Western Coalfields Limited Handling & Loading Services Tender Chhindwara Madhya Pradesh 2026 - 434358 Est. Value
Bid Publish Date
23-Jul-2026, 12:05 pm
Bid End Date
03-Aug-2026, 11:00 am
Value
₹4,34,358
Location
Progress
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Purchase preference for MSEs with documentary evidence required to claim benefits
- • Scope adjustment capability up to 25% for contract quantity or duration
- • Service category: Loading coal into tippers by pay loader at a stockyard
- • Estimated contract value: ₹434,358; no EMD amount disclosed in data
- • No BOQ items listed; emphasis on operational mining service capability
- • ATC/SLA documents referenced; bidders should review attached files for terms
Categories
5
Tender Overview
The opportunity is with Western Coalfields Limited, operating under Coal India Limited, in Chhindwara, Madhya Pradesh (480000). The procurement covers Handling, Transport and Other Mining Services specifically for loading coal into tippers by a pay loader at the Nehariya Underground Mine, Pench Area stockyard. Estimated contract value is ₹434,358 with a percentage-quote based structure. Unique terms include potential scope/duration adjustments up to 25% and MSE purchase preference for eligible bidders. No BOQ items are listed, indicating a service-focused contract with operational implications at a mining stockyard. The tender emphasizes delivery execution within ore-handling contexts and compatibility with site safety protocols. This is a targeted procurement for bidders specialized in mining support services and bulk material handling.
Technical Specifications & Requirements
- Service scope: Loading of coal into tippers by pay loader at the Nehariya stockyard.
- Location: Nehariya Underground Mine, Pench Area, Chhindwara, Madhya Pradesh.
- Estimated value: ₹434,358.
- Category: Handling, Transport and Other Mining Services (percentage-quote based).
- No formal technical specifications published; bidders should demonstrate capability in bulk coal loading and loader operations at mining sites.
- AtC terms reference a 25% scope/duration adjustment; ensure alignment with site safety and regulatory compliance.
- EMD amount is not disclosed in the available data.
Terms, Conditions & Eligibility
- 25% upward/downward contract quantity or duration adjustment allowed at contract issue and post-issue for lumpsum services with client consent.
- Purchase preference for Micro and Small Enterprises (MSEs) as per policy; manufacturers or service providers must submit documentary evidence to claim preference.
- L‑1 price matching by MSE sellers within 15% of margin to secure up to 25% of total value.
- Additional ATC/SLA documents referenced but not disclosed here; bidders should review uploaded attachments for specifics.
- Ensure compliance with standard industry safety and mining service norms; confirm registration and eligibility criteria during bid submission.
Key Specifications
-
- Product/service: Handling and loading of coal into tippers by pay loader
-
- Estimated contract value: ₹434,358
-
- Location: Nehariya Underground Mine stockyard, Pench Area, Chhindwara, MP
-
- Delivery/Scope: Site-based coal loading operations at stockyard
-
- Compliance: Site safety and mining service standards; reference to ATC/SLA documents
-
- EMD: Not disclosed in current data; bidders should verify during bid submission
Terms & Conditions
-
Section includes 25% scope/duration adjustment rights for contract
-
MSE purchase preference eligibility with required documentary evidence
-
L‑1 price matching option for MSE sellers within 15% margin
-
Submissions must include standard bid documents and service capability evidence
Important Clauses
Payment Terms
Vendor terms not detailed; bidders should consult the uploaded ATC/SLA for payment timeline and milestones
Delivery Schedule
Delivery relates to on-site loading operations at Nehariya stockyard; exact daily/shift-based timing to be confirmed in contract documents
Penalties/Liquidated Damages
Penalty provisions referenced but not specified in provided data; bidders must review ATC for LD rates and conditions
Bidder Eligibility
-
Proven experience in coal handling or bulk mining services
-
Capability to operate pay loader-based loading at stockyards
-
Policy-compliant with mining safety and environmental regulations; GST and PAN valid
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Handling ,Transport and Other Mining Services - Percentage quote based - Handling Service, Loading of Coal into Tippers by Pay Loader at coal stockyard of Nehariya Underground Mine of Pench Area
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480447
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Priya Shankar Sinha | 480447,Regional Stores, WCL Pench Area P.O CHANDAMETA Distt. Chhindwara, M.P 480447 GSTN: 23AAACW1578L1Z4 | Chhindwara | Madhya Pradesh | 480447 | 1 | - | Base Value in INR (inclusive of all taxes) : 434358 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 9
GeM-Bidding-9649562.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar mining services
Financial statements or solvency proof
EMD/Security deposit documentation (amount not disclosed in data)
Technical bid document demonstrating loader operation capability
OEM authorizations or service-provider declarations (if applicable)
Any documentary evidence to claim MSE purchase preference
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for coal handling tender in Chhindwara Madhya Pradesh 2026
Bidders should submit GST, PAN, experience certificates, financials, and EMD documentation, along with technical bid detailing loader operations. The contract allows up to 25% scope adjustment and offers MSE purchase preference. Review ATC documents for SLA specifics and ensure site safety compliance and payroll verification.
What documents are required for Western Coalfields loading tender in MP
Required documents include GST registration, PAN card, experience certificates for bulk loading, financial statements, EMD documentation, and technical bid demonstrating pay-loader operations. MSE eligibility evidence may be needed to claim preference; ensure OEM authorizations if applicable.
What are the eligibility criteria for mining services in Madhya Pradesh
Eligible bidders must demonstrate prior experience in similar coal handling services, provide financial stability documents, and possess GST and PAN. MSE bidders may access purchase preference if they meet defined criteria and provide documentary evidence as per policy.
What are the technical requirements for loader-based coal charging
Technical requirements focus on the bidder’s ability to operate pay loaders for coal loading into tippers at a stockyard, with adherence to safety standards and site procedures. Although formal specs aren’t listed, bidders should showcase loader capacity, uptime, and maintenance plans.
When is the contract value and scope adjustable under this tender
Contract scope and duration can be adjusted up to 25% at the time of issue and post-issue, subject to the buyer’s consent. L‑1 price adjustments may trigger an opportunity for MSE sellers to match within a 15% margin to secure portions of the contract.
What is the procurement entity and project location for this tender
Procurement is by Western Coalfields Limited under Coal India Limited, targeting coal handling services at the Nehariya Underground Mine stockyard, Pench Area, Chhindwara, MP. This location drives on-site loader operations and safety compliance with local regulations.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 9
GeM-Bidding-9649562.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS