Indian Army Department Of Military Affairs Office Supplies Tender 2026 - 25% Quantity Variation, 30 Day Delivery, Office Stationery Standards

Tender Overview

The Indian Army and its Department Of Military Affairs issue a tender for a broad range of office supplies including FILE COVERS, BLUE/BLACK/RED pens, registers, staplers, tapes, paper products, CD mailers, bar code scanners, drawing sheets, and related accessories. The project has an estimated value of ₹200,000 and requires supply of a diverse catalog as listed in the tender terms. A key differentiator is the extensive, category-spanning procurement scope, with items spanning basic stationery to printing and presentation aids, suitable for military office environments. The directive notes a flexible quantity clause (up to 25% variation during contract execution) and extended delivery timelines under option scenarios. Geographic delivery considerations focus on consignees under the Army’s purview, with delivery timelines anchored to order schedules. The tender emphasizes advance sample approval and post-award conformity to approved specifications, and requires a functional service network where on-site or carry-in warranty applies depending on item type. This is a high-volume, multi-item supply contract with standard government procurement governance and sample-based validation. The opportunity targets suppliers of office stationery with robust supply capabilities and the capacity for rapid scale-up if order quantities fluctuate within the permitted band.

Technical Specifications & Requirements

• Product categories include: FILE COVERS, BLUE/BLACK/RED PENS, REGISTERS (100/200/300 PAGES), STAPLER PINS, GLUE STICKS, TAPES (CELLO and TRANSPARENT), PAPER CLIPS, HIGHLIGHTERS, BINDERS, GUM BOTTLE, PAPER CUTTER, STEEL SCALE (12 INCH), FILE BINDER (TWO FLAP), SPIRAL BINDING SHEETS (A4/LEGAL), DRAWING SHEETS (PINK/BLUE/YELLOW), ENVELOPES (A4/SMALL ORANGE), CD MAILER, TALC SHEET, PERMANENT MARK, MILAGE CARD, THERMAL PRINTER RP3200, BAR CODE SCANNER, LAPTOP STAND.
• Estimated value: ₹200,000 for combined supply.
• Delivery approach: option for 25% quantity variation; delivery period adjustments based on formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; may extend up to the original delivery period during option execution.
• Quality controls: advance sample submission within 5 days; supplier must supply samples free of cost for tests; modifications communicated within 5 days; bulk supply to conform to approved sample; on delay, delivery period may be reset. Service centre obligations apply for carry-in warranty where applicable.

Terms, Conditions & Eligibility

• EMD/guarantees: Not specified in the data; bidders should prepare standard security/EMD as per buyer terms.
• Delivery & extension: extended delivery time governed by the option clause; minimum 30 days; delivery starts after last original delivery order date.
• Service & support: bidder must have or establish a Functional Service Centre in the state of each consignee location within 30 days of award; payment contingent on submission of proof.
• Sample clause: 01 sample required within 5 days of award; approval or modification list within 5 days; bulk supply to follow approved sample; failure to approve could lead to contract termination or re-sampling.
• Documentation: standard bid documents to include GST, PAN, experience certificates, financials, and evidence of OEM authorizations where applicable; detailed terms to govern contractor obligations.