GEM

Indian Army NIJ Level IV Ballistic Shield Tender Department of Military Affairs Jammu & Kashmir 2025

Posted

18 Oct 2025, 01:42 pm

Deadline

02 Dec 2025, 01:00 pm

EMD

₹29,35,800

Location

UDHAMPUR , JAMMU & KASHMIR

Progress

Issue18 Oct 2025, 01:42 pm
AwardPending
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Quantity

233

Bid Type

Two Packet Bid

Categories 1

BULLET PROOF VESTS

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for NIJ Level IV ballistic shields (ballistic protection equipment) intended for field deployment. The tender lists an EMD of ₹2,935,800, with delivery and installation/commissioning at Field Ordnance Depot, Near Garhi, Udhampur, J&K 182121. The scope includes procurement of shields with a future option to increase up to 50% of bid quantity. Aimed at replacing obsolete stock, this procurement requires OEM authorization and compliance with vendor-specific terms. Bidders should note the lack of BOQ items and the presence of rigorous verification steps. The purchase also enforces vendor integrity, including non-disclosure and malicious code certificates. This is a high-skill security equipment contract with strict documentation and eligibility prerequisites.

Technical Specifications & Requirements

  • Product: NIJ Level IV ballistic shields (security equipment for frontline use)
  • Estimated value: Not disclosed; EMD provided as ₹2,935,800
  • Location for delivery: Field Ordnance Depot, Near Garhi, Udhampur, J&K 182121
  • Compliance items: Malicious Code Certificate; Manufacturer Authorization with OEM details; Non-Disclosure Declaration; EFT Mandate; PAN & GSTIN copies; Cancelled Cheque; GST applicability as per bidder’s rate
  • Obsolescence clause: product must have at least 5 years residual market life; not end-of-life per OEM
  • Deliverables: delivery and installation/commissioning at the specified depot (if scope includes installation)
  • Quantity flexibility: Purchaser reserves up to 50% increase/decrease at contract placement
  • Standards referenced: NIJ Level IV designation (shield performance standard not expanded in data)
  • Additional protections: mandatory OEM authorization where applicable

Terms, Conditions & Eligibility

  • EMD: ₹2,935,800; payable as part of bid security
  • Delivery: to be completed at Field Ordnance Depot, Udhampur, J&K; installation/commissioning if in scope
  • Eligibility: bidder must not be in liquidation or similar proceedings; 5+ years residual market life for offered products
  • Documentation: submit PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization; Malicious Code Certificate; NDA certificate
  • GST: bidder to determine applicable GST; reimbursement as per actuals or lower rate, capped at quoted GST
  • Rights: 50% quantity variation allowed; supplier to comply with vendor terms and non-disclosure obligations
  • Penalties/Technical: Malicious code breach implications; IP/ copyright compliance obligations
  • Other: ensure non-obsolescence and market sustainability of offered shields

Key Specifications

  • NIJ Level IV ballistic shields product name and category

  • EMD amount: ₹2,935,800

  • Delivery location: Field Ordnance Depot, Near Garhi, Udhampur, J&K 182121

  • Minimum market life: 5 years residual; not end-of-life per OEM

  • Mandatory certificates: Malicious Code Certificate, OEM Authorization, Non-Disclosure

Terms & Conditions

  • EMD required: ₹2,935,800 with bid security

  • Delivery to Field Ordnance Depot, Udhampur; installation if included

  • 50% quantity variation rights at contract placement

Important Clauses

Payment Terms

GST handling per bidder; reimbursement as actuals or lower rate; no specific advance payment terms published

Delivery Schedule

Delivery to Field Ordnance Depot, Udhampur; installation/commissioning if within scope

Penalties/Liquidated Damages

Malicious code breach leads to breach of contract; strict IPR and data integrity protections

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Offer products with at least 5 years residual market life

  • Submit PAN, GST, EFT mandate, and OEM authorization

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Malicious Code Certificate

6

Manufacturer Authorization/Form with OEM details

7

Non-Disclosure Declaration (bidder letterhead)

8

OEM/Original Service Provider details for authorisation

9

Bidder undertakings on financial standing and non-liquidation

Frequently Asked Questions

How to bid for NIJ Level IV shields tender in J&K 2025?

Bidders must meet eligibility, submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Ensure product has at least 5 years residual market life and provide Malicious Code Certificate. EMD is ₹2,935,800. Delivery is to Field Ordnance Depot, Udhampur; 50% quantity variation rights apply.

What documents are required for Indian Army shield tender 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, Malicious Code Certificate, NDA, and vendor code creation documents. Also provide manufacturer proof for NIJ Level IV shields and non-disclosure declarations.

What are the delivery terms for ballistic shield procurement in Udhampur?

Delivery must occur at Field Ordnance Depot, Near Garhi, Udhampur, J&K 182121. Installation and commissioning are included if covered in scope. Vendors should plan for potential 50% quantity variation at contract placement.

Which standards apply to NIJ Level IV ballistic shields in this tender?

The shields must meet NIJ Level IV designation for ballistic resistance. Specific testing standards are not expanded in the data; confirm OEM certification and ensure compliance with NIJ performance criteria before submission.

What is the EMD amount for the Indian Army procurement in J&K 2025?

The EMD amount is ₹2,935,800. It functions as bid security and is required with the bid submission. GST treatment will follow bidder’s applicable rate, with reimbursement as actual or lower rate.

What documents prove eligibility and non-obsolescence for this shield tender?

Submit proof of non-liquidation status, 5+ years residual market life declaration for offered shields, OEM authorization, and Malicious Code Certificate. Include PAN, GST, EFT mandate, and NDA to demonstrate vendor integrity and compliance.

Can the purchase quantity be adjusted after contract award for NIJ shields?

Yes, the purchaser reserves the right to increase or decrease the quantity by up to 50% of bid quantity at the time of contract placement, enabling responsive procurement aligned with demand.

What is required regarding OEM authorization in this tender?

When bidding via an authorized distributor, provide an OEM authorization form/certificate detailing name, designation, address, email, and phone number, to validate official supply and service rights for NIJ Level IV shields.