GEM

Indian Navy Vendor Code Creation Tender 2025 - Department of Military Affairs, Govt of India

Bid Publish Date

05-Nov-2025, 2:36 pm

Bid End Date

22-Dec-2025, 9:00 pm

Location

ERNAKULAM , KERALA

Latest Corrigendum Available

Progress

Issue05-Nov-2025, 2:36 pm
Corrigendum09-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

453

Category

EG5049V 350 1500

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor Code Creation onboarding process for Indian Navy procurement
  • • Option clause enabling 25% quantity increase/decrease with contract at contracted rates
  • • Pre-dispatch inspection at Seller premises with external lab/testing options
  • • Buyer-borne external inspection and testing charges; Seller provides in-house testing facilities free
  • • Mandatory submission of PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate
  • • No detailed product specifications available; emphasis on onboarding, eligibility and inspection workflow
  • • Delivery extension logic: (Additional quantity / Original quantity) × Original delivery period, min 30 days
  • • Bidder compliance with Buyer Added Terms and Conditions

Categories 40

STRIP RUBBER GASKET ANAESTHESIA MACHINE MAGNETIC SEALS ALIGNMENT JIG LABORATORY PRESSES ROLLER BEARING RING FIRE BREATHING APPARATUS PNEUMATIC PRESSURE GAUGE SLEEVE BALL BEARING GASKETS AND SEALS OVERLOAD RELAY AIR PREHEATER BASKET GAUGE POWER RELAYS WHEEL BEARING VALVE PARTS AND ACCESSORIES PRESSURE REGULATOR INDICATING AND RECORDING INSTRUMENTS SOFT STARTER BLOOD PRESSURE MONITOR DOME KIT PRESSURE INDICATORS VALVE SEALING RING PRESSURE MEASURING AND CONTROL INSTRUMENTS FILTER RETAINERS BEARINGS BUSHINGS AND GEARS FUEL PUMP BOYLES APPARATUS BEARING SHELL OIL GAUGES WORM GEAR AIR REGULATORS WELL TESTING EQUIPMENTS VACUUM CENTRIFUGES KOPARAPAK

Tender Overview

The tender is issued by the Indian Navy under the Department Of Military Affairs for the service/category related to Vendor Code Creation. The procurement scope includes an expected bilateral process with potential quantity adjustments of up to 25%, and delivery timelines linked to the original order. The buyer specifies pre-dispatch inspection and external lab/testing arrangements, with bidder responsibilities to facilitate the inspection and compliance workflow. Location and exact itemized category are not disclosed in the available data, but the process emphasizes vendor credentialing and EFT-based payments. The tender highlights a structured option clause and requires standard bid submission documents. This procurement is distinct in its emphasis on vendor onboarding mechanics and post-award inspection alignment, rather than a traditional physical goods supply contract. Key differentiator lies in the vendor-code creation workflow and the governance around delivery extensions tied to option execution. Unique aspects include the combination of internal and external inspection, and the specification that external inspection charges are borne by the buyer.

Technical Specifications & Requirements

  • No product specifications are provided in the tender data.
  • Bid process includes a pre-dispatch inspection regime conducted at Seller premises, with charges borne by the Buyer for external labs and internal testing facilities provided by the Seller at no cost.
  • Documents required with bid: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the Bank.
  • The tender permits quantity variation up to 25% of the bid/contracted quantity and may extend delivery time proportionally, with a minimum of 30 days.
  • Buyer reserves rights to adjust quantities and delivery windows as per option clause.

Terms, Conditions & Eligibility

  • EMD/financial guarantee details are not specified in the provided data.
  • Critical documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate.
  • Inspection regime: pre-dispatch inspection at Seller premises or via nominated external agency; inspection fees borne by Buyer; in-house testing facilities provided by Seller.
  • Delivery timeline adjustments: option clause allows up to 25% quantity variation and proportional extension; minimum extension of 30 days.
  • Compliance: bidder must adhere to the Buyer Added Terms and Conditions, including delivery and inspection procedures; no tender-specific dates or locations are disclosed.

Key Specifications

    • Product/service names: Vendor Code Creation related services (no explicit itemized specs provided)
    • Quantities: potentially up to 25% variation during contract execution
    • Estimated value: not disclosed
    • Experience: not specified
    • Certifications/standards: not specified

Terms & Conditions

  • Option Clause allowing ±25% quantity variation at contracted rates

  • Pre-dispatch inspection regime with buyer/external agency involvement

  • Submission of PAN, GSTIN, Cancelled Cheque and EFT Mandate required

Important Clauses

Payment Terms

No explicit payment terms disclosed in available data

Delivery Schedule

Delivery extension possible via option clause; base period linked to last delivery order date; minimum 30 days extension when applicable

Penalties/Liquidated Damages

Not specified in the provided tender data

Bidder Eligibility

  • Must possess PAN and GSTIN registration

  • Must provide EFT Mandate certified by bank

  • Must comply with Buyer Added Terms and Conditions

Bill of Quantities (BOQ) 51 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 EG5049V 030 1134 COTTER PIN 7 pieces dcwhns@123 240
2 EG5049V 034 1389 PLATE CLAMPING 3 pieces dcwhns@123 240
3 EG5049V 055 03 1469 CYLINDER HEAD 2 pieces dcwhns@123 240
4 EG5049V 055 1441 CYLINDER COVER 1 pieces dcwhns@123 240
5 EG5049V 059 1001 VALVE PROTECTING CAP 6 pieces dcwhns@123 240
6 EG5049V 059 1004 STRIP SEALING 2 pieces dcwhns@123 240
7 EG5049V 073 1112 SEAL 6 pieces dcwhns@123 240
8 EG5049V 073 1114 GASKET 5 pieces dcwhns@123 240
9 EG5049V 074 1105 GASKET LONG SEAL 3 pieces dcwhns@123 240
10 EG5049V 074 1142 SEAL GASKET 16 pieces dcwhns@123 240
11 EG5049V 111 1139 ROCKER ARM FULCRUM 1 pieces dcwhns@123 240
12 EG5049V 114 1142 OUTER VALVE CONE 5 pieces dcwhns@123 240
13 EG5049V 160 1017 THRUST SPRING 23 pieces dcwhns@123 240
14 EG5049V 160 1019 GASKET 25 pieces dcwhns@123 240
15 EG5049V 200 01 1113 LOCKING RING 17 pieces dcwhns@123 240
16 EG5049V 200 01 CPL FUEL PUMP 2 pieces dcwhns@123 240
17 EG5049V 200 1106 PUMP CYLINDER 23 DIA 13 pieces dcwhns@123 240
18 EG5049V 200 1137 RING SEALING 47 pieces dcwhns@123 240
19 EG5049V 201 1005 ROLLER 2 pieces dcwhns@123 240
20 EG5049V 215 05 1311 COUPLING SLEEVE 1 pieces dcwhns@123 240
21 EG5049V 215 1138 GASKET 7 pieces dcwhns@123 240
22 EG5049V 215 1144 SEAL RING 9 pieces dcwhns@123 240
23 EG5049V 221 01 1018 DISC 2 pieces dcwhns@123 240
24 EG5049V 221 1008 RING SEAL ROUND 64 pieces dcwhns@123 240
25 EG5049V 221 1016 FILTER PIN 11 pieces dcwhns@123 240
26 EG5049V 221 1017 RING SNAP 20 pieces dcwhns@123 240
27 EG5049V 221 1018 WASHER FOR INJECTOR 20 pieces dcwhns@123 240
28 EG5049V 289 07 1266 GASKET 23 pieces dcwhns@123 240
29 EG5049V 289 07 1271 HEXAGON BOLT 40 pieces dcwhns@123 240
30 EG5049V 289 1098 COCK RSS 2 pieces dcwhns@123 240
31 EG5049V 289 1100 SCREW PLUG 7 pieces dcwhns@123 240
32 EG5049V 300 03 1121 SEAL RING 3 pieces dcwhns@123 240
33 EG5049V 300 1100 PUMP ASSY LUB OIL 1 pieces dcwhns@123 240
34 EG5049V 350 1251 RING BUTTING 14 1 pieces dcwhns@123 240
35 EG5049V 350 1270 BEARING BALL DEEP GROOVE 1 pieces dcwhns@123 240
36 EG5049V 350 1325 SLIDE RING SEAL COAL 4 pieces dcwhns@123 240
37 EG5049V 350 1500 PUMP COOLING WATER 2 pieces dcwhns@123 240
38 EG5049V 350 1271 PENDULAM BALL BEARING POS 43 4 pieces dcwhns@123 240
39 EG5049V 350 1274 FITTING KEY POS 50 1 pieces dcwhns@123 240
40 EG5049V 350 1307 KEY 9 pieces dcwhns@123 240
41 EG5049V 407 1012 GAUGE CHARGING AIR PRESSURE 0 TO 1 KG 3 pieces dcwhns@123 240
42 EG5049V 407 1019 FUEL PRESSURE GAUGE 1 pieces dcwhns@123 240
43 EG5049V 4071016 LUB OIL PRESSURE GAUGE 4 pieces dcwhns@123 240
44 EG5049V 430 03 1172 ERMETO BULK HEAD SCREW 4 pieces dcwhns@123 240
45 EG5049V 430 1071 SQUARE GASKET 6 pieces dcwhns@123 240
46 EG5049V 430 F6XR3 8CU COCK R55 F6XR3 8CU 1 pieces dcwhns@123 240
47 EG5049V 517 035 LOCKING RING 5 pieces dcwhns@123 240
48 EG5049V 517035 RING LOCKING 6 pieces dcwhns@123 240
49 EG5049V 520 126 MAGNETIC SHAFT 1 pieces dcwhns@123 240
50 EG5049V MC305ANA3H OVERLOAD RELAY 3POINT8A 6POINT00A 3 pieces dcwhns@123 240
51 EG5049V MMTL180 BEARING SHELL TWO PART COMPLETE 1 set dcwhns@123 240

