GEM

Zilla Panchayat Bagalkote Facility Management Services Tender Karnataka 2025 – Lump Sum O&M of Mechanical Works

Bid Publish Date

12-Dec-2025, 7:31 pm

Bid End Date

22-Dec-2025, 8:00 pm

EMD

₹30,424

Location

BAGALKOT , KARNATAKA

Progress

Issue12-Dec-2025, 7:31 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 6

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE MECHANICAL WORK

Tender Overview

The Zilla Panchayat Bagalkote (Rural Development And Panchayat Raj Department, Karnataka) invites a lump-sum facility management services contract for O&M of mechanical work with consumables included in the contract cost. The procurement targets Bagalkot city, Karnataka 586126, with an estimated value not disclosed and an EMD of ₹30,424. The contract allows up to 25% adjustment in quantity or duration at bid and post-award, and includes an optional excess settlement for invoicing with supporting documents. This tender requires bidders capable of integrated FM, service delivery, and cost-controlled operations under a government framework.

Technical Specifications & Requirements

  • Service category: Facility Management (lump-sum) with O&M of mechanical work and consumables included in contract cost.
  • Deliverables: comprehensive FM services for mechanical systems, with consumables supplied by the service provider.
  • Invoicing: optional excess settlement allowing additional charges up to a defined percentage of item-level total value, subject to mandatory documentation.
  • ATC/ATC-upload: Buyer has uploaded ATC document; bidders should view for any compliance notes.
  • BOQ: No items listed; no quantitative BOM provided; emphasis on holistic service delivery and cost structure.
  • Location scope: Bagalkot district, Karnataka; potential field operations aligned to rural development objectives.
  • EMD: ₹30,424; ensure payment method aligns with state procurement norms.
  • Compliance: align with government procurement practices and ensure timely service delivery and reporting.

Terms, Conditions & Eligibility

  • EMD: ₹30,424 to be furnished as part of bid; verify acceptable payment mode.
  • Quantity/Duration flexibility: Up to 25% variation allowed at contract issue or during execution.
  • Excess Settlement: Eligible for additional charges via invoicing with mandatory supporting documents; total must stay within agreed limits.
  • Documentation: view uploaded ATC for any organization-specific forms or certifications.
  • Section/Category: Facility Management Services – Lump Sum; consumables not separately billed.
  • Payment terms and penalties: not specified in available data; bidders should scrutinize ATC for detailed terms.

Key Specifications

  • Service category: Lump-sum Facility Management Services with O&M of mechanical works

  • Consumables: included in contract cost (not separately billed)

  • EMD: ₹30,424

  • Quantity/Duration variation: up to 25% at contract issue or during execution

  • Excess settlement: optional invoicing charges with supporting documents

  • Location: Bagalkot, Karnataka (586126)

Terms & Conditions

  • EMD amount and acceptable payment method

  • 25% variation in quantity or duration allowed

  • Excess settlement option for invoices with documentation

Important Clauses

Payment Terms

No explicit payment schedule provided; bidders must refer to uploaded ATC for exact terms and penalties, if any, and align invoicing with government norms.

Delivery Schedule

Delivery timelines are not detailed in available data; bidders should review ATC for milestones and service level expectations.

Penalties/Liquidated Damages

No LD clauses specified in provided data; verify ATC for penalties or performance bonds.

Bidder Eligibility

  • Experience in facility management or mechanical O&M for government projects

  • Valid GST registration and PAN

  • Financial capability to absorb 30k+ EMD and ongoing FM costs

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (FM or mechanical O&M)

4

Financial statements / turnover evidence

5

EMD submission document (pay order/ demand draft or online payment receipt)

6

Technical bid documents (scope, methodologies, team details)

7

OEM authorizations (if any plant/equipment used)

8

Any ATC-compliance certificates specified in uploaded ATC

9

Company profile and past project references

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for facility management services in Bagalkot Karnataka 2025?

Bidders should submit EMD of ₹30,424, GST & PAN, experience certificates, financials, and technical bid documents. Review ATC for scope, 25% quantity/duration flexibility, and excess settlement rules. Prepare a lump-sum FM proposal including O&M of mechanical systems and consumables within contract cost.

What documents are required for the Bagalkot FM tender submission?

Submit GST registration, PAN card, experience certificates in FM or mechanical O&M, financial statements, EMD documents, technical bid, OEM authorizations if applicable, and any ATC-specific compliance certificates. Ensure consistency with Bagalkot procurement norms and ISI/ISO references if stated.

What are the technical standards for Karnataka facility management tender?

The available data does not specify standards; bidders should inspect uploaded ATC for any mandatory certifications or performance benchmarks. Ensure compliance with general government FM norms and any standard referenced in the ATC, plus ensure consumables inclusion in the lump-sum price.

When is the delivery or service initiation for the Bagalkot tender?

Exact initiation dates are not provided in the data. Bidders must consult the ATC for service start milestones, mobilization timelines, and any pre-qualification visit requirements before submission.

What is the EMD amount for the Bagalkote facility management tender?

The EMD amount is ₹30,424. Ensure the payment method aligns with state procurement norms, and attach the EMD receipt or DD/online payment confirmation with the bid as required by ATC.

What is the excess settlement option in this Karnataka FM tender?

Excess settlement allows additional invoice charges up to a defined percentage of the item-level total, including addons, with mandatory supporting documents. The bidder must declare applicability during invoice creation and ensure total invoiced amount remains within the approved limit.

What eligibility criteria are required for Bagalkot FM services?

Applicants should have FM or mechanical O&M experience, possess GST and PAN, demonstrate financial stability via statements, and provide prior government or public-sector experience if possible. OEM authorizations may be required for equipment used, per ATC directives.

How to verify compliance with consumables included and 25% variation?

Ensure the bid clearly states consumables are included in the lump-sum price and detail the list of consumables. Include a plan showing how 25% variation in quantity or duration will be managed without affecting service continuity.

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