GEM

Social Justice & Special Assistance Department Maharashtra Nagpur Procurement: All-in-One PC, Laptops, UPS & MFP ISO 9001 2025

Q: How to bid for IT hardware tender in Nagpur Maharashtra 2025

Bidders should submit GST, PAN, EMD ₹30,000, and three years of experience certificates for similar IT hardware. Include OEM authorizations where required, service center details in Maharashtra, and ISO 9001 compliance evidence. Ensure delivery schedule aligns with contract quantities and option clauses.

Q: What documents are required for Maharashtra IT equipment bid 2025

Submit GST certificate, PAN, financial statements, experience certificates for prior similar orders, EMD ₹30,000, technical bid, OEM authorizations, and proof of functional service center in Maharashtra or a plan with 30-day setup post-award.

Q: What are the technical specifications for All-in-One PC V2 tender

Specifications include factory preloaded OS, RAM and storage capacity, display size, ports, webcam minimums, and enclosure material. Ensure compliance with ISO 9001 quality management and provide backup and warranty terms. Exact RAM/storage figures will be provided in the BOQ.

Q: What is the delivery timeline and option clause for quantity changes

Delivery can be increased or decreased up to **25%** of bid quantity. The extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may be extended to the original period.

Q: What are the service and support requirements in Maharashtra

Bidder must have a functional Service Centre in Maharashtra or establish one within 30 days of award. A toll-free support number and an escalation matrix must be provided for timely fault resolution and maintenance.

Q: What are the EMD and performance criteria for this procurement

EMD is ₹30,000; performance must reflect prior supply/installation of similar IT hardware in the last three financial years, with satisfactory performance certificates. Include ISO 9001 alignment and OEM authorizations where applicable.

Q: What warranty terms are expected for the printers and UPS

On-site warranty is required, with the possibility of extended warranty. The vendor should define response times, repair SLAs, and coverage for parts; ensure compatibility with state requirements and service center availability.

Q: How to verify ISO 9001 compliance for bidders in this tender

Provide ISO 9001 certificates (quality management) with scope relevant to IT hardware supply and service. Include certificate issuing body, validity period, and traceable link to your organization’s QMS processes for procurement of AIO PCs, laptops, UPS, and MFPs.

Bid Publish Date

09-Jun-2026, 4:35 pm

Bid End Date

19-Jun-2026, 5:00 pm

EMD

₹30,000

Value

₹10,00,000

Location

NAGPUR , MAHARASHTRA

WhatsApp Generate Docs

Progress

Issue09-Jun-2026, 4:35 pm

AwardPending

Explore all 4 tabs to view complete tender details

Quantity

Key Highlights

• Service centre requirement within the state of delivery with 30-day establishment window
• Dedicated toll-free service line and defined escalation matrix for hardware support
• 25% quantity increase/decrease option during contract along with extended delivery period formula
• ISO 9001: quality management standard cited; OEM authorizations may be required
• On-site warranty option plus extended warranty considerations
• Prerequisite experience: prior supply/installation of similar IT hardware with performance certificates
• EMD ₹30,000; estimated contract value ₹10,00,000; Nagpur, Maharashtra

Categories 6

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

Organization: Social Justice And Special Assistance Department, Maharashtra, procuring IT hardware in Nagpur, Maharashtra 440001. The scope includes All-in-One PC (V2), Entry and Mid Level Laptop - Notebook (Q2), Line Interactive UPS with AVR (V2), and A4/Legal Size Multifunction Printer (MFP, Q2). Estimated value is ₹10,00,000 with an EMD of ₹30,000. Bidder scope covers hardware supply, basic installation, and on-site warranty considerations. A 25% quantity option can be exercised by the Purchaser, extending delivery periods accordingly. The tender emphasizes service capability and supplier presence in-state.
Key differentiator: Multiple product categories under one contract, with option clause enabling quantity variation and extended delivery time per negotiated rates and formulas. Emphasis on standard compliance and post-sale service readiness.
Unique aspects: Mandatory service centers in the consignee state, toll-free service support, and escalation matrix for service issues. ISO 9001: quality management awareness is noted; OEM engagement and performance documentation are required.

Technical Specifications & Requirements

Product names include: All-in-One PC (V2), Notebook Laptop (Entry/Mid), Line Interactive UPS with AVR (V2), A4 and Legal Size MFP.
Minimum expectations cover: factory preloaded OS, RAM and storage specifics, display size and webcam requirements, connectivity, ports, and UPS technical ratings. The scope references ISO/IEC performance considerations for printers (ISO 24734) and general device reliability.
Standards to note: ISO 9001 (quality management). Printing performance and scanning features imply adherence to standard MFP capabilities, auto duplexing, scanner area, and document handling. Warranty expectations include on-site options and extended coverage.
Delivery/integration: procurement requires local service support readiness, installation coordination, and evidence of functional service centers within 30 days of award if not present.
EMD and performance documentation are part of the technical bid package; OEM authorizations may be required for certain items.

Terms, Conditions & Eligibility

EMD: ₹30,000; payment terms and submission per tender guidelines.
Delivery: Quantity adjustments up to 25% of bid quantity; delivery timelines aligned with contract delivery orders and extended periods if option exercised.
Experience: Bidders must show prior execution of similar IT hardware projects in the preceding three financial years with performance certificates.
Service: Functional Service Centre in the State of each consignee location; toll-free service support and escalation matrix must be provided.
Documentation: GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations where applicable, and technical bid documents as per ATC.
Warranty: On-site warranty plus potential extended warranty; penalties for non-compliance may apply per buyer terms.

Key Specifications

All-in-One PC (V2): factory preloaded OS, [RAM], [storage], display size, ports, webcam, and enclosure material
Entry/Mid Level Notebook: processor details, RAM, storage, display size, keyboard/mouse connectivity, OS, and battery specification
Line Interactive UPS with AVR (V2): UPS rating, inverter technology, efficiency %, input/output voltage range, backup time
A4/Legal Size MFP: printing speed per ISO 24734 (A4), duplex capability, scanning area, document feeder, paper trays, connectivity
Minimum on-site warranty and potential extended warranty terms; service center presence in state

Terms & Conditions

EMD ₹30,000 and bid submission in accordance with buyer terms
Quantity variation up to 25% with extended delivery time formula
Mandatory in-state service centers and toll-free support with escalation matrix

Important Clauses

Payment Terms

Payment processed per contract terms; EMD submitted with bid; confirm invoicing milestones linked to delivery/installation

Delivery Schedule

Delivery period starts after last delivery order; option clause may extend, minimum 30 days

Penalties/Liquidated Damages

Penalties applicable for late delivery or non-compliance per buyer terms; LD percentages not stated here

Bidder Eligibility

Not under liquidation or bankruptcy; acceptable financial stability
Proven experience in supplying similar IT hardware
Presence of in-state service capability or commitment to establish

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

All in One PC (V2) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

SOCIAL JUSTICE AND SPECIAL ASSISTANCE DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

GeM-Bidding-9443855.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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All in One PC (V2),Line Interactive UPS with AVR (V2),A4 and Legal Size Multifunction Printer (MFP)

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GEM

Central Board Of Excise And Customs All-in-One PC MFP UPS Tender Allahabad Uttar Pradesh 2026 ISO Standards

Central Board Of Excise And Customs (cbec)

ALLAHABAD, UTTAR PRADESH

Posted: 14 May 2026

Closed: 25 May 2026

GEM

Technical Specifications 4 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wired, Wireless Or higher
Input Devices	Keyboard Connectivity	Wired, Wireless Or higher
Input Devices	Type of Keyboard	Standard, Bilingual Or higher
Graphics	Graphics Type	Integrated
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Professional
Memory	Type of RAM	DDR5 Or higher
Memory	RAM Size (GB)	8
Storage	Type of Storage Installed with the System	NVMe SSD
Storage	Storage Capacity (in GB)	512
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Display	Panel Technology	In Plane Switching (IPS) Or higher
Ports	Number of Ports	1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic	Stand	Standard

Item #2 Details

View Catalog

Category	Specification	Requirement
Processor	Laptop Type	Mid Level
Processor	Processor Number	AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System	Operating System (Factory Pre-Loaded)	Window 11 Professional
Memory	RAM Size (GB)	16.0 Or higher
Memory	Total Numbers of DIMM Slots Available	2 Or higher
Memory	Number of DIMM Slots populated	1
Memory	RAM Expandability up to	16.0 Or higher
Display	Display Size (in cm) - Diagonal	38.1 to 40.63 (15 In to 15.99 In)
Display	Display Resolution (Pixels)	FHD- 1920x1080 Or higher
Display	Minimum Resolution of Webcam	HD-720p
Storage	Capacity of Storage Drive (in GB)	512, 1024, 2048 Or higher

