U.P. Rural Institute Of Medical Sciences And Research Saifai Surgical Robotic Systems Tender Uttar Pradesh 2026
Bid Publish Date
22-Oct-2026, 6:25 pm
Bid End Date
12-Nov-2026, 7:00 pm
EMD
₹29,00,000
Value
₹29,00,00,000
Location
Progress
Tender Overview
Organization: Uttar Pradesh Rural Institute Of Medical Sciences And Research Saifai (UPUMS Saifai) offers a procurement tender for Surgical Robotic Systems under the Medical Education Department, Uttar Pradesh. Estimated value: ₹290,000,000 with EMD: ₹2,900,000. Location: Uttar Pradesh, Saifai. The bid accommodates OEM/Direct Importer participation with an option clause enabling up to 25% quantity variation at contracted rates. Delivery timing links to the original delivery order and extended period calculations. Unique aspects include mandatory demonstration if requested and online EMD submission options.
Technical Specifications & Requirements
- No formal product specifications are published in the tender data; bidders should rely on the BOQ and title to infer scope.
- Key transactional details include: EMD via Banker’s cheque/online RTGS/Bank Guarantee; bank details provided for FDR/GB; payments to be made to FINANCE OFFICER, UPUMS.
- Eligible participants: OEMs or Authorized Distributors with undertaking from the manufacturer; demonstration may be required as part of technical evaluation.
- Estimated value and EMD indicate a high-value procurement with stringent compliance expectations and potential pre- and post-installation support considerations.
- No BOQ items are listed; preparations should anticipate phased delivery aligned to order and option clause calculations.
Terms, Conditions & Eligibility
- Option Clause: Up to 25% increase/decrease in quantity at contracted rates; delivery period adjusts based on the formula provided, with a minimum 30 days extension.
- EMD submission options: FD/RD from a commercial bank or online RTGS/Internet banking; refund/forfeiture conditions as per vendor compliance.
- PBG submission: In line with bank guarantees or online payment; OEM/direct importer requirement with manufacturer undertaking.
- Demonstration rights reserved for product evaluation; authorization from OEM required for distributors.
- All documentation must align with tender ATC and EMIs; bidders to ensure submission before end date and original documents within five days if using FDR/GB.
Key Specifications
-
Total estimated value: ₹290,000,000
-
EMD amount: ₹2,900,000
-
Delivery terms include 25% quantity variation at contracted rates
-
OEM/Direct Importer participation allowed with manufacturer undertaking
-
Demonstration may be required as part of technical evaluation
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contracted rates
-
EMD/payment terms through bank transfer or bank guarantee
-
OEM authorization or dealer undertaking mandatory for non-manufacturer bidders
Important Clauses
Payment Terms
EMD paid via Fixed Deposit Receipt or bank guarantee/online RTGS; payments to FINANCE OFFICER, UPUMS; upload proof of online transfer with bid.
Delivery Schedule
Delivery period linked to original order date; extended periods calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Contracts may include LDs for delays corresponding to the extended delivery schedule; exact rates not specified in available data.
Bidder Eligibility
-
OEM or Authorized Distributor status with manufacturer undertaking
-
Experience in supplying high-value medical robotics or equivalent equipment
-
Financial capacity to support a ₹290,000,000 procurement and related installation/maintenance
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1400
OEM Avg. Turnover
2900
Warranty Period
5 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Surgical Robotic Systems (Q2)
Advisory Bank
Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Pre-Bid & Qualification
Pre-Bid Date
28-10-2026 11:00:00
Pre-Bid Venue
MM Office / EC Hall, Admin. Block, UPUMS, Saifai, Etawah
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Etawah
Delivery Pincodes
206130
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SHRI RAM | 206130,Administrative Block, Uttar Pradesh University of Medical Sciences, Saifai | Etawah | Uttar Pradesh | 206130 | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10033155.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements (audited if available)
EMD submission document (FD/Bank Guarantee or online payment receipt)
Technical bid documents or compliance certificates
OEM authorization / authorized distributor undertaking
Proof of registration with applicable statutory authorities
Frequently Asked Questions
How to bid for surgical robotic systems tender in Uttar Pradesh 2026
Bidders should ensure OEM authorization or distributor Undertaking, submit EMD ₹2,900,000 via FD/Bank Guarantee/online RTGS, provide GST, PAN, experience certificates, and financial statements, then upload technical and financial bids. Demonstrations may be requested during evaluation; delivery and option clause apply up to 25% quantity variation.
What documents are required for UPUMS Saifai robotics bid 2026
Submit GST certificate, PAN, experience certificates, audited financials, EMD proof, OEM authorization, and technical compliance documents. Ensure online payment receipt for EMD and original bank guarantee/FD copy submitted within five days if using bank instruments.
What are the delivery terms for the UP robotic systems tender
Delivery timing begins from the original delivery order date; if quantity increases, extended time is calculated as (additional/original) × original period, with a minimum extension of 30 days. The purchaser may extend the period up to the original delivery timeframe.
What is the eligibility criteria for OEMs in this tender
Eligible bidders include OEMs or Authorized Distributors; manufacturers must provide an undertaking on their letterhead affirming authorized representation. Demonstration may be required during evaluation to confirm capability and compliance with technical specifications.
What are the payment terms for the UP robotic systems supply contract
Payments are processed per contract terms; EMD must be cleared before bid end; bank guarantees or FD receipts are acceptable. Ensure payment to FINANCE OFFICER, UPUMS; upload transfer proof with bid submission and retain original documents for verification.
How to demonstrate compliance with technical requirements for this bid
Be prepared for a product demonstration during evaluation; provide technical specifications, installation, and maintenance capabilities; ensure OEM authorization is current; include references to comparable robotics installations and after-sales support in the bid package.
Where to submit bid documents for the UPUMS Saifai robotics tender
Bids must be submitted online with EMD proof, OEM authorization, GST, PAN, and financials; ensure scanned copies are uploaded and original EMD documents are delivered within the specified five-day window after bid end date as per ATC.