Banaskantha District Police Office Cleaning & Sanitation Tender Gujarat 2026 - Indoor/Outdoor General Cleaning, EMD ₹860545, Estimated ₹2.868 Cr
Bid Publish Date
30-Sep-2026, 11:08 pm
Bid End Date
02-Nov-2026, 9:00 am
EMD
₹8,60,545
Value
₹2,86,84,828
Location
Progress
Key Highlights
- • Specific brand/OEM requirements: Not specified
- • Technical certifications/standards: Not specified
- • Special clauses: ±25% contract quantity/duration adjustment; mandatory in-state service office
- • Eligibility criteria: Service provider must have office in Gujarat; attendance at pre-bid mandatory
- • Warranty/AMC: Not specified
- • Penalties/Performance bonds: Not specified; LD or penalties not detailed
- • Delivery/Installation: Indoor/outdoor cleaning across multiple premises in Banaskantha; phased delivery implied by BB terms
- • Delivery timeline: Pre-bid meeting date and potential scope adjustments; no fixed delivery milestones provided
Tender Overview
The procurement is issued by the Banaskantha District Police Office under the Gujarat Home Department for comprehensive Cleaning, Sanitation and Disinfection Services covering both indoor and outdoor work across Office/Commercial/Institutions/Residential settings in Banaskantha, Gujarat 385001. The estimated contract value is ₹28,684,827.60 with an EMD of ₹860,545. Scope includes general cleaning (sweeping, mopping, dusting) and sanitation services across multiple premises, with potential scope adjustments of ±25% under the contract terms. A mandatory pre-bid meeting is scheduled for 01 October 2026 at 02:00 PM, and bidders must maintain a local service office within the state of Gujarat. The tender emphasizes flexible quantity/area adjustments and a service-provider presence in-state to facilitate oversight and support.
Technical Specifications & Requirements
- Service category: Cleaning, Sanitation and Disinfection Services (outdoor and indoor) for office or institutional settings under outcome-based arrangements.
- Buyer stipulates a potential 25% increase/decrease in scope, both pre- and post-award, with contract quantity/duration adjustments subject to consent and written agreement.
- Location focus: Banaskantha, Gujarat; service provider must have an office in the state for project coordination and on-site support.
- No BOQ items provided; bidders should propose a complete staffing, cleaning schedules, equipment, and consumables plan aligned to general cleaning (sweeping, mopping, dusting) and sanitation needs.
- EMD: ₹860,545; Estimated contract value: ₹28,684,827.60; emphasis on robust workforce deployment and compliance with statutory requirements.
- Pre-bid meeting: mandatory; attendance required for all participating agencies.
Terms, Conditions & Eligibility
- Quantity/area adjustment: ±25% allowed, with consent; contracts may be revised accordingly.
- Service-provider office: must be located in Gujarat; documentary evidence required.
- Pre-bid meeting mandatory: 01 Oct 2026, 02:00 PM.
- Location compliance: service delivery in Banaskantha district; local presence preferred to ensure timely service and oversight.
Key Specifications
-
Cleaning scope includes general cleaning (sweeping, mopping, dusting) and sanitation services for indoor and outdoor areas
-
Estimated contract value: ₹28,684,827.60; EMD: ₹860,545
-
Bulk area/quantity flexibility up to ±25% with consent
-
Mandatory pre-bid meeting: 01 October 2026, 2:00 PM
-
Service-provider office must be located in Gujarat; documentary evidence required
Terms & Conditions
-
EMD amount: ₹860,545; submission via secure payment method
-
±25% quantity/duration adjustment allowed post-award with consent
-
Pre-bid meeting mandatory; attendance required for all bidders
Important Clauses
Payment Terms
Not specified in detail; bidders should expect standard government procurement settlement upon milestones post-delivery, subject to contract agreement
Delivery Schedule
Not defined; contract allows ±25% scope change; explicit timelines to be finalized in the agreement
Penalties/Liquidated Damages
Not specified; no LD percentage listed; will be covered under contract terms if included
Bidder Eligibility
-
Must have a Gujarat-based service office with verifiable address
-
Demonstrated experience in cleaning and sanitation services for institutional or government premises
-
Ability to handle indoor and outdoor cleaning scopes with staff deployment plans
Tender Data
Bid Details
Quantity
501483
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
560
Experience Required
5 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Outdoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Banas Kantha
Delivery Pincodes
385001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Priyadarshee Shaileshkumar Purushottamdas | 385001,SP Office Jhorawar Palace Palanpur | Banas Kantha | Gujarat | 385001 | 442167 | - | Frequency in each cycle : 1 Number of working days in a month : 26 Number of cycles during Contract Period : 286 |
Authority Records
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Documents 5
GeM-Bidding-9770416.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
02-Nov-2026, 3:30 am
Opening Date
03-Nov-2026, 3:30 am
Update
Extended Deadline
30-Oct-2026, 3:30 am
Opening Date
31-Oct-2026, 3:30 am
Categories
6
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Required Documents
GST registration certificate
PAN card
Experience certificates for cleaning/sanitation services
Financial statements (audited, if available)
EMD/Zerox of payment receipt or online payment proof
Technical bid documents outlining cleaning methodology and staffing plan
OEM authorizations (if applicable) and local Gujarat office address proof
Any statutory compliance certificates for Gujarat-based operations
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on the cleaning tender in Banaskantha Gujarat 2026?
To bid, ensure your Gujarat-based office is verifiable, submit EMD of ₹860,545, provide GST/PAN, and attach experience certificates for institutional cleaning. Prepare a staffing and equipment plan, attend the mandatory pre-bid on 01 Oct 2026, and align with indoor/outdoor cleaning scope and sanitation requirements.
What documents are required for the Banaskantha cleaning tender in Gujarat?
Required documents include GST registration, PAN, experience certificates for cleaning, financial statements, proof of EMD payment, technical bid outlining method and staffing, Gujarat office proof, and any OEM authorizations if applicable. Ensure all documents are current and verifiable.
What are the eligibility criteria for Gujarat sanitation service bids 2026?
Eligible bidders must have a Gujarat-based service office, documented experience in institutional cleaning, and capacity to manage indoor/outdoor sanitation. Pre-bid attendance is mandatory, and bids must comply with state procurement norms and EMD submission requirements.
When is the pre-bid meeting for the Banaskantha tender and why is it important?
The pre-bid meeting is on 01 October 2026 at 02:00 PM. Attendance is mandatory for all participating agencies, as it clarifies scope adjustments up to ±25% and finalizes any questions on the tender’s cleaning and sanitation requirements.
What is the estimated contract value and EMD for this Gujarat cleaning tender?
The estimated contract value is ₹28,684,827.60, with an EMD of ₹860,545. Vendors should budget for staffing, equipment, and compliance costs, and submit EMD via recognized channels as specified in the terms.
What scope adjustments are allowed in the Banaskantha cleaning contract?
The buyer may adjust the contract quantity or duration by up to 25% before award and again after issue, subject to written consent. This requires alignment with service capability and pricing adjustments in the final agreement.
What delivery and service requirements should bidders emphasize in Gujarat?
Bidders should emphasize robust indoor/outdoor cleaning capabilities, sanitation protocols, staff deployment plans, compliance with local regulations, and a Gujarat-based service office for rapid on-site support and issue resolution.