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Indian Army Vehicle Repair & Servicing Tender Karu/Kiari Leh 860 EWS On-Site Maintenance 2026

Bid Publish Date

25-Feb-2026, 2:20 pm

Bid End Date

07-Mar-2026, 3:00 pm

Progress

Issue25-Feb-2026, 2:20 pm
AwardPending
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Quantity

7

Bid Type

Two Packet Bid

Categories 3

SERVICES MACHINE JETTING MACHINE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for Custom Bid for Services focused on repair, maintenance, servicing and overhauling of unsv parts for multiple vehicles (Bajaj Platina, Mahindra Scorpio Platina, Maruti Dezire, Eicher Hydra) and a sewage jetting machine. Work is to be carried out on-site at GE 860 EWS, Karu, with some items at Kiari. Key bidders must demonstrate high-altitude delivery capability (Leh & Ladakh) and provide OEM authorization. The clause includes a 25% quantity/duration adjustment window and on-site/near-site delivery arrangements. OEM and service delivery must align with project site logistics.

Technical Specifications & Requirements

  • On-site repair, maintenance and servicing at GE 860 EWS locations (Karu and Kiari, Leh region) with in-situ overhauls where applicable.
  • Vehicles listed include: Bajaj Platina (Nos. 23A 007603K, 007604K, 007605Y), Mahindra Scorpio Platina (25B 143652Y), a Sewage Cum Jetting Machine, Eicher Hydra (20B 133401W) and Maruti Dezire (24D 213912Y).
  • Bidders must upload: 3-year experience at high-altitude deployments, BOQ compliance with seal, annual turnover (overall and OEM), OEM Authorization Certificate, and confirm non-blacklisted status.
  • Delivery terms specify collection at department premises and on-site repair at Karu/Kiari with department-assisted logistics; all spares to be supplied by the firm with repair cost-inclusive pricing.
  • Compliance with GeM sanction order and CRAC for timely delivery to Leh & Ladakh; special attention to high-altitude engineering capabilities.

Terms, Conditions & Eligibility

  • EMD: Not specified; bidders must verify bid document requirements (certificates and documents) and ensure upload of all requested compliance certificates.
  • Experience: Upload 3-year delivery experience in Leh & Ladakh (high-altitude area).
  • Documentation: Provide BOQ compliance, annual turnover figures (both company and OEM), OEM Authorization Certificate, police verification, CID clearance, and GeM sanction orders.
  • Delivery: Completion within stipulated time, with on-site/off-site logistics arranged by the bidder; 25% quantity/duration variation allowed pre-issuance and post-contract within 25%.
  • Compliance: Bidder must not be blacklisted; service liability terms apply, with project-specific installation at Karu/Kiari garrison sites.

Key Specifications

    • On-site repair and servicing at GE 860 EWS locations in Karu and Kiari (Leh) for listed vehicles and equipment
    • Vehicles and equipment: Bajaj Platina (23A 007603K, 23A 007604K, 23A 007605Y), Mahindra Scorpio Platina (25B 143652Y), Sewage cum jetting machine, Maruti Dezire (24D 213912Y), Eicher Hydra (20B 133401W)
    • Experience requirement: minimum 3 years of delivery experience in high-altitude regions (Leh & Ladakh)
    • Documentation: OEM Authorization Certificate, annual turnover (overall and OEM), BOQ compliance with office seal, Police and CID clearances, GeM sanction order with CRAC
    • Logistics & delivery: equipment collected/delivered as per conditions 11-14; on-site repair with cost of spares included in contractor pricing
    • Special clauses: 25% quantity/duration adjustment allowed; high-altitude delivery commitments and timely completion

Terms & Conditions

  • Key Term 1: On-site repairs at Karu and Kiari (Leh) with potential in-situ overhauls

  • Key Term 2: 3-year high-altitude delivery experience and OEM authorization required

  • Key Term 3: 25% scope variation allowed; mandatory GeM sanction and CRAC compliance

Important Clauses

Payment Terms

Not explicitly stated in tender data; ensure submission of BOQ with seal and compliant invoices per site delivery and installation terms

Delivery Schedule

Service completed within stipulated time; on-site repair at Karu/Kiari with department-assisted logistics; equipment collected and delivered as per conditions 11-14

Penalties/Liquidated Damages

Not explicitly defined; expect standard government contract penalties for delayed delivery and non-compliance per T&Cs

Bidder Eligibility

  • 3 years of prior high-altitude deployment experience (Leh/Ladakh)

  • OEM Authorization Certificate and OEM turnover data for last 3 years

  • Not blacklisted; Police Verification and CID Clearance from home district

  • BOQ compliance with signature and office seal; GeM sanction order with CRAC for Leh/Ladakh deliveries

Documents 6

GeM-Bidding-9034174.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC)

4

OEM Authorization Certificate

5

OEM Annual Turnover

6

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for the Indian Army vehicle repair tender in Karu Leh 2026

Bidders must submit 3-year high-altitude delivery experience, OEM authorization, and annual turnover data for both company and OEM. Include Police CID clearances, BOQ compliance with seal, and GeM sanction orders. Ensure on-site repair capability at Karu/Kiari and provide spare part pricing inclusive in the BOQ.

What documents are required for the vehicle repair tender in Leh Ladakh

Required documents include OEM Authorization Certificate, 3-year turnover details (company and OEM), Police and CID clearances, GeM sanction order with CRAC, BOQ compliance with seal, and evidence of previous on-site repair deliveries to Leh/Ladakh.

What are the technical requirements for high-altitude vehicle maintenance

Technical requirements expect on-site repair capability at Karu/Kiari with spare parts supplied by the contractor; ensure capability to perform repairs and overhauls with equipment collection and installation at designated garrisons, and adherence to CRAC GeM orders for Leh deliveries.

What is the expected delivery timeline for on-site repairs at Karu Kiari

Bids must commit to completion within the stipulated time frame; on-site work at Karu and Kiari may involve department-assisted logistics, with equipment return to department premises post-repair at contractor’s cost.

How to verify OEM authorization and annual turnover for this tender

Submit an OEM Authorization Certificate showing authorized service capabilities and provide three-year turnover figures for both the bidder and the OEM; ensure consistency with audited financial statements and official certifications.

What are the BOQ submission requirements for this Indian Army repair bid

Provide a BOQ with itemized repairs and spares, complete with signatures and office seal; ensure quantities align to listed vehicles and equipment; include pricing that covers on-site labor and spare parts.

What are the penalties or variation terms in this Karu Leh repair contract

There is a 25% flexibility for quantity or duration changes at contract issue; post-issuance, variation remains capped at 25%. Ensure bids reflect this tolerance and include corresponding pricing adjustments.

What certifications are mandatory for submission to the Leh high-altitude repair contract

Mandatory certifications include OEM Authorization, Police Verification, CID Clearance, BOQ compliance with seal, and GeM sanction order with CRAC; non-submission risks bid rejection.

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