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

Corrigendum Updates

2 Updates
#1

Update

09-Dec-2025

Extended Deadline

22-Dec-2025, 9:00 pm

Opening Date

22-Dec-2025, 9:30 pm

#2

Update

27-Nov-2025

Extended Deadline

09-Dec-2025, 9:00 pm

Opening Date

09-Dec-2025, 9:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Indian Navy vendor code creation tender 2025?

Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with the bid. Ensure compliance with the Buyer Added Terms and Conditions, and anticipate pre-dispatch inspection either at the seller site or via an external agency. The option clause permits quantity changes up to 25% at contracted rates.

What documents are required for vendor onboarding in this tender?

Submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by your bank. These documents are mandatory for Vendor Code Creation and bid submission, ensuring proper financial and regulatory compliance for government onboarding.

What is the pre-dispatch inspection process for this procurement?

Inspection occurs at the Seller premises or via a Nominated External Inspection Agency. The Buyer bears external testing charges; in-house testing is provided by the Seller at no cost. The Buyer notifies readiness by email and the supplier must accommodate the inspection timeline.

What is the quantity variation allowed under the option clause?

The Purchaser may increase or decrease the quantity by up to 25% of the bid/contracted quantity at the contracted rates. Delivery timelines extend proportionally, with a minimum extension of 30 days; this may apply during currency of the contract.

Are there any standard standards or certifications specified in this tender?

No explicit technical standards or certifications are listed in the available data. The emphasis is on onboarding documentation, inspection procedures, and variation rights rather than product-specific technical specs.

When will delivery timelines be extended under the option clause?

Delivery extension is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is shorter, the extension equals the original period; this can be adjusted up to the original delivery period.

What is the bidder eligibility focus for this Navy procurement?

Eligibility centers on regulatory documentation (PAN, GSTIN), bank-backed EFT Mandate, and compliance with Buyer Added Terms. Experience and turnover specifics are not itemized in the current data; bidders should ensure the capability to meet pre-dispatch inspection and onboarding requirements.

What costs are shared between buyer and seller during inspection?

External inspection/testing charges are borne by the Buyer. The Seller provides necessary in-house testing facilities at no cost. This split ensures objective verification while controlling supplier testing expenses.