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Urban Development Department Uttar Pradesh Drinking Water Cooler Tender Bulandshahr 2025 IS 1475 V3 Q2 ISO 9001

Bid Publish Date

12-Dec-2025, 5:53 pm

Bid End Date

22-Dec-2025, 6:00 pm

EMD

₹40,000

Location

BULANDSHAHR , UTTAR PRADESH

Progress

Issue12-Dec-2025, 5:53 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Tender Overview

Urban Development Department Uttar Pradesh invites bids for Self-Contained Drinking Water Coolers (V3) as per IS 1475 in Bulandshahr, Uttar Pradesh. The tender lists an EMD of ₹40,000 and requires ISO 9001 certification. Bidders must demonstrate 2 years of regular govt/PSU supply experience with supporting contracts. A 25% quantity adjustment option may be exercised, with delivery timelines linked to the original delivery order. This procurement emphasizes IS 1475 compliance, OEM/manufacturer reliability, and financial due diligence. The absence of a BOQ implies a focus on product conformity and contractual terms rather than unit-based pricing. The tender targets suppliers capable of sustained govt-grade delivery and post-sale support, under standard government procurement norms. Unique aspects include the option clause and mandatory ISO 9001 certification for the bidder or offered OEM.

Technical Specifications & Requirements

  • Product: Self-Contained Drinking Water Cooler (V3) under IS 1475 standards.
  • Standards: IS 1475 (V3) compliance; ISO 9001 certification required for bidder or OEM.
  • EMD: ₹40,000.
  • Experience: Minimum 2 years of regular Govt/State PSU supply with contractual proof.
  • Turnover: Minimum average annual turnover as per bid document; auditedBalance/CA certificate acceptable.
  • Delivery/Scope: Option to increase quantity by up to 25%; delivery period linked to original delivery order; extended time rules apply.
  • Past Proof: Acceptable documentation includes contract copies, invoices with client self-certification, or client execution certificates.
  • Other: No BOQ items; emphasis on product conformity, OEM authorizations, and compliance documents.

Terms & Eligibility

  • EMD: ₹40,000.
  • Experience: At least 2 years in similar govt/PSU procurement; provide contract copies and invoices.
  • ISO 9001: Certification either by bidder or OEM.
  • Turnover: Average turnover over the last three years as per bid reference; if company is under 3 years, use post-incorporation years.
  • Delivery Terms: Delivery timing governed by the last date of original delivery order; option to extend with added time formula.
  • Documentation: Include GST, PAN, experience certificates, financial statements, EMD proof, and OEM authorization where applicable.

Key Specifications

  • Product/service names: Self-Contained Drinking Water Cooler (V3)

  • Category: Drinking water cooling equipment per IS 1475

  • EMD amount: ₹40,000

  • Standards: IS 1475 (V3) compliant; ISO 9001 certified

  • Experience: 2 years govt/PSU supply with contracts

Terms & Conditions

  • EMD of ₹40,000 must be submitted with bid

  • Bidder or OEM must hold ISO 9001 certification

  • Quantity may be increased up to 25% during contract

  • Delivery period starts after last date of original order

  • 2 years govt/PSU experience required with contract proofs

Important Clauses

Payment Terms

Not explicitly specified in available terms; bidders should assume standard govt terms and await detailed POs with payment timelines.

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not detailed in supplied terms; bidders should expect standard LD clauses per government tender practices.

Bidder Eligibility

  • Regularly manufactured and supplied similar products to Govt/PSU for 2 years

  • ISO 9001 certification for bidder or OEM

  • Average turnover as specified in bid document for last 3 years

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover

4

Past contract copies with govt/PSU proof and invoices

5

ISO 9001 certification (bidder or OEM)

6

OEM authorization / manufacturer proof

7

Technical compliance certificates for IS 1475 (V3)

8

Bid security / EMD document confirming ₹40,000

9

Experience certificates from clients (central/state govt or PSU)

10

Company incorporation documents (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the drinking water cooler tender in Bulandshahr UP 2025?

Bidders must submit an EMD of ₹40,000, provide ISO 9001 certification, demonstrate 2 years govt/PSU supply experience, and furnish turnover proof. Include GST/PAN, contract invoices, and OEM authorization. Ensure IS 1475 (V3) conformity and meet the 25% quantity option terms.

What documents are required for the UP water cooler procurement 2025?

Submit GST certificate, PAN, audited turnover or CA certificate, past govt/PSU contracts with invoices, ISO 9001, OEM authorization, IS 1475 compliance certificates, EMD receipt of ₹40,000, and client execution certificates or equivalent proof.

What are the technical standards for the IS 1475 water cooler?

The product must comply with IS 1475, edition for V3, ensuring drinking water safety, material compliance, and performance benchmarks. Also, supplier or OEM must hold ISO 9001 certification to ensure quality management processes across manufacturing and supply.

When is the 25% quantity option applicable for this tender?

The purchaser may increase or decrease quantity up to 25% at contract award; during contract duration, an additional 25% may be added at contracted rates with delivery time adjusted per the original order period.

What is the EMD amount for this procurement and how is it paid?

EMD is ₹40,000. It should be submitted as per tender guidelines, typically via demand draft or online payment, and remains refundable as per standard government procurement norms if the bid is unsuccessful.

What experience criteria must the bidder meet for govt water coolers?

Bidder must have 2 years of regular govt/PSU supply experience with relevant contracts. Provide contract copies and invoices for each year, with OEM/ reseller documentation where applicable to support the primary product value.

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