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Hqids Department Of Military Affairs Tender: Computer Desktops, HP LaserJet 1020 Printers, Epson L310, Tas Alfa Photocopier, CCTV NVR 4K, Antivirus 1 Year India 2026

Bid Publish Date

22-Jun-2026, 9:47 am

Bid End Date

02-Jul-2026, 10:00 am

Location

SOUTH ANDAMAN , ANDAMAN & NICOBAR
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Progress

Issue22-Jun-2026, 9:47 am
AwardPending
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Quantity

47

Category

Computer Desktop

Bid Type

Two Packet Bid

Key Highlights

  • • Product/service categories include computers, printers (HP Laster Jet 1020), Epson L310, Tas Alfa photocopier, antivirus for 01 year total security, NVR 4K CCTV, and UPS 600 VA
  • • Option clause allows quantity adjustments up to 25% during contract award and currency
  • • Functional Service Centre requirement in the State of each consignee; 30-day establishment period
  • • Delivery time extensions calculated as (additional quantity / original quantity) × original delivery period with a minimum of 30 days
  • • On-site vs carry-in warranty implications; documentary evidence of service center required for payment release
  • • BOQ lists 7 items across multiple categories; exact quantities and values are not disclosed
  • • No explicit EMD amount provided in data; bidders should prepare per standard government tender practices
  • • Procurement scope focuses on IT hardware, printing and security equipment for military affairs

Categories 11

CHANNEL OFFICE EQUIPMENTS VIDEO TRACKING SYSTEM CITY SURVEILLANCE PHOTOCOPIER MACHINE SURVEILLANCE EQUIPMENTS CAMERA UPS ATM MACHINE MILITARY VEHICLE

Tender Overview

Hqids (Department Of Military Affairs) plans procurement across multiple categories including Computer Desktops, HP LaserJet 1020 printers, Epson Ink Tank Printer L310, Tasalfa photocopier, Antivirus for 01 year total security, HO Focus 8 Channel NVR with 4K CCTV, and UPS 600 VA. The BOQ lists a total of 7 items within these categories; exact quantities are not disclosed. The scope targets IT and office productivity hardware aligned with military department needs, potentially involving on-site and carry-in warranty considerations. The clause highlights flexible quantity adjustments of up to 25% at contract award and during contract currency. Unique emphasis on service readiness and post-award delivery dynamics supports rapid, scaleable procurement.

Technical Specifications & Requirements

  • Product categories: Computers, Printers (HP Laster Jet 1020), Epson L310 Ink Tank, Photocopier, Antivirus (01 year Total Security), NVR 4K (HO Focus 8 Channel), UPS 600 VA
  • Market readiness: servicing and installation expectations, with option-based quantity expansion up to 25% at order and during contract
  • Warranty/Service: Service center availability in the consignee state; if on-site warranty, carry-in center not required; remote evidence of center establishment required within 30 days of award
  • Delivery terms: extended time calculations based on additional quantity per original delivery period, minimum 30 days extension
  • Administrative: submission must align with the buyer’s generic terms and conditions for delivery, service, and post-award support

Terms, Conditions & Eligibility

  • EMD: not disclosed in provided data; bidders should anticipate standard government EMD/documentation per T&C
  • Service capability: functional service centers in the consignee state; establishment within 30 days after award with documentary proof
  • Delivery: option-based quantity adjustments up to 25% with corresponding delivery period calculations
  • Payment: terms unspecified in data; bidder must reference buyer terms for payment flow and milestones
  • Documentation: mandatory bid submission documents per T&C, including GST, PAN, experience, and OEM authorizations as applicable
  • Warranty/Support: terms indicate on-site vs carry-in warranty considerations and post-sales support expectations

Key Specifications

  • Product categories: Computers, HP Laster Jet Printers 1020, Epson Ink Tank L310, Tas Alfa photocopier, Antivirus (1 year Total Security), HO Focus 8 Channel NVR 4K, UPS 600 VA

  • Quantity/BOQ: 7 total items; exact quantities not disclosed

  • Delivery: option to increase quantity up to 25%; delivery period adjusted accordingly; minimum 30 days extension

  • Service: State-wise functional service centers; establishment within 30 days if not existing

