Indian Army Audio Equipment Tender Darjeeling West Bengal 2026 - 15in/18in PA Speakers, UHF Mic System, 35mm Stands & more
Bid Publish Date
14-Aug-2026, 9:27 am
Bid End Date
24-Aug-2026, 10:00 am
Location
Progress
Key Highlights
- • Unique combination of audio hardware including 15" and 18" PA components with built-in amplifiers
- • Option clause enabling up to 25% quantity variation during contract and currency with minimum 30 days extra delivery time
- • Mandatory functional Service Centres in each consignee state; 30-day establishment window if absent
- • Dedicated toll-free service support and escalation matrix required
- • Material Test Certificate mandatory; Buyer’s Lab acceptance governs final quality
- • IS/industry compliance not explicitly stated; certificates must be uploaded per ATC
- • Delivery and performance terms hinge on lab-based acceptance rather than vendor claims
Tender Overview
Organization: Indian Army (Department Of Military Affairs) in Darjeeling, West Bengal 734001 seeks procurement of professional audio hardware, including 15 Inch Active PA Speaker Full Range High Power Built-in Amplifier, 18 Inch Active PA Subwoofer High Power Built-in Amplifier, Professional Balanced XLR Audio Cable Heavy Duty Shielded 10 Metre, Heavy Duty Adjustable Tripod Speaker Stand 35 mm Mount 40 kg Capacity, and Professional UHF Digital Wireless Handheld Microphone System with Receiver. Estimated volume is not disclosed, delivery timelines are defined by extendable option clauses, with 25% quantity variation permissible. The award involves supply and potentially on-site service considerations, subject to vendor compliance with AtC and lab tests. A unique differentiator is the requirement for a robust service network and a material test certificate to accompany delivery. The tender emphasizes strict adherence to certificate uploads and post-award service commitments, including dedicated support channels.
Technical Specifications & Requirements
- Bag-of-items includes: 15" PA speaker, 18" subwoofer, 10 m XLR cable, 35 mm mount stands, UHF wireless mic system with receiver.
- Delivery/print: Option clause allows up to 25% quantity variation during contract, with delivery period adjustments based on the calculation (in days) and a minimum of 30 days.
- Service & Support: Functional service centers in the state of each consignee location; on-site warranty possible; 30 days establishment window post-award if not existing.
- Documentation: Material Test Certificate to accompany supply; dedicated toll-free support and escalation matrix required.
- Compliance: Upload of all certificates is mandatory; non-compliance leads to rejection.
- Quality: Goods will be tested by Buyer’s Lab; lab results are the sole acceptance criterion.
Terms, Conditions & Eligibility
- EMD: Not disclosed in available data; bidders must observe standard EMD requirements per ATC.
- Delivery: Delivery period begins after contract date with option-based extension calculations; minimum 30 days for extended delivery if option exercised.
- Payment Terms: Not specified in available data; bidders should expect standard government terms per DAC/ATC.
- Warranty/Support: Carry-in warranty with service center in state; on-site warranty possible; dedicated support channels mandatory.
- Documentation: GST, PAN, Experience certificates, Financial statements, EMD documents; OEM authorizations and technical compliance certificates as required.
- Quality Assurance: Material Test Certificate to be submitted; Buyer’s Lab determines acceptance.
