timelines per ATC.
What are the technical specs for ESUV EV transport in this tender
Specs require electric shuttle vans for mining transport with 12-hour and 24-hour shift arrangements. Vehicle count: 4 ESUVs (12-hr) and 2 ESUVs (24-hr). Driver rotation: 1, 2, or 3 drivers as per shift. Safety compliance and operator training required.
When is the EMD submission deadline for this transport bid
EMD ₹14,220 must be submitted via DD or online transfer, with scanned proof uploaded within bid submission window. Ensure payment reference includes the contract name and bidder entity to avoid mismatches.
What payment terms apply to the ESUV transport contract
Payment will follow GeM terms; options include online RTGS/NEFT. Ensure contract number and bidder name are in transfer details. Provide proof of payment and align with deliverables for 12-hr and 24-hr shifts.
What is the scope of 25% quantity/duration modification
Buyer may increase contract scope by up to 25% at contract issuance or subsequent to award, with bidder consent. For lumpsum services, the value/ scope may adjust similarly with consent; no unilateral changes after award.
Which locations and areas are covered by this transport tender
Coverage includes mining sites in CHHINDWARA, MADHYA PRADESH and the Pench Area, with driver rotations and safety controls tailored for AHRM APO SOMM, Nehariya UG, and Pench Area operations.
What standards or certifications are required for bidder eligibility
Bidders should demonstrate compliance with mining transport safety norms, maintain EV fleet readiness, and provide OEM authorizations if required. Emphasize past performance on similar ESUV or mining-shift transport contracts and financial stability.
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Documents 9
GeM-Bidding-9498901.pdf
Main Document
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS