Damodar Valley Corporation Vehicle Hiring Tender Dhanbad Jharkhand BS-VI Sedan Car 1500 CC 2026
Progress
Key Highlights
- • Vehicle category specifies BS-VI compliant sedan up to 1500 CC with model options including Suzuki Dzire, Honda Amaze, Hyundai Aura, Tata Tigor or equivalent
- • Contract duration fixed at 2 years with 50% scope adjustment possible pre- and post-award
- • Fuel reimbursement based on actual diesel consumption at 12 KM/L mileage rate
- • Overtime rate set at Rs. 173.56 per hour with actual reimbursement
- • Replacement/backup vehicle required within approval if breakdown occurs; 24-hour servicing window per month
- • Operations spanning Jharkhand and West Bengal as needed by the office
- • Servicing proof and fitness certificates to be submitted to senior official for compliance
- • No explicit EMD amount provided; bidders must refer to T&C for exact bid security requirements
Tender Overview
The Damodar Valley Corporation seeks to hire a single Sedan Car (upto 1500 cc, BS-VI or advance) for use at the Sr. GM (Safety), System Wing, Maithon, for a period of two years. The vehicle mix includes Suzuki Dzire, Honda Amaze, Hyundai Aura, Tata Tigor, or equivalent. Monthly run range is 1200-2500 KM, with diesel fuel reimbursed on actuals at the vehicle mileage rate. Daily duty window is 9 hours and overtime is payable at Rs. 173.56 per hour. The vehicle must operate in Jharkhand and West Bengal. This is a capped, driver-based transport service contract with 50% quantity/duration variation allowed by the buyer.
Technical Specifications & Requirements
- Service category: Vehicle Hiring Service - Without Fuel
- Vehicle category: Sedan, upto 1500 CC ICE, BS-VI or advanced models
- Brand/Models: Suzuki Dzire, Honda Amaze, Hyundai Aura, Tata Tigor, or Equivalent
- Duty parameters: Normal hours 9 hours/day; maximum monthly KM 2500; minimum KM 1200
- Reimbursement: Fuel (Diesel) reimbursed on actual run; mileage rate 12 KM/L
- OT rate: Rs. 173.56/hour; OT reimbursed on actuals
- Locations: Operations in Jharkhand and West Bengal as required
- Service continuity: In case of breakdown, replacement vehicle approved by Sr. GM Safety; servicing window up to 24 hours per complete month; fitness documentation with statutory authority
- Contract duration: Two years from award; fuel costs reimbursed on actuals; tender involves 01 sedan vehicle with specified capacity
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in data; bidders should verify in T&C and submit per standard govt bid requirements
- Contract variation: Buyer may adjust quantity or duration up to 50% before/after contract award
- Eligibility: Experience in similar vehicle-hiring, capability to operate in two states, BS-VI compliant vehicle requirement
- Payment & penalties: Overtime and fuel reimbursed on actuals; service-schedule compliance; penalties for failure to provide replacement vehicle
- Documentation: Provide vehicle fitness certificates, ownership, and statutory documents; maintain service logs for monthly servicing
- Brand/OEM: Preference for BS-VI or advanced variant of listed models; equivalent models allowed with Sr. GM approval
- Delivery/assignment: Vehicle must be available as required by Sr. GM Safety; replacement within approved period
Key Specifications
-
Vehicle: Sedan, up to 1500 CC, BS-VI or advance models
-
Fuel reimbursement: Diesel, actual usage, 12 KM per liter efficiency
-
Distance: Monthly range 1200-2500 KM
-
Duty: 9 hours daily; OT Rs. 173.56 per hour
-
Operations: Jharkhand and West Bengal; replacement vehicle approval required
Terms & Conditions
-
Contract duration two years with potential 50% adjustments
-
Fuel and OT reimbursement based on actual usage and rates
-
Replacement vehicle policy and 24-hour servicing window per month
-
BS-VI sedan eligibility with model parity to listed brands
-
Documentation and fitness certificates required for bid submission
Important Clauses
Payment Terms
Fuel and OT reimbursements to be paid on actual usage; no upfront fuel charges; OT rate fixed at Rs. 173.56/hour
Delivery Schedule
Vehicle to be available for use at Sr. GM (Safety), Maithon; replacement within approval; servicing window 24 hours/month
Penalties/Liquidated Damages
Penalties for failure to provide replacement vehicle; penalties to be imposed based on unauthorized downtime and servicing non-compliance
Bidder Eligibility
-
Proven experience in supplying or hiring sedans up to 1500 CC with BS-VI certification
-
Capability to operate in Jharkhand and West Bengal regions
-
Financial stability evidenced by turnover and asset documentation
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab and Taxi Hiring Service - Without Fuel - Sedan; Sedan Car upto 1500 CC ICE vehicle of BSVI or advance Suzuki Dzire Honda Amaze Hyundai Aura Tata Tigor or Equivalent; The registration date of the vehicle shall be such that at any ..
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Dhanbad
Delivery Pincodes
828207
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Supriyo Bhowmick | 828207,Damodar Valley Corporation, Post Office- Maithon Dam, Dist. Dhanbad | Dhanbad | Jharkhand | 828207 | 1 | - | Estimated KMs to be traveled in a month : 2500 Duration in Months within the Contract Period : 24 |
Authority Records
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Documents 8
GeM-Bidding-10019814.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar vehicle-hiring contracts
Financial statements or turnover proof
EMD/Security deposit documents as per auction terms
Technical bid/documentation proving BS-VI sedan eligibility
OEM authorizations for Suzuki/Honda/Hyundai/Tata models (if applicable)
Vehicle fitness certificates and statutory registrations
Proof of servicing records and maintenance logs
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for Damodar Valley Corporation vehicle hire in Dhanbad?
To bid, submit BS-VI sedan eligibility proof, vehicle fitness certificates, OEM authorizations, GST and PAN, financials, and experience certificates. Ensure the vehicle meets 1500 CC limit and operates in Jharkhand and West Bengal, with compliance to 9-hour daily duty and overtime terms.
What documents are required for the sedan car tender in Dhanbad?
Submit GST certificate, PAN, company financial statements, prior experience certificates for similar hiring, EMD/security deposit documents, vehicle fitness certificates, OEM authorizations, and servicing logs. Ensure BS-VI sedan eligibility and model parity with Dzire/Amaze/Aura/Tigor or equivalent.
What are the fuel and overtime reimbursement terms for this tender?
Fuel reimbursement is on actual diesel usage at 12 KM/L, reimbursed with monthly usage records. Overtime is paid at Rs. 173.56 per hour, with actual hours logged and approved by Sr. GM Safety.
What is the contract duration and possible scope changes?
The contract is for two years. The buyer may increase or decrease contract quantity or duration up to 50% before award and after contract issuance with vendor consent for lumpsum adjustments.
Which locations must the sedan vehicle service cover for this bid?
The vehicle must operate in Jharkhand and West Bengal as required for Sr. GM (Safety) at Maithon, with replacement vehicle approval by Sr. GM Safety.
What are the key vehicle specifications bidders must meet?
Eligible vehicles are sedans up to 1500 CC ICE, BS-VI or advanced, models include Suzuki Dzire, Honda Amaze, Hyundai Aura, Tata Tigor, or equivalent, with BS-VI certification and proper registration.
How is performance monitored and penalties applied?
Performance is monitored via breakdown replacements and adherence to servicing windows of 24 hours per month. Penalties may apply for non-availability, unauthorized downtime, or failure to provide a substitute vehicle as approved.
What is the minimum monthly KM requirement for the hired vehicle?
The minimum monthly run is 1200 KM, while the maximum is 2500 KM; the contract reimburses fuel and OT based on actual usage within this range.