District Social Security Office Odisha Procurement All-in-One PC, Multifunction Printer & Laptops, IS 550 Compliant, 2026
Bid Publish Date
09-Mar-2026, 5:02 pm
Bid End Date
19-Mar-2026, 6:00 pm
Location
Progress
Key Highlights
- • OEM/Authorized Seller requirement with Indian registered office for after-sales service (imported products)
- • Option clause enabling quantity variation up to 25% and extended delivery time calculations
- • Factory preloaded operating systems with certification for all devices
- • IS/IEC-related imaging, printing speeds, and paper handling standards implied by section headers
- • IS 550 or equivalent standard conformance referenced through required certifications (where applicable)
- • Warranty/AMC expectations tied to OEM support and Indian service availability
- • Delivery timeline anchored to last delivery order date with calculation formula for added quantity
- • No fixed BOQ items; procurement focuses on three hardware categories
Tender Overview
District Social Security Office, Odisha invites bids for procurement of All-in-One PC (V2), Multifunction Printer (Print/Scan/Copy) and Entry & Mid Level Laptop (Notebook) for the district’s Social Security and Empowerment of Persons with Disabilities Department in JHARSUGUDA, Odisha (768201). The scope includes multiple hardware categories with potential quantity variations: up to 25% additional quantity during contract execution and a delivery framework linked to the original delivery schedule. An OEM/Authorized Seller requirement applies to imported products, mandating a registered Indian office for after-sales service. The absence of BOQ items suggests a framework purchase with standard hardware configurations and deployment across district offices.
Technical Specifications & Requirements
- Category: All-in-One PC (V2); Multifunction Printer (Print/Scan/Copy); Notebook/Laptop
- Processor Number and RAM Size (GB) specifications to be provided in the vendor’s technical bid
- Storage Type and Storage Capacity (in GB) to meet standard government procurement norms
- Display Size (Inches) and Print Technology expectations to align with government usage
- Operating System: Factory preloaded with certification; Minimum Paper Handling & Original Document Feeder Type for scanning/copying
- Connectivity and Ports details required; Auto Duplexing feature expected in printers
- Warranty/Support: OEM after-sales service in India for imported products; registered Indian office proof required
- Standards/Compliance: IS/IEC-based printing speeds and IS/ISO preloads with vendor-specific conformity
Terms, Conditions & Eligibility
- OEM Imported Products must have a registered Indian office for after-sales support; certificate to be submitted
- Option Clause allows the purchaser to vary quantity by up to 25% during contract and extended delivery periods with proportionate delivery time calculations
- Delivery Periods extend from the last date of the original delivery order; extension logic applies with a minimum of 30 days
- No BOQ items are listed; procurement follows standard government hardware deployment terms and conditionally references the described categories
- Compliance with vendor eligibility, including documentation and OEM authorizations, is required
Key Specifications
-
All-in-One PC (V2) category with processor, RAM, storage, display and ports specifications to be defined by bidder
-
Multifunction Printer with print/copy/scan capability and auto duplexing as an expected feature
-
Notebook/Laptop with factory preloaded OS and required connectivity options
-
Minimum RAM/Storage configurations to be clarified in bid response, aligned to government standards
-
IS/IEC-based performance metrics and printer speeds per ISO/IEC 24734 where applicable
-
Warranty terms and OEM support duration to be clearly stated
Terms & Conditions
-
Option to increase/decrease quantity up to 25% during procurement and contract period
-
Imported products require Indian office for after-sales service with OEM authorization
-
Delivery period aligns to the last date of original order with computation for extended quantity
Important Clauses
OEM Imported Products
Imported items must have a registered Indian office for after-sales service; submit an OEM authorization certificate
Delivery Plus Quantity Clause
Purchaser may adjust order quantity by up to 25% during contract and during currency with proportional delivery time
Delivery Schedule
Delivery starts from the last date of the original delivery order; extended delivery time follows the computation formula
Bidder Eligibility
-
Proven experience in government hardware procurements (district-level preferred)
-
Must have valid GST registration and financial statements for last fiscal year
-
OEM authorization or dealer certificate for the three hardware categories
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | EASYTECH SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 AIO i5 12500 Win11H 85121 wifi 23.8" | 14-03-2026 11:01:36 | |
| 2 | M/s INFOVISION SOLUTIONS Under PMA | Make : hp Model : HP 440 G9 AIO i5 12500 Win11H 85121 wifi 23.8" | 13-03-2026 11:45:19 | |
| 3 | NX MICROBOT CUBE PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 AIO i5 12500 Win11H 85121 wifi 23.8" | 19-03-2026 17:43:41 | |
| 4 | UNITE ENTREPRENEUR Under PMA | Make : hp Model : HP 440 G9 AIO i5 12500 Win11H 85121 wifi 23.8" | 13-03-2026 15:39:00 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | UNITE ENTREPRENEUR Under PMA | Item Categories : All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Entry and Mid Level Laptop - Notebook | |
| L2 | M/s INFOVISION SOLUTIONS Under PMA | Item Categories : All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Entry and Mid Level Laptop - Notebook | |
| L3 | EASYTECH SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : All in One PC (V2),Multifunction Printer (Print, Scan, Copy),Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
9
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2) , Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
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Documents 6
GeM-Bidding-9097741.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar district-level hardware procurements
Financial statements demonstrating financial stability
EMD/Security deposit document (as applicable per bid norms)
OEM authorization or Authorized Seller verification
Technical compliance certificates for factory preloaded OS and security certifications
Proof of Indian registered office for after-sales service (for imported products)
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Home |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 8 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
Frequently Asked Questions
Key insights about ODISHA tender market
What documents are required for the Odisha hardware tender in 2026?
Bidders must submit GST registration, PAN, experience certificates for district procurements, financial statements, EMD/Security deposit, OEM authorization, and proof of Indian after-sales service for imported products. Technical compliance certificates and OS preloads must also be provided.
How to participate in the District Social Security Office procurement in Odisha?
Register as a bidder, submit all required documents listed in the terms, provide OEM authorization, and ensure factory-preloaded OS and service capability. Follow the option clause for quantity variation and ensure Indian-based after-sales support for imported items.
What are the technical specifications for All-in-One PC and printers in this tender?
Specifications include processor identifiers, RAM size, storage type and capacity, display size, port counts, original document feeder type for scanning, auto duplex functionality, and ISO/IEC compliant print speeds. OS must be factory preloaded with certification.
What is the delivery timeline for the Odisha district hardware tender?
Delivery is calculated from the last date of the original delivery order; option clause allows extension, with the extended time calculated by the formula: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
What are the EMD requirements for this Odisha procurement bid?
EMD details are not explicitly stated in the provided data; bidders should prepare an EMD as per applicable government norms and ensure submission with the technical bid, along with the other mandatory documents.
What are the OEM/after-sales service requirements for imported hardware?
Imported products must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit the certificate proving this office presence as part of the bid submission.
How does the quantity variation clause impact bidding for district hardware?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during contract currency; bidders should price accordingly and plan for extended delivery time per the formula in the clause.
What standards or certifications are required for factory preloaded OS and devices?
OS must be factory preloaded with certification; devices should align with government standards and may require IS/IEC-based conformity and related security/compliance certificates as part of the technical bid.