Hindustan Petroleum Corporation Ltd Calibrations & Testing Services Tender Gorakhpur UP 2026
Bid Publish Date
11-Oct-2026, 8:19 pm
Bid End Date
22-Oct-2026, 3:00 pm
EMD
₹22,000
Location
Progress
Key Highlights
- • HPCL Gorakhpur calibration & testing services across multiple lines (ACB, relays, cables, transformers, meters).
- • EMD set at ₹22,000; lump-sum quoting for each service line; quantity indicated as 1.
- • Strong documentation requirements: Section VI-1, Form 12, GST, PAN, Udyam, Integrity Pact, PO/Invoices of similar work, 3-year financials.
- • 50% contract quantity/duration variation allowed; post-award scope changes require service provider consent.
- • HPCL GTC prevails over GEM GTC; purchase preference for MSE bidders.
Tender Overview
Hindustan Petroleum Corporation Ltd invites a custom bid for services covering multiple calibration and testing lines including ACB testing calibration, ammeter/voltmeter calibration, relay testing, HT/LT cable IR testing, transformer oil testing, megger calibration, lux meter calibration, and more at Gorakhpur, Uttar Pradesh 273001. The tender specifies a lump-sum price per service line with a quantity shown as 1, alluding to varying scopes. The estimated value is not disclosed; however, an EMD of ₹22,000 is required. Bidders should prepare GST, PAN, Udyam certificate, Integrity Pact (if applicable), and financials demonstrating last 3 years P&L and balance sheet. HPCL GTC prevails over GEM GTC; purchase preference is given to MSE bidders.
Keywords: tender in Gorakhpur, HPCL procurement, calibration services Gorakhpur, lump-sum service contract, EMD ₹22,000.
Technical Specifications & Requirements
- No explicit technical specs are published in the tender data; however, the scope lists a broad suite of service lines including ACB testing calibration, transformer oil testing and filtration, DGA testing, TRMS/relay testing, insulation/megger calibration, and instrument calibrations (multimeter, clamper, lux meter, infrared thermometer, torque wrench, battery load tests, and more).
- The bidding approach is lump-sum per service line with quantity denoted as 1; responsive bids must quote total rate for each service line item. The lack of BOQ items implies bidders should infer scope from the listed service categories and comply with overall HPCL terms.
- The buyer’s clause allows a 50% fluctuation in contract quantity or duration either at the bidding stage or post-award, with the service provider consent required for scope expansion.
- Key compliance cues include adherence to HPCL General Terms and Conditions, and any referenced Form-12 submissions, along with documentary proofs for eligibility and financial credibility.
Keywords: IS 550 compliant, transformer oil testing, megger calibration, lux meter calibration, ALARA/quality standards, HPCL GTC, lump-sum contracts.
Terms, Conditions & Eligibility
- EMD: ₹22,000 to be deposited via appropriate mode as per tender; ensure link to bid submission.
- Submission documents: Upload Section VI-1, Form 12, GST certificate, PAN, Udyam certificate, Integrity Pact (if applicable), and complete PO + Completion Letter or PO + Invoices of similar works with values matching tender Section VIII; financials for last 3 years (P&L and Balance Sheet).
- Variation clause: Buyer may increase/decrease contract quantity or duration up to 50%; post-award, scope changes require provider consent.
- Payment/terms: Specific payment terms not disclosed; bidders must align with HPCL-GTC and GEM-ATC guidance; avoid quoting unit rates; quote total rates for each service line.
- Precedence: HPCL GTC takes precedence over GEM GTC; purchase preference to MSE bidders.
- Contact: Resolve doubts with the Purchase Officer listed in tender documents; ensure proper communication channels.
Key Specifications
-
EMD amount: ₹22,000
-
Contract type: Lump-sum per service line (quantity shown as 1)
-
Service scope: Calibration and testing across multiple electrical/mechanical instruments
-
Documentation: Section VI-1, Form 12, GST, PAN, Udyam, Integrity Pact
-
Vendor prerequisites: Prior experience in similar calibration/testing work; financials for last 3 years
Terms & Conditions
-
50% variation in contract quantity or duration allowed by buyer
-
Must quote total rate per service line; no unit rate quoting
-
HPCL GTC governs over GEM GTC; MSE bid preference
-
Submit Form 12, GST, PAN, Udyam; provide 3-year financials
Important Clauses
Payment Terms
Not explicitly disclosed; bidders must comply with HPCL GTC and ATC guidance; ensure EMD submission and post-award billing as per contract
Delivery Schedule
No explicit delivery timeline provided; scope is lump-sum per service line with potential 50% variation in duration
Penalties/Liquidated Damages
Not specified in available data; reference HPCL GTC for LD/penalty terms in final contract
Bidder Eligibility
-
Experience in calibration and testing services for electrical/mechanical equipment
-
Financial statements for last 3 years showing stability
-
GST registration, PAN, Udyam certificate (as applicable)
Tender Data
Bid Details
Quantity
37
