IOCL Panipat Refinery Vacuum Distillation Consumables Tender 2026 – Vendor Code & GST Requirements
Progress
Tender Overview
The procurement is issued by Indian Oil Corporation Limited – IOCL Panipat Refinery for Vacuum Distillation Consumables under the B R INSTRUMENT MAKE CONSUMABLES VACUUM DISTILLATION category. The scope is limited to supply of Goods with no BOQ items listed (0 items). The ATC restricts evaluation to offers from M/s Elico Marketing Pvt. Ltd. as the proprietary bidder/authorized representative for the required goods, with any other bid deemed unsolicited. Key bidder prerequisites include GST registration, PAN, canceled cheque, and EFT mandate. The tender emphasizes GST handling by bidders and that GST reimbursement follows actuals or applicable rates, capped at the quoted GST percentage. The procurement location is Panipat, Haryana, with adaptation to internal vendor code creation formalities. A notable differentiator is the explicit incumbent supplier condition, which directs evaluation to a single authorized representative. This creates a narrow competitive window but clarifies compliance expectations for the supplying entity.
Technical Specifications & Requirements
- Scope: Supply of vacuum distillation consumables (goods only).
- Bidder eligibility control: Only Offer-from M/s Elico Marketing Pvt. Ltd. (proprietary bidder/authorized representative) will be considered; other offers rejected.
- GST guidance: Bidