Indian Air Force Biometric Access Control System Tender Jalandhar Punjab 2026 ISO/IS 550 Compliant
Progress
Tender Overview
The Indian Air Force (Department of Military Affairs) seeks a Biometric Access Control System with accessories for deployment in Jalandhar, Punjab. The procurement, with an EMD of ₹240,000, covers access-control hardware and related components, under a flexible quantity clause allowing ±25% variation. The contract emphasizes data-sheet conformity, OEM authorization where applicable, and anti-malware attestations. A notable differentiator is the requirement to maintain market life of at least seven years for offered products, ensuring long-term availability and parts support. This tender targets suppliers capable of delivering integrated biometric access systems that meet government procurement expectations while accommodating potential extension orders within contract rates. Unique aspects include mandatory data-sheet matching, non-disclosure obligations, and Malicious Code Certification as part of bid submission.
The opportunity is positioned as a government procurement for defense infrastructure, with emphasis on secure identity verification and compatibility with existing systems. Bidders should prepare for OEM authorization, product data sheets, and robust certification pack to demonstrate compliance and continuity.
Technical Specifications & Requirements
- Category: Biometric Access Control System with Accessories, applicable to defense deployments in Jalandhar, Punjab
- EMD: ₹240,000 required at bid submission
- Data Sheet: Mandatory upload; must align with offered product specifications
- Manufacturer Authorization: Required for authorized distributors; provide OEM/Original Service Provider details
- Docs for Bid: Non-Disclosure Declaration, Malicious Code Certificate, and related security attestations
- Lifecycle: Offered products must have at least 7 years residual market life beyond bid
- GST: Bidder bears GST implications; reimbursement as per actuals
- Option Clause: Quantity may increase/decrease by up to 25% and delivery periods adjust accordingly
- Delivery & Warranty: Not specified in data; implied to follow standard defense procurement terms
Terms, Conditions & Eligibility
- EMD/Deposit: ₹240,000; as per bid terms
- Product Validity: Items not declared end-of-life by OEM for minimum seven years
- Data Sheet Match: Strict validation; mismatches may lead to bid rejection
- Authorization: OEM authorization form/certificate required for distributors
- ND & Malicious Code: Upload Non-Disclosure Declaration and Malware certificate on bid head
- GST: Bidder to account for GST; reimbursement subject to actuals or capped rate
- Delivery Flexibility: Option to extend quantities by 25% within contract rates
- Financial Standing: No liquidation or bankruptcy; bidders must upload an undertaking
- Security: Bid terms emphasize data integrity and secure handling of contractual information
Key Specifications
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Biometric Access Control System with Accessories
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Total estimated quantity not specified; quantity may vary ±25%
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EMD amount: ₹240,000
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Data Sheet must match offered product specifications
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OEM authorization required for distributors
-
Malicious Code Certificate to be uploaded
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Products must have at least 7 years residual market life
Terms & Conditions
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EMD of ₹240,000 must accompany bid
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Up to 25% quantity variation allowed
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Data Sheet and OEM authorization are mandatory
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ND and Malicious Code certificates are required
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GST handling responsibility lies with bidder
Important Clauses
Payment Terms
GST implications borne by bidder; reimbursement as actuals or applicable rates; no further details provided
Delivery Schedule
Delivery period aligns with original delivery order; extended time computed per option clause; minimum 30 days
Penalties/Liquidated Damages
Not explicitly defined in data; option to adjust orders suggests potential LDs per standard defence terms
Bidder Eligibility
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Not under liquidation or bankruptcy; undischarged receivership status
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Experience in biometric/access control deployments
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Authorized OEM/Manufacturer Authorization for distributors
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
24
Past Performance
30 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
BIO-METRIC ACCESS CONTROL SYSTEM WITH ACCESSORIES
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
JALANDHAR CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JALANDHAR CITY | JALANDHAR CITY | - | - | 1 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9828197.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
19
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for biometric/access control deployments
Audited financial statements for last 2-3 years
EMD submission document (₹240,000)
Technical bid documents and product data sheets
OEM authorization/Manufacturer Authorization Certificate
Non-Disclosure Declaration on bidder letter head
Malicious Code Certificate for hardware/software offered
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for biometric access control system tender in Jalandhar?
Submit bid with EMD of ₹240,000, attach Data Sheet matching offered product, and provide OEM authorization. Include Non-Disclosure Declaration and Malicious Code Certificate. Ensure seven-year market life for products and account for GST as applicable. Delivery terms follow the option clause for quantity variations up to 25%.
What documents are required for IAF biometric tender in Punjab 2026?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD submission, OEM authorization, data sheets, Non-Disclosure Declaration, and Malicious Code Certificate. All documents must align with bid specifications and be uploaded with the bid.
What standards or certifications are demanded for biometric access systems?
Bidders must provide data sheets and ensure products meet seven-year residual market life; OEM authorization is mandatory for distributors; a Malicious Code Certificate is required for hardware/software offerings; GST applicability is bidder-borne and verified for reimbursement.
When is the quantity variation allowed for this IAF tender in Punjab?
The purchaser reserves the right to increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during the currency of the contract, with adjusted delivery periods based on the variation.
How is payment handled for the biometric system procurement in Jalandhar?
GST is the bidder’s responsibility; reimbursement will be as per actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Specific payment milestones are defined in standard defense terms linked to delivery and acceptance.
What is required for OEM authorization in this IAF bid?
Distributors must submit an OEM Authorization Certificate detailing name, designation, address, email, and phone number of the OEM or Original Service Provider; this document accompanies the bid to validate authorized delivery and support.
What is the importance of data sheets in this biometric tender?
A valid Data Sheet is mandatory; it must precisely match the product specifications offered. Any mismatch can lead to bid rejection, so ensure all technical parameters, capabilities, and compliance marks are clearly stated and verifiable.
What is the role of the Malicious Code Certificate in submission?
The certificate certifies that the hardware and software offered are free from malicious code. It must accompany the bid documents and conform to the security expectations of the Indian Air Force for biometric systems.