Digest of Service Folder,Digest of Service Pages Printing,Order Book Register,Red Cheque Book,Dak F
Mod Sectt Establishment
POONCH, JAMMU & KASHMIR
Posted:
9 September 2025
Closed:
20 September 2025
GEM
GEM
Hqids Department Of Military Affairs Tender Darjeeling West Bengal - Inauguration Stone, Steel Frame, Registers, Epson Printer Repair 2026
Bid Publish Date
30-May-2026, 1:38 pm
Bid End Date
10-Jun-2026, 10:00 am
Location
Progress
Issue30-May-2026, 1:38 pm
AwardPending
Quantity
7
Category
Inauguration Stone
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Organization: Hqids (Department Of Military Affairs) seeking procurement across six product/service categories in Darjeeling, West Bengal 734001. Items include Inauguration Stone, Calender Steel Frame, Printed Fund Register, Digest of Service Folder, Epson Printer Repair, and AC Repair. Demonstration of items is mandatory and installation must be performed by the seller. The tender incorporates an option clause allowing up to 25% quantity variation at contracted rates and a delivery timeline linked to the original delivery order, with extended time calculated as (additional quantity ÷ original quantity) × original delivery period (minimum 30 days). Targeted bidders should prepare for potential scope expansion during contract execution.
Technical Specifications & Requirements
- Demonstration of items is mandatory to validate functionality and conformity.
- Installation to be carried out by the seller, ensuring on-site setup and commissioning.
- Quantity variation: Purchaser may increase or decrease up to 25% of bid/contract quantity at placement and during currency.
- Delivery timeline: Comences from the last date of original delivery order; extended time follows the option clause with a minimum of 30 days.
- BOQ details: 6 total items exist in the schedule, though item-specific quantities are not disclosed in the provided data.
- No explicit technical standards or product specifications are stated beyond these terms, indicating a need for bidders to offer compliant, install-ready solutions.
Terms, Conditions & Eligibility
- Option Clause: Up to 25% quantity variation at contracted rates during and after contract award.
- Delivery extension logic: Additional time formula defined; minimum extension of 30 days when applicable.
- Demonstration requirement: Mandatory, prior to award or during bid submission per ATC.
- Installation responsibility: Vendor must perform on-site installation and commissioning.
- Additional terms are embedded in buyer-specified conditions; bidders must adhere to all provided ATC clauses and demonstrate capability to scale to potential quantity changes.
Key Specifications
-
Product/service names: Inauguration Stone; Calender Steel Frame; Printed Fund Register; Digest of Service Folder; Epson Printer Repair; AC Repair
-
Quantities: Not disclosed in BOQ; total items: 6
-
EMD/Estimated value: Not specified in provided data
-
Category/type: Government procurement across miscellaneous support items
-
Delivery: Likely per clause in terms; extension up to 30 days minimum
-
Experience: Demonstration and installation obligations indicate technical capability
-
Quality/Compliance: No explicit standards cited; bids must demonstrate installation readiness
Terms & Conditions
-
Option clause allows ±25% quantity variation at contracted rates
-
Demonstration of items is mandatory prior to confirmation
-
Installation must be performed by the seller; on-site commissioning required
Important Clauses
Payment Terms
Not specified in data; bidders should await further terms in ATC and contract.
Delivery Schedule
Delivery period begins from last date of original delivery order; extended time computed as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not explicit in provided terms; standard procurement practice may apply LDs per contract.
Bidder Eligibility
-
Demonstrated ability to perform on-site installation for multi-item orders
-
Capability to handle up to 25% quantity variation at contracted rates
-
Compliance with standard bidding documents and ATCs issued by Buyer
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Inauguration Stone , Calender Steel Frame , Printed Fund Register , Digest of Service Folder , Epson Printer Repair , AC Repair
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9399142.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Inauguration Stone
Inauguration Stone
1 pieces
Delivery: 30 days
#2
Calender Steel Frame
Calender Steel Frame
1 pieces
Delivery: 30 days
#3
Printed Fund Register
Printed Fund Register
1 pieces
Delivery: 30 days
#4
Digest of Service Folder
Digest of Service Folder
1 pieces
Delivery: 30 days
#5
Epson Printer Repair
Epson Printer Repair
1 pieces
Delivery: 30 days
#6
AC Repair
AC Repair
2 pieces
Delivery: 30 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Inauguration Stone | Inauguration Stone | 1 | pieces | buyerweu24 | 30 | |
| 2 | Calender Steel Frame | Calender Steel Frame | 1 | pieces | buyerweu24 | 30 | |
| 3 | Printed Fund Register | Printed Fund Register | 1 | pieces | buyerweu24 | 30 | |
| 4 | Digest of Service Folder | Digest of Service Folder | 1 | pieces | buyerweu24 | 30 | |
| 5 | Epson Printer Repair | Epson Printer Repair | 1 | pieces | buyerweu24 | 30 | |
| 6 | AC Repair | AC Repair | 2 | pieces | buyerweu24 | 30 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar procurements
4
Financial statements (last 2-3 years)
5
EMD/Security deposit documentation (as applicable by terms)
6
Technical bid documents demonstrating compliance
7
OEM authorizations or dealership certificates (if required by items)
8
Any product demos or installation plans
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the Darjeeling procurement in Department Of Military Affairs?
Bidders should submit the required documents (GST, PAN, experience, financials) and demonstrate capability for on-site installation. The tender permits up to 25% quantity variation; ensure your bid includes scalable quantities, a robust installation plan, and a demonstration schedule to meet the mandatory demo requirement.
What documents are required for the Hqids tender in West Bengal 2026?
Submit GST certificate, PAN card, experience certificates for similar work, financial statements, EMD documentation, technical bid, and OEM authorizations if applicable. Include installation plans and demonstration arrangements to satisfy mandatory demo terms.
What are the installation requirements for the six items in this tender?
Vendor must perform on-site installation and commissioning for all six items. Demonstrations are mandatory, and the installation should align with the original delivery order timelines, with readiness to address quantity variations up to 25%.
When can quantity be increased under the option clause for this tender?
Quantity may be increased up to 25% of the bid quantity at the time of contract placement and during the currency of the contract at contracted rates, with delivery extensions calculated per the prescribed formula, minimum 30 days.
What is the delivery timeline and extension rule for this procurement?
Delivery starts from the last date of the original delivery order. If extended, the additional time equals (additional quantity ÷ original quantity) × original delivery period, subject to a minimum of 30 days.
Which items are included in the tender and what standards apply?
Items include Inauguration Stone, Calender Steel Frame, Printed Fund Register, Digest of Service Folder, Epson Printer Repair, and AC Repair. No explicit technical standards are listed; emphasis is on demonstration and installation readiness by the seller.
How to prepare for the mandatory demonstration in this tender?
Plan a formal demonstration schedule showing functional readiness for all six items, with on-site setup readiness and documentation to prove conformity, ensuring alignment with any ATC instructions and supplier capability.
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Documents 4
GeM-Bidding-9399142.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS