Indian Army Facility Management Service Tender Amritsar Punjab 2026 - Skilled Secretarial Outsourcing Standards
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks skilled manpower-based Facility Management Service for outsourcing SECRETARIAL SERVICES in AMRITSAR, PUNJAB (143001). Estimated value: ₹808,000 with an EMD: ₹40,400. Scope centers on ASSET-light, high-accuracy secretarial support, not accompanied by BOQ items. The contract allows a 50% adjustment in quantity or duration at issuance and for lumpsum services, scope/value adjustments up to 50% with provider consent. Location-specific procurement; minimal specification details, emphasizing compliance and staffing capability.
Technical Specifications & Requirements
- Service category: Facility Management Service - Manpower based (Version 2) for outsourcing of SECRETARIAL SERVICES, skilled cadre.
- No product-specific technical specs published; bidders must demonstrate capability in skilled secretarial work and staffing throughput.
- Critical process: vendors must ensure salaries for deployed staff are paid by the service provider first, with subsequent claims to the buyer supported by PF/ESIC documentation and bank statements.
- Documentation of certificates is mandatory; missing certificates can lead to bid rejection. Expected focus on compliance, experience in similar support roles, and ability to adhere to statutory payroll obligations.
- No BOQ lines; emphasis on contractual performance, service deliverables, and eligibility compliance.
Terms, Conditions & Eligibility
- EMD: ₹40,400; payment terms and submission as per ATC.
- Contract variation: up to 50% increase/decrease in quantity or duration at contract issue; further scope variations require bidder consent.
- Bidder must not be under liquidation or similar proceedings; an undertaking is required.
- Salaries/wages of deployed staff must be paid by the service provider upfront with PF/ESIC and bank statements provided to the buyer with payment claims.
- Certificates and all bid documents must be uploaded; non-submission risks rejection.
Key Specifications
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Outsourcing of skilled secretarial services
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Estimated value ₹808,000; EMD ₹40,400
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Location: Amritsar, Punjab (143001)
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50% contract quantity/duration variation allowed
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Salary payment obligation of service provider with statutory documentation
Terms & Conditions
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50% quantity/duration variation at contract issue
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Salaries of deployed staff paid by service provider first
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EMD amount ₹40,400 and required bid certificates
Important Clauses
Payment Terms
Salaries paid by the service provider upfront; PF/ESIC documents and bank statements submitted with payment claims to the buyer.
Delivery Schedule
Not specified; contract allows variation up to 50% in quantity/duration at issuance and with provider consent for lumpsum adjustments.
Penalties/Liquidated Damages
Not explicitly specified in provided data; term requires adherence to contractual terms and timely salary payments.
Bidder Eligibility
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Not under liquidation or court receivership
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Proven experience in outsourced secretarial/manpower services
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Demonstrated payroll compliance (PF/ESIC) and statutory documentation
Tender Data
Bid Details
Quantity
5
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
64
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Service- Manpower based (Version 2) - Commercial; OUTSOURCING OF SECRETARIAL SERVICES; Skilled
Advisory Bank
State Bank of India
ePBG Percentage
0.01%
ePBG Duration (Months)
12
Delivery Details
Delivery Locations
1
Delivery Cities
Amritsar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Amritsar | Amritsar | - | - | 5 | - | 918 Bonus (INR per day) : 0 EDLI (INR per day) : 0 EPF Admin Charge (INR per day) : 0 Optional Allowances 1 (INR per day) : 0 Optional Allowances 2 (INR per day) : 0 Optional Allowances 3 (INR per day) : 0 ESI (INR per day) : 0 Number of working days in a month : 26 Provident Fund (INR per day) : 75 Tenure/ Duration of Employment (in months) : 6 |
Authority Records
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Documents 5
GeM-Bidding-9805184.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST certificate
PAN card
Experience certificates for similar outsourced secretarial services
Financial statements / solvency document
EMD deposit proof (₹40,400)
Technical bid documents confirming capability
OEM authorizations (if applicable) and relevant certifications
PF/ESIC compliance documentation or bank statements to support salary payments
Declaration of non-liquidation / non-bankruptcy
Any other certificates asked in ATC or Corrigendum
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the Indian Army secretarial outsourcing tender in Amritsar 2026?
Bidders must submit GST, PAN, experience certificates, financials, and ₹40,400 EMD. Upload technical bid with payroll compliance proof and PF/ESIC documentation. Ensure staffing capability for skilled secretarial roles and acceptance of 50% quantity/duration variation at contract issue.
What documents are required for manpower based facility management bids in Amritsar?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof of ₹40,400, technical bid, PF/ESIC compliance or bank statements, and bidder undertaking confirming no liquidation or bankruptcy.
What are the salary payment requirements for deployed staff under this contract?
The service provider must pay salaries first, with PF/ESIC contributions; submit bank statements showing payments along with statutory documents when claiming payments from the buyer.
What is the contract variation allowance for this outsourcing service in Amritsar?
The buyer may increase or decrease contract quantity or duration up to 50% at the time of issue; post-issuance, adjustments remain capped at 50% with provider consent for lumpsum-based scope changes.
Which standards or certifications are required for secretarial outsourcing bids in Punjab?
Bidders must upload required certificates as per ATC; while IS/ISO specifics aren’t listed, ensure payroll compliance, statutory registrations, and applicable professional qualifications for secretarial roles.
When is the EMD amount required and how should it be submitted for this tender?
EMD of ₹40,400 must be submitted with the bid as specified in the bid document; verify acceptable submission mode (DD/online) per ATC and Corrigendum specifics.
What happens if certificates or documents are missing in bid submission?
Bidder risk rejection; ensure all required certificates and documents are uploaded, including payroll compliance and statutory documentation to avoid disqualification.