Item #3 Details

View Catalog

Category	Specification	Requirement
GENERIC	UPS Rating (in KVA)	1.0, 1.5, 2.0, 3 Or higher
GENERIC	Inverter Technology	MOSFET-PWM
GENERIC	Inverter Efficiency (in %)	70% or better Or higher
GENERIC	Minimum Guaranteed Battery Backup Time (in Minutes) at Full Load	15, 30, 60, 90, 120, 180, 240 Or higher
Battery/Backup Bank	Battery Location	Inside the Enclosure of UPS
CONSTRUCTION	Enclosure Material	ABS
CONSTRUCTION	Degree of Protection (Ingress Protection)	IP21, IP 20 Or higher
FEATURES	Rated Output (in volt) with Total Harmonic Distortion (in %)	Single Phase Sinewave 230v AC 50Hz with Total Harmonic Distortion as <3% Or higher
FEATURES	Input Voltage Range (in volt)	Single Phase AC (160-280V)

Item #4 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	No
General Product Information	Operating System Compatibility	Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning Capabilities	Maximum Scan Area (Platen/ADF)	A4 and Legal Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Document and Paper Handling	Bypass Tray Facility	Yes Or higher
Document and Paper Handling	Bypass Tray Capacity at 75 GSM	1 to 49, 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability	Duty Cycle (Number of Prints/Month)	30,000 to 49,999, 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

🤖 AI-Powered Bidder Prediction

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar IT hardware projects (last 3 financial years)

Financial statements (audited, if available)

EMD deposit proof (₹30,000)

Technical bid documents and compliance certificates

OEM authorizations (where applicable) and warranty/support documentation

Proof of functional Service Centre in Maharashtra (or plan to establish within 30 days)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for IT hardware tender in Nagpur Maharashtra 2025

Bidders should submit GST, PAN, EMD ₹30,000, and three years of experience certificates for similar IT hardware. Include OEM authorizations where required, service center details in Maharashtra, and ISO 9001 compliance evidence. Ensure delivery schedule aligns with contract quantities and option clauses.

What documents are required for Maharashtra IT equipment bid 2025

Submit GST certificate, PAN, financial statements, experience certificates for prior similar orders, EMD ₹30,000, technical bid, OEM authorizations, and proof of functional service center in Maharashtra or a plan with 30-day setup post-award.

What are the technical specifications for All-in-One PC V2 tender

Specifications include factory preloaded OS, RAM and storage capacity, display size, ports, webcam minimums, and enclosure material. Ensure compliance with ISO 9001 quality management and provide backup and warranty terms. Exact RAM/storage figures will be provided in the BOQ.

What is the delivery timeline and option clause for quantity changes

Delivery can be increased or decreased up to 25% of bid quantity. The extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may be extended to the original period.

What are the service and support requirements in Maharashtra

Bidder must have a functional Service Centre in Maharashtra or establish one within 30 days of award. A toll-free support number and an escalation matrix must be provided for timely fault resolution and maintenance.

What are the EMD and performance criteria for this procurement

EMD is ₹30,000; performance must reflect prior supply/installation of similar IT hardware in the last three financial years, with satisfactory performance certificates. Include ISO 9001 alignment and OEM authorizations where applicable.

What warranty terms are expected for the printers and UPS

On-site warranty is required, with the possibility of extended warranty. The vendor should define response times, repair SLAs, and coverage for parts; ensure compatibility with state requirements and service center availability.

How to verify ISO 9001 compliance for bidders in this tender

Provide ISO 9001 certificates (quality management) with scope relevant to IT hardware supply and service. Include certificate issuing body, validity period, and traceable link to your organization’s QMS processes for procurement of AIO PCs, laptops, UPS, and MFPs.

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Office Of District Magistrate Tehri

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Documents 7

GeM-Bidding-9443855.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Social Justice & Special Assistance Department Maharashtra Nagpur Procurement: All-in-One PC, Laptops, UPS & MFP ISO 9001 2025

Key Highlights

Categories 6

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 7

GeM-Bidding-9443855.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

All in One PC (V2),Line Interactive UPS with AVR (V2),A4 and Legal Size Multifunction Printer (MFP)

All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

Central Board Of Excise And Customs All-in-One PC MFP UPS Tender Allahabad Uttar Pradesh 2026 ISO Standards

Technical Specifications 4 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

🤖 AI-Powered Bidder Prediction

Required Documents

Frequently Asked Questions

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All in One PC (V2),Line Interactive UPS with AVR (V2),A4 and Legal Size Multifunction Printer (MFP)

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Unlock Tender Documents

Documents 7

GeM-Bidding-9443855.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-9443855.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document