East Central Railway ISI Marked Industrial Safety Helmet (V3) Tender BeGusarai Bihar 2026
Progress
Key Highlights
- • OEM-only bids or bids from authorized dealers with valid OEM tender authorization
- • ISI marked safety helmet compliant with IS 2925 (Q2) for V3 category
- • Quantity variation allowed up to 25% during contract at contracted rates
- • Delivery period adjusted based on quantity increase with minimum 30 days
- • Post-receipt inspection at consignee site; pre-dispatch inspection per ATC (if applicable)
- • Experience criteria can be fulfilled via bulk-order performance proof or alternate acceptance documentation
- • Mandatory submission of certificates/documents specified in bid document and ATC
Tender Overview
The East Central Railway, under Indian Railways, invites bids for the supply of Industrial Safety Helmet (V3), ISI marked to IS 2925 (Q2), for delivery in Begusarai, Bihar. Scope is limited to the supply of goods with an option to increase quantity up to 25% of the bid quantity and extended delivery time proportional to additional quantity, subject to a minimum of 30 days. OEMs or their authorized dealers must participate, with mandatory tender-specific authorization. The tender emphasizes pre- or post-dispatch inspection arrangements via a designated consignee, and requires stringent documentation to avoid rejection. A key differentiator is the requirement for OEM authorization letters and experience proof aligning with railway procurement norms.
Technical Specifications & Requirements
- Product: ISI marked Industrial Safety Helmet (V3), IS 2925 (Q2) compliant, supplied as a standalone item.
- Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection is optional depending on ATC.
- Compliance: Bids from OEMs or their authorized dealers only; authorization must be attached; non-compliance leads to rejection.
- Experience criteria: Either bulk-order performance proof or alternative proof through consignee acceptance documents; submission of receipt notes or inspection certificates with self-declaration if necessary.
- Delivery: Quantity expansion enabled at contract rate with delivery time adjusted per formula; minimum 30 days extension when increasing quantity.
Terms, Conditions & Eligibility
- EMD/Payment: Not specified in available data; bidders must submit typical bid security as per ATC.
- Quantity: Up to 25% quantity variation during contract; delivery starts from last date of original delivery order.
- Eligibility: OEM/authorized dealer with tender-specific authorization; experience proof acceptable via bulk-order performance or equivalent documentation.
- Documentation: Upload required certificates/documents per bid document and ATC; non-submission risks rejection.
- Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not universally applicable.
- Penalties/Clauses: Options to adjust quantity and delivery time as above; compliance with all buyer-added ATC terms is mandatory.
Key Specifications
-
Product: ISI marked Industrial Safety Helmet (V3)
-
Standard: IS 2925 (Q2) certified
-
Manufacturer type: OEM or authorized dealer
-
Delivery terms: Quantity variation up to 25% at contracted rates
-
Inspection: Post-receipt inspection at consignee; pre-dispatch inspection per ATC
-
Documentation: Tender-specific authorization and experience proofs required
Terms & Conditions
-
OEM authorization required; bids from authorized dealers only
-
25% quantity variation allowed during and after order placement
-
Delivery timeline linked to original delivery period with minimum 30 days
-
Post-receipt inspection by consignee; pre-dispatch inspection per ATC
-
Experience proof via bulk-order performance or alternate acceptance documentation
Important Clauses
Payment Terms
Not specified in data; bidders should refer to ATC for payment terms and bid security.
Delivery Schedule
Delivery quantity can be increased by up to 25% at contracted rates; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; applicable LDs to be as per tender ATC terms.
Bidder Eligibility
-
Bidder must be OEM or authorized dealer with valid tender-specific authorization
-
Demonstrate experience via bulk-order performance on a single purchase order with 20% tender quantity fulfillment in three preceding financial years or provide alternate acceptance documentation
-
Compliance with IS 2925 (Q2) and ISI markings for V3 helmets
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Submit all certificates/documents as per bid document and ATC
Tender Data
Bid Details
Quantity
300
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Industrial Safety Helmet (V3) ISI marked to IS 2925 (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Begusarai
Delivery Pincodes
851126
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajnish Kumar | 851126,O/o- DY.Chief Material Manager, General Stores Depot, East Central Railway, Garahara, Barauni (Bihar) | Begusarai | Bihar | 851126 | 300 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10038463.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
OEM authorization letter or tender-specific authorization from OEM
Proof of bulk-order performance (if claiming experience under bulk-order clause)
Receipt notes/Acceptance proof or Inspection Certificate (as applicable)
GST registration certificate, PAN card
Financial statements as required by bidding documents
Technical bid documents and any ISI/ISO certificates if applicable
Any other certificates sought in Bid Document/ATC
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for ISI marked Industrial Safety Helmet in Begusarai?
Bidders must be OEMs or authorized dealers with tender authorization letters. Submit ISI 2925 (Q2) compliant V3 helmets, complete documentation per ATC, and provide experience proof via bulk-order performance or equivalent acceptance records. Ensure delivery terms allow up to 25% quantity variation and adhere to consignee post-delivery inspection.
What documents are required for safety helmet tender in Bihar?
Submit OEM authorization, GST certificate, PAN card, financial statements, technical bid, ISI certificates if available, and experience documents (bulk-order proof or consignee acceptance notes). Include bid security as per ATC and all certificates requested in the bid document.
What are the delivery terms for helmet procurement with 25% variation?
Delivery can be increased by up to 25% of order quantity at contracted rates. The extended delivery period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days, subject to contract terms.
What standards must the helmet meet for this Railways tender?
Helmets must be ISI marked and conform to IS 2925 (Q2) for V3 category, ensuring Railway safety compliance. OEM or authorized dealer bids must cite these standards and attach relevant ISI certifications to bid submission.
Who can inspect the delivered helmets in this tender?
Post-receipt inspection is conducted at the consignee site by the nominated inspection agency. Pre-dispatch inspection may be applicable if specified in ATC; bidders must be prepared for on-site verification and acceptance checks.
What is the experience proof required for eligibility?
Experience proof can be bulk-order performance showing at least 20% of tender quantity fulfilled on a single PO with Zonal Railways/PU/CORE in the three preceding financial years and current year to date; alternative acceptance documentation is permissible with self-declaration.
What is the impact of OEM authorization on bidding?
Only OEMs or their authorized dealers may bid; lack of tender-specific authorization leads to rejection. Ensure submission of valid authorization certificates along with bid documents to meet eligibility criteria.
What are the key delivery and inspection terms bidders should plan for?
Plan for post-receipt inspection at the consignee and potential pre-dispatch checks per ATC. Maintain readiness for inspection certificates or acceptance notes, and ensure delivery timelines accommodate potential 30-day minimum extensions for increased quantities.