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Rural Works Department Bihar Patna IP Phone Cat6 Cable PVC Conduit PoE Switch Tender 2025

Bid Publish Date

22-Oct-2025, 6:23 pm

Bid End Date

06-Nov-2025, 7:00 pm

Value

₹15,00,000

Location

PATNA , BIHAR

Progress

Issue22-Oct-2025, 6:23 pm
AwardPending
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Quantity

1128

Category

IP Phone

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/OEM-certified installation requirement for all components
  • • GST handling: bidder bears GST impact with data-backed reimbursement
  • • Data Sheet upload mandatory to verify technical parameters
  • • Quantity flexibility up to 25% during and after contract
  • • No explicit technical specs; emphasis on product categories and OEM capability
  • • Delivery timing tied to original delivery order date with computed extension
  • • 5-item BOQ indicates broad networking scope including IP devices and cabling

Categories 18

CABBING EQUIPMENTS MULTI SERVICE SWITCH NETWORK CABLE SECURITY CAMERAS CABLE DUCT PORT SWITCH PORT PBX NETWORKING COMPONENT NETWORKING CABLE CCTV SYSTEM CABLE NETWORKING EQUIPMENTS WEB CAMERA IP PHONE MACHINE ELECTRICAL?CONDUIT LOCAL AREA NETWORK CABLING

Tender Overview

The Rural Works Department Bihar, Patna 800001, invites bids for multiple network infrastructure items including IP BBX systems, IP phones, Cat6 cables, PVC conduits, and PoE switches. Estimated value: ₹1,500,000. Scope covers procurement and associated installation tasks with OEM or OEM-authorised resources responsible for installation, commissioning, testing, and configuration. Data sheets must accompany bids to verify technical parameters. The procurement focuses on standard-compliant networking hardware suitable for government office environments in Bihar. Key differentiators include an option clause allowing quantity variations up to 25%, and delivery timing linked to the last delivery order date, with minimum extension rules. This tender targets bidders capable of supplying turnkey networking solutions with on-site support.

Technical Specifications & Requirements

  • Product categories: IP BBX, IP Phone, Cat6 cable, PVC conduit, PoE Switch.
  • Delivery/installation: OEM/ OEM-certified resources or OEM authorised resellers to perform installation, commissioning, testing, and training if applicable.
  • Documentation: Upload Data Sheet matching bid parameters; non-matching parameters may lead to rejection.
  • GST handling: Bidder to self-assess GST; reimbursement as per actuals or applicable rate, capped to quoted GST percentage.
  • Data integrity: Data sheets must align with offered products; mismatches may void the bid.
  • Summary notes: No explicit technical specs provided; emphasis on compliance, OEM involvement, and documentation quality.

Terms, Conditions & Eligibility

  • Quantity variation: Up to 25% increase/decrease during contract; extended delivery period calculated as (additional quantity / original quantity) × original delivery period, min 30 days.
  • EMD: Amount not specified in the data; bidders should prepare valid security as per tender norms.
  • Delivery terms: Delivery period linked to last date of original delivery order with extension rules as above.
  • Documentation: Submit Data Sheets; GST details to be validated; OEM authorisation proof required.
  • Warranty/Support: Not explicitly stated; installation by OEM resources implies technical support scope post-installation.
  • Compliance: Bidders must ensure data sheet match with offered products; non-conformity risks rejection.

Key Specifications

    • Product/service names: IP BBX, IP Phone, Cat6 cable, PVC conduit, PoE Switch
    • Estimated value: ₹1,500,000
    • Delivery framework: OEM/ OEM-certified resource required for installation and configuration
    • Documentation: Data Sheet upload mandatory; DS must match bid parameters
    • Standards/certifications: Not explicitly defined in tender data; ensure OEM alignment with government procurement norms

Terms & Conditions

  • 25% quantity variation allowed during contract; compute extended delivery period with minimum 30 days

  • OEM/OEM-certified resources must handle installation, commissioning, testing and training if applicable

  • Bidder to submit Data Sheets and ensure GST handling and compliance with rates

  • No explicit IS/IEC/ISO standards listed; verify product compliance with government requirements

  • Delivery schedule linked to last delivery order date; ensure timely execution and documentation

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or capped to quoted GST percentage

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause allows 25% variation with computed extension

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with standard government LD norms as applicable

Bidder Eligibility

  • Experience in supplying and installing network infrastructure (IP telephony, PoE, cabling) in government projects

  • Financial capacity demonstrated by audited statements

  • Proven OEM authorization or certification for supplied products

Documents 4

GeM-Bidding-8497159.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 IP BBX IP PBX Exchange Machine 1 pieces rwd.sanjeev 45
2 IP Phone IP Phone 100 pieces rwd.sanjeev 45
3 Cat6 cable Cat6 UTP Cable 23AWG - 305Mtr 12 pieces rwd.sanjeev 45
4 PVC Conduit 25mm 1,000 mtr rwd.sanjeev 45
5 PoE Switch 8 Port PoE switch 15 pieces rwd.sanjeev 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar network infrastructure projects

4

Financial statements (latest audited) or bank statements demonstrating financial capacity

5

Earnest Money Deposit (EMD) document with details if applicable

6

Technical bid documents including Data Sheets for all offered items

7

OEM authorization/agency certificate for authorised reseller status

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the Patna network equipment tender in Bihar 2025

Submit Data Sheets with all offered items, provide OEM authorization, and furnish GST details. Ensure the installation is performed by OEM-certified resources and meet the 25% quantity variation clause. Cross-check the data sheets for parameter alignment to avoid rejection.

What documents are required for the network equipment bid in Patna

Required documents include GST registration, PAN, latest audited financial statements, experience certificates for similar projects, OEM authorization, and Data Sheets for all items. An EMD document may be required per standard procurement norms; verify with the tender kit.

What are the delivery terms and extension rules for this Bihar tender

Delivery starts from the last date of the original delivery order. Quantity may change by up to 25% during or after contract. Extended delivery time uses (additional quantity/original quantity) × original period, with a minimum of 30 days.

Which products are covered under the Bihar Rural Works procurement

The items include IP BBX systems, IP phones, Cat6 network cables, PVC conduits, and PoE switches. The vendor must supply and install these components with OEM-certified personnel, and provide Data Sheets verifying specifications.

What is the GST handling policy for the Bihar bid

Bidders must self-assess GST; reimbursement is as actuals or at the applicable rate, whichever is lower, limited to the quoted GST percentage. Ensure accurate GST details in bid submission.

Are OEM authorizations required for participation in this tender

Yes. Installation, commissioning, testing, and training must be performed by OEM or OEM-certified resources, or by OEM-authorised resellers, with proper authorisation documents accompanying the bid.

What is the estimated contract value and item scope for the Patna tender

Estimated value is ₹1,500,000 for a five-item BOQ including IP BBX, IP phones, Cat6 cable, PVC conduits, and PoE switches, with installation and on-site support by OEM resources as specified.

How to verify data sheet accuracy before submission

Upload Data Sheets that exactly match the offered products; ensure model numbers, ratings, and standards align with the supplier’s quoted parameters to avoid rejection due to parameter mismatch.