Indian Army Biometric Access Control Gate Repair & Maintenance Tender Udhampur J&K 2025

Tender Overview

Indian Army invites bids for the Repair and Maintenance of Biometric Access Control Gate (Turnstile Gate) at the Engineer Regiment, Near Gate Supply Morh, Udhamur, Jammu & Kashmir 182101. The scope centers on sustaining functional biometric entry control hardware currently in service, with a requirement to ensure non-obsolescence and at least 3 years residual market life for quoted products. Although the BOQ shows zero items, bidders must demonstrate capability to deliver, install, and commission maintenance services at a military address, with emphasis on authenticity and reliability of the access-control system. The tender stresses OEM authorization and non-disclosure obligations, and reserves quantity adjustment up to 50% by the purchaser. Unique aspects include strict GST handling guidance, financial due diligence, and mandatory vendor-code related documentation. The opportunity targets suppliers experienced in government security equipment maintenance, including central/state govt or PSU experience, and requires formal compliance with the buyer’s terms for deployment in a high-security environment.

Technical Specifications & Requirements

• Category: Repair and Maintenance of Biometric Access Control Gates (Turnstile Gates)
• Location for delivery/installation: Udhamur, J&K 182101 (Engineer Regiment, Near Gate Supply Morh)
• Life requirement: quoted products must have at least 3 years residual market life; not declared end-of-life by OEM
• Documentation & authorization: OEM/Original Service Provider details and Manufacturer Authorization form
• Financial/GST: bidder to determine GST applicability; GST reimbursement as actuals or as per applicable rate; PAN, GSTIN, Cancelled Cheque, EFT Mandate to be uploaded
• Delivery & acceptance: delivery/installation/commissioning at the stated facility; option clause allows ±50% quantity variation and extended delivery timing
• Experience: minimum 3 years of supplying same/similar category products to government bodies; contracts to be submitted as evidence
• Non-disclosure: mandatory NDA declaration on bidder letterhead
• Other: Bidder must ensure products are not obsolete; OEM/reseller must provide authorization; no BOQ items

Terms, Conditions & Eligibility

• EMD/Financials: Not specified in data; bidder must satisfy standard vendor-code prerequisites including PAN, GSTIN, cancelled cheque, and EFT mandate
• Experience criteria: minimum 3 years of regular supply to central/state government or PSU; provide copies of relevant contracts
• Authorization: OEM authorization required for distributors/service providers; include complete OEM contact details
• Delivery terms: installation/commissioning at the designated Udhamur address; delivery period aligned to contract
• Payment & GST: GST to be decided by bidder; tax treatment as per actuals; no explicit payment schedule provided
• Warranty/Penalty: not explicitly stated; NDA required; option clause allows 50% quantity variation during contract
• Obsolescence clause: quoted products must have non-zero residual market life and not be end-of-life
• Submission docs: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization; NDA; experience evidence; vendor-code documents