Atomic Energy Education Society toner cartridges procurement 2025 Rajasthan or AEES procurement of printer consumables by Department of Atomic Energy
Bid Publish Date
17-Nov-2025, 12:42 pm
Bid End Date
27-Nov-2025, 1:00 pm
Location
Progress
Key Highlights
- • Quantity variation flexibility: ±25% during contract term
- • Delivery time adjustment formula with minimum 30 days
- • Functional service centre requirement in each consignee state or establish within 30 days
- • Mandatory PAN, GSTIN, cancelled cheque, EFT mandate for vendor code creation
- • OEM authorization required for distributors; complete contact details
- • No explicit itemized BOQ; focus on printer consumables category
Tender Overview
Organization: Atomic Energy Education Society (AEES) under the Department of Atomic Energy. Category: Toner Cartridges / Ink Cartridges / Printer Consumables. No explicit location, start or end dates, or estimated value disclosed. Notable differentiators include a flexible quantity option clause allowing ±25% variation and extended delivery timelines. The bid requires compliance with mandatory documentation and OEM authorization, with emphasis on establishing service capability where required. This tender targets bidders capable of supplying standard printer consumables and meeting supply continuity, warranty, and service expectations. The absence of itemized BOQ items suggests a single-line or generic consumables buy, potentially spanning multiple printer models. AEE S emphasizes adherence to supplier qualifications and delivery discipline to ensure seamless procurement for the Department of Atomic Energy programs.
Technical Specifications & Requirements
- Product category: Toner/Ink Cartridges and related printer consumables
- No explicit technical performance specs or model numbers available in the published data
- Service Centre requirement: Bidder/OEM must have a functional service centre in the state of each consignee location for carry-in warranty; on-site warranty may waive this. If not present at bid, the bidder must establish one within 30 days of award; payment released after documentary proof of service centre.
- Authorisation: If bidding through authorized distributors, provide OEM authorization detailing name, designation, address, email, and phone with bid
- End-user warranty terms and exact delivery timelines are not specified; bidders should prepare to align with the option clause in the contract
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to ±25% at contract placement and during currency at contracted rates; additional delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days; may extend up to the original delivery period during option exercise.
- Service Centre: Must have a functional service centre in the state of each consignee location or establish within 30 days of award; payment released post evidence.
- Financial Standing: Bidder must not be in liquidation or bankruptcy; upload an undertaking to that effect.
- Documents: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank with bid for vendor code creation; ensure all certificates/documents requested in bid are uploaded.
- OEM Authorization: If using authorized distributors, include OEM authorization/certificate with complete contact details.
- Compliance with these terms is mandatory for bid evaluation.
Key Specifications
-
- Product category: Toner cartridges, ink cartridges, printer consumables
-
- No explicit models or capacities published
-
- Delivery & quantity flexibility: ±25% variation allowed
-
- Service capability: Functional service centre in each consignee state or establishment within 30 days
-
- OEM authorization: Required for distributors with full contact details
Terms & Conditions
-
Option to adjust quantity by ±25% with extended delivery time formula
-
Mandatory service centre or establishment within 30 days of contract award
-
Submit PAN, GSTIN, cancelled cheque, EFT mandate for vendor code
-
OEM authorization required if bidding through distributors
Important Clauses
Payment Terms
Payment release is contingent on submission of service capability evidence and verified documentation; no fixed advance terms specified in data provided.
Delivery Schedule
Delivery period begins from last date of original delivery order; extended periods calculated by formula with a 30-day minimum.
Penalties/Liquidated Damages
Not explicitly stated in the available data; bidders should seek clarity during bid submission.
Bidder Eligibility
-
Financial standing not in liquidation or bankruptcy; undertaking required
-
Manufacturer Authorization if using OEM distributors
-
Functional service centre in each consignee state or commitment to establish within 30 days
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | HI-TECH PERIPHERALS Under PMA | Make : KYOCERa Model : MK-7129 used in TASKalfa 3212i /4012i | 18-11-2025 12:46:55 | |
| 2 | M/S EHA SHIVAM TECHNOLOGIES Under PMA | Make : KYOCERa Model : MK-7129 used in TASKalfa 3212i /4012i | 27-11-2025 06:58:19 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S EHA SHIVAM TECHNOLOGIES Under PMA | Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
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Documents 2
GeM-Bidding-8597513.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by Bank
OEM authorization form/certificate (if bidding through distributors)
Any certificates/documents specifically requested in bid, ATC, Corrigendum
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid on toner cartridges tender in AEES procurement 2025
Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate; submit OEM authorization if bidding through distributors; ensure a functional service centre or commitment to establish within 30 days; comply with the ±25% quantity option and delivery formula; include documentation for eligibility.
What documents are required for AEES printer consumables bid 2025
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, OEM authorization if applicable, and all bid-specific certificates; ensure upload of any mandatory certificates listed in ATC or Corrigendum.
What are the eligibility criteria for AEES cartridge tender 2025
Eligibility requires not being in liquidation or bankruptcy; demonstration of financial stability, and providing OEM authorization if distributors bid; evidence of a functional service centre or guaranteed establishment within 30 days of award is essential.
How does quantity variation affect AEES toner procurement bid
The purchaser may adjust quantity by ±25% at contract placement and during the currency; delivery timelines adjust via the specified formula, with a minimum extension of 30 days; bidders should plan stock and production accordingly.
What are the delivery terms for AEES printer consumables tender
Delivery starts from the last date of the original delivery order; extended delivery time equals (additional quantity/original quantity) × original period, minimum 30 days, with possible extension up to the original delivery period during option exercise.
What is the OEM authorization requirement for this AEES bid
If bidding via authorized distributors, submit OEM authorization with full contact details; ensure the OEM is clearly identified and that the distributor has appointment details, to satisfy supplier legitimacy for toner/ink cartridges.