  • Warranty: on-site/carry-in terms as per device type; payment contingent on documentary evidence of service capability

Terms & Conditions

  • Quantity adjustment up to 25% at award and during currency

  • Functional service center in consignee state with 30-day establishment window

  • Delivery period adjustments based on quantity changes with minimum 30 days

  • Payment release tied to submission of service capability evidence

  • 7 items across IT hardware and office devices with unspecified exact quantities

Important Clauses

Payment Terms

Payment will be released after submission of documentary evidence of having a Functional Service Centre; terms beyond this are governed by buyer terms

Delivery Schedule

Delivery period can extend based on option clause; additional time calculated by (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties and LD details are embedded in standard T&C; explicit rates not provided in data supplied

Bidder Eligibility

  • Bidders must have capability to supply IT hardware and security equipment for government sector

  • Functional service center in the state of each consignee or proof of establishment within 30 days

  • Compliance with generic terms and conditions for delivery, warranty, and payment

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Computer Desktop , HP Laster Jet Printers 1020 series , Epson Ink Tank Printer L 310 , Photocopier Machine Model Tasalfa , Antivirus for 01 years total security , HO Focus 8 Channel NVR with 4k model CCTV Camera , UPS 600 VA

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9438353.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items Sign in for GEM prices

#1

Computer Desktop

Computer Desktop

12 nos Delivery: 60 days
#2

HP Laster Jet Printers 1020 series

HP Laster Jet Printers 1020 series

5 nos Delivery: 60 days
#3

Epson Ink Tank Printer L 310

Epson Ink Tank Printer L 310

3 nos Delivery: 60 days
#4

Photocopier Machine Model Tasalfa

Photocopier Machine Model Tasalfa

2 nos Delivery: 60 days
#5

Antivirus for 01 years total security

Antivirus for 01 years total security

12 nos Delivery: 60 days
#6

HO Focus 8 Channel NVR with 4k model CCTV Camera

HO Focus 8 Channel NVR with 4k model CCTV Camera

1 nos Delivery: 60 days
#7

UPS 600 VA

UPS 600 VA

12 nos Delivery: 60 days

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements demonstrating financial stability

5

EMD/Security deposit documentation as per TERMS AND CONDITIONS

6

Technical bid documents confirming product specs and compliance

7

OEM authorizations or certificates (where applicable)

8

Evidence of functional service centre or plan to establish within 30 days

Frequently Asked Questions

How to bid for Hqids security hardware tender India 2026?

To bid, prepare GST, PAN, experience certificates, financial statements, and EMD documents; ensure OEM authorizations if required; align with service center establishment within 30 days and demonstrate capability for 25% quantity adjustment and timely delivery per the T&C.

What documents are required for electronics and printer tender in India 2026?

Required documents include GST certificate, PAN, company financials, experience certificates for similar procurements, EMD, technical bid, OEM authorizations, and evidence of a functional service center or plan to establish within 30 days of award.

What are the delivery terms for Hqids departmental procurement 2026?

Delivery terms allow a 25% quantity increase with extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days; payment hinges on service-center evidence.

Which products are covered under the Hqids military affairs tender 2026?

Products include Computer Desktops, HP LaserJet 1020 printers, Epson L310 ink tank printers, Tas Alfa photocopier, Antivirus (01 year Total Security), HO Focus 8 Channel NVR 4K, and UPS 600 VA.

What is required for service centers in state per T&C 2026?

Bidders must have a functional service center in each consignee state or establish one within 30 days of award; payment is released after documentary evidence of the center is submitted.

What is the scope of the 25% option clause in this tender?

The purchaser may increase ordered quantity by up to 25% at contract and during currency at contracted rates; delivery time adjusts using the specified formula with a minimum 30 days extension.

What are the warranty implications for carry-in vs on-site items?

Warranty type depends on device; on-site warranty may not require a carry-in center; for carry-in, a functional service center is required and evidence must be provided before payment release.

How to verify OEM authorizations for this procurement in India?

Submit OEM authorization letters or certificates showing authorized distribution for the specified brands; ensure compatibility with listed products (HP, Epson, Tas Alfa, NVR, antivirus vendors) and service capabilities.

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