Key Specifications
-
Product names: 15 Inch Active PA Speaker with built-in amplifier; 18 Inch Active PA Subwoofer with built-in amplifier
-
Accessories: Heavy-duty shielded 10 metre XLR cables; 35 mm mount tripod stands with 40 kg capacity
-
Communication: Professional UHF Digital Wireless Handheld Microphone System with Receiver
-
Testing/Quality: Material Test Certificate required; Buyer’s Lab to determine acceptance
-
Warranty/Service: Service centres in state; dedicated toll-free support; escalation matrix
Terms & Conditions
-
Option clause allow 25% quantity variation during contract and currency with adjusted delivery timelines
-
Mandatory Material Test Certificate and Buyer’s Lab acceptance govern quality
-
Functional Service Centres required in each consignee state with 30-day setup window
Important Clauses
Payment Terms
Payment terms not specified in available data; bidders should anticipate government-standard terms per ATC after delivery acceptance
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time uses (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in available data; typical L.D. provisions may apply per contract; refer to ATC for exact percentages
Bidder Eligibility
-
Functional Service Centre in the state of each consignee location or documented plan to establish within 30 days of award
-
Demonstrated experience in supplying professional audio equipment of similar scale
-
Compliance with Material Test Certificate and laboratory acceptance criteria
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BRILLIANCE DISPLAY DEVICES Under PMA | - | 21-08-2026 17:40:53 | |
| 2 | RAGINI ENTERPRISES Under PMA | - | 20-08-2026 17:42:27 | |
| 3 | TIWARI ENTERPRISES Under PMA | - | 15-08-2026 20:19:24 | |
| 4 | TRIVENI ENTERPRISES Under PMA | - | 14-08-2026 15:58:18 | |
| 5 | Zenith Enterprises Under PMA | - | 24-08-2026 09:50:52 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RAGINI ENTERPRISES Under PMA | Item Categories : 15 Inch Active PA Speaker Full Range High Power Built-in Amplifier,18 Inch Active PA Subwoofer High | |
| L2 | TRIVENI ENTERPRISES Under PMA | Item Categories : 15 Inch Active PA Speaker Full Range High Power Built-in Amplifier,18 Inch Active PA Subwoofer High | |
| L3 | TIWARI ENTERPRISES Under PMA | Item Categories : 15 Inch Active PA Speaker Full Range High Power Built-in Amplifier,18 Inch Active PA Subwoofer High |
Tender Data
Bid Details
Quantity
11
Category
15 Inch Active PA Speaker Full Range High Power Built-in Amplifier
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
15 Inch Active PA Speaker Full Range High Power Built-in Amplifier , 18 Inch Active PA Subwoofer High Power Built-in Amplifier , Professional Balanced XLR Audio Cable Heavy Duty Shielded 10 Metre , Heavy Duty Adjustable Tripod Speaker Stand 35 mm Mount 40 kg Capacity , Professional UHF Digital Wireless Handheld Microphone System with Receiver
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Darjeeling
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Darjeeling | Darjeeling | - | - | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9755073.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
15 Inch Active PA Speaker Full Range High Power Built-in Amplifier
15 inch active 2 way PA speaker with built-in amplifier. Minimum 500 W RMS power. Frequency response 45 Hz to 20 kHz or better. Maximum SPL 125 dB or better. LF driver with HF compression driver. XLR/TRS input and XLR output. Volume control. DSP or equivalent. Overload and thermal protection. Rugged cabinet with pole mount. 220 to 240 V 50 Hz. Power cable and standard accessories included.
18 Inch Active PA Subwoofer High Power Built-in Amplifier
18 inch active powered subwoofer with built-in amplifier. Minimum 600 W RMS power. Frequency response 35 Hz to 150 Hz or better. Maximum SPL 128 dB or better. XLR input and output. Crossover and phase control. Protection circuitry. Rugged enclosure. 220 to 240 V 50 Hz. Power cable and standard accessories included.
Professional Balanced XLR Audio Cable Heavy Duty Shielded 10 Metre
Balanced XLR male to female audio cable. Heavy duty construction. Shielded low noise conductor. Robust connectors with strain relief. Minimum 10 metre length. Suitable for microphone mixer and PA system interconnection. Factory terminated and tested.
Heavy Duty Adjustable Tripod Speaker Stand 35 mm Mount 40 kg Capacity
Heavy duty adjustable tripod speaker stand. Height 1.2 to 2.0 metre or better. Standard 35 mm mounting pole. Minimum 40 kg load capacity. Locking mechanism with safety pin. Stable anti slip tripod base. Foldable portable and corrosion resistant. Suitable for professional PA speakers.