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - ACB TESTING CALIBRATION SERVICE , Custom Bid for Services - AMMETER VOLTMETER METER CALIBRATION AND TESTING , Custom Bid for Services - THERMAL RELAY TESTING AND CALIBRATION , Custom Bid for Services - EARTH FAULT RELAY TESTING , Custom Bid for Services - OVER CURRENT RELAY TESTING , Custom Bid for Services - AUXILLIARY RELAY TESTING , Custom Bid for Services - INSTANTANEOUS RELAY TESTING , Custom Bid for Services - HT CABLE IR TESTING , Custom Bid for Services - LT CABLE AND MOTOR IR TESTING , Custom Bid for Services - RUBBER MAT TESTING , Custom Bid for Services - VCB TESTING , Custom Bid for Services - CALIBRATION OF MULTIMETER , Custom Bid for Services - CALIBRATION OF CLAMPMETER , Custom Bid for Services - CALIBRATION OF EARTH TESTER , Custom Bid for Services - CALIBRATION OF MEGGER , Custom Bid for Services - CALIBRATION OF LUX METER , Custom Bid for Services - CALIBRATION OF FLUKE IR THERMOMETER , Custom Bid for Services - CALIBRATION OF TORQUE WRENCH , Custom Bid for Services - BATTERY LOAD TEST 16 CELLS , Custom Bid for Services - BATTERY LOAD TEST 32 CELLS , Custom Bid for Services - TRANSFORMER OIL , Custom Bid for Services - TRANSFORMER OIL TESING AND FILTRATION , Custom Bid for Services - DGA TEST OF TRANSFORMER OIL , Custom Bid for Services - TRAMSFORMER IR & PI TEST , Custom Bid for Services - TRAMSFORMER OTI / WTI CALIBRATION , Custom Bid for Services - TRANSFORMER VECTOR GROUP TEST , Custom Bid for Services - TRANSFORMER POLARITY TEST , Custom Bid for Services - TRAMSFORMER DFRA TEST , Custom Bid for Services - TRAMSFORMER PARTIAL DISCHARGE TEST , Custom Bid for Services - TRAMSFORMER SFRA TEST , Custom Bid for Services - TRAMSFORMER TAN DELTA TEST , Custom Bid for Services - CALIBRATION OF PRESSURE GAUGE , Custom Bid for Services - CALIBRATION OF PRESSURE SWITCH , Custom Bid for Services - CALIBRATION OF PRESSURE TRANSMITTER , Custom Bid for Services - CALIBRATION OF MASTER GAUGE , Custom Bid for Services - CALIBRATION OF TEMPERATURE GAUGE , Custom Bid for Services - CALIBRATION OF VACUUM GAUGE
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Gorakhpur
Delivery Pincodes
273001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dharmendra Kumar | 273001,HPCL Gorakhpur LPG Plant, Village- Bokta, Sahjanwa, Gorakhpur-273001 | Gorakhpur | Uttar Pradesh | 273001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 9
GeM-Bidding-10017662.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
100
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Required Documents
GST certificate
PAN card
Udyam certificate (if applicable)
Integrity Pact (if applicable)
Section VI-1 and Form 12 (duly filled and signed)
PO + Completion Letter or PO + All Invoices of similar works
Profit and Loss Statement & Balance Sheet of last 3 financial years
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for HPCL calibration services tender in Gorakhpur?
To bid, submit Section VI-1 and Form 12, attach GST, PAN, Udyam, Integrity Pact if applicable, and PO/Invoices of similar works plus 3 years of P&L and Balance Sheet. Ensure EMD of ₹22,000 is paid and quote total rates per service line rather than unit rates.
What documents are required for HPCL Gorakhpur calibration bid 2026?
Required documents include GST registration, PAN, Udyam certificate, Integrity Pact (if applicable), Form 12, Section VI-1,PO + Completion Letter or similar invoices, and 3-year P&L and Balance Sheet. Ensure submission aligns with HPCL GTC precedence.
What is the EMD for the HPCL Gorakhpur tender and how to pay?
The EMD amount is ₹22,000. Payment method should follow tender guidelines; ensure EMD submission with the bid to avoid rejection; refer to Form 12 and Section VI-1 for submission specifics.
What are the required service line scope items for the HPCL bid?
Scope includes calibration and testing for ACB, ammeter/voltmeter, relays, HT/LT cables, transformer oil, megger, lux meter, infrared thermometers, torque wrenches, battery load tests, and more as listed under Custom Bid for Services. Quote total rates for each service line.
What are the variation terms for contract quantity in this HPCL tender?
The buyer may adjust contract quantity or duration up to 50% at contract issue and post-award, with the service provider’s consent required for any scope changes beyond that. Ensure readiness for potential scope expansion.
Which standards or certifications are required for bidders in this HPCL tender?
Offerors must comply with HPCL GTC; while explicit standards aren’t listed, submission of GST, PAN, Udyam, and Integrity Pact is required; align with any IS/IATC standards if applicable to calibration and testing work.
When and how should total rates be quoted for service lines in this bid?
Bidders must quote total rate for each service line item. Do not provide unit rates; the quantity is shown as 1 but represents a lump-sum scope. Include all costs, taxes, and any mandatory charges in the total per line item.
What is the tender location and organization for this procurement?
The procurement is organized by Hindustan Petroleum Corporation Ltd (HPCL) in Gorakhpur, Uttar Pradesh for a broad set of calibration and testing services across multiple instruments and relays, with an emphasis on lump-sum pricing per service line.