Professional UHF Digital Wireless Handheld Microphone System with Receiver
Wireless handheld microphone system with receiver. UHF or equivalent digital technology. Minimum 30 metre range. Interference resistant transmission. XLR or 6.35 mm receiver output. Channel selection and status indication. 6 to 8 hour battery operation. Complete with receiver microphone power adaptor batteries or charging accessories and connecting cable.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 15 Inch Active PA Speaker Full Range High Power Built-in Amplifier | 15 inch active 2 way PA speaker with built-in amplifier. Minimum 500 W RMS power. Frequency response 45 Hz to 20 kHz or better. Maximum SPL 125 dB or better. LF driver with HF compression driver. XLR/TRS input and XLR output. Volume control. DSP or equivalent. Overload and thermal protection. Rugged cabinet with pole mount. 220 to 240 V 50 Hz. Power cable and standard accessories included. | 2 | nos | msn669 | 15 | |
| 2 | 18 Inch Active PA Subwoofer High Power Built-in Amplifier | 18 inch active powered subwoofer with built-in amplifier. Minimum 600 W RMS power. Frequency response 35 Hz to 150 Hz or better. Maximum SPL 128 dB or better. XLR input and output. Crossover and phase control. Protection circuitry. Rugged enclosure. 220 to 240 V 50 Hz. Power cable and standard accessories included. | 2 | nos | msn669 | 15 | |
| 3 | Professional Balanced XLR Audio Cable Heavy Duty Shielded 10 Metre | Balanced XLR male to female audio cable. Heavy duty construction. Shielded low noise conductor. Robust connectors with strain relief. Minimum 10 metre length. Suitable for microphone mixer and PA system interconnection. Factory terminated and tested. | 4 | nos | msn669 | 15 | |
| 4 | Heavy Duty Adjustable Tripod Speaker Stand 35 mm Mount 40 kg Capacity | Heavy duty adjustable tripod speaker stand. Height 1.2 to 2.0 metre or better. Standard 35 mm mounting pole. Minimum 40 kg load capacity. Locking mechanism with safety pin. Stable anti slip tripod base. Foldable portable and corrosion resistant. Suitable for professional PA speakers. | 2 | nos | msn669 | 15 | |
| 5 | Professional UHF Digital Wireless Handheld Microphone System with Receiver | Wireless handheld microphone system with receiver. UHF or equivalent digital technology. Minimum 30 metre range. Interference resistant transmission. XLR or 6.35 mm receiver output. Channel selection and status indication. 6 to 8 hour battery operation. Complete with receiver microphone power adaptor batteries or charging accessories and connecting cable. | 1 | nos | msn669 | 15 |
Categories
39
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar audio equipment supply
Financial statements (latest audited/unaudited as required)
EMD payment proof (DD/online as specified in ATC)
Technical bid documents
OEM authorization / dealership certificates
Proof of Functional Service Centre (or plan to establish within 30 days)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the audio equipment tender in Darjeeling West Bengal 2026?
Bidders must submit GST, PAN, financials, experience certificates, and EMD along with technical bid and OEM authorizations. Ensure Material Test Certificate accompanies goods and establish a service centre in the state or provide a plan within 30 days of award. Follow ATC terms for delivery and option quantities.
What documents are required for the Indian Army audio procurement?
Required documents include GST certificate, PAN card, experience certificates for similar supply, latest financial statements, EMD proof, technical bid, OEM authorizations, and proof of a functional service center or plan to establish within 30 days post-award.
What are the technical equipment items in this tender in Darjeeling?
Items include a 15 Inch Active PA Speaker with built-in amplifier, an 18 Inch Active PA Subwoofer with built-in amplifier, Heavy Duty shielded 10 m XLR cables, 35 mm mount tripod stands with 40 kg capacity, and a Professional UHF Digital Wireless Handheld Microphone System with Receiver.
What is required for quality acceptance in this supplier contract?
All items must come with a Material Test Certificate; the Buyer’s Lab will conduct testing and its results will determine acceptance. Non-compliance leads to rejection; ensure certificates are uploaded with the tender submission.
What are the delivery terms for quantity variation in this tender?
The purchaser may increase or decrease quantity up to 25% at contract placement and during currency at contracted rates. Delivery time adjustments follow a formula with a minimum 30 days, starting from the last delivery order date.
What is the service support expectation for this audio contract?
Bidder or OEM must have a dedicated toll-free service line and an escalation matrix. If a local service centre is absent, establish one within 30 days of award and provide documentary proof for payment release.
Which standards or certifications are referenced for this procurement?
The tender mandates certificate uploads and Material Test Certificates; specific standards (IS/ISO) are not explicitly listed in the abstract. Ensure all required OEM authorizations and compliance documents are included.
When will the payment terms be clarified for the award?
Payment terms are not detailed in the available data; bidders should anticipate standard government terms per ATC after delivery acceptance and verification by Buyer’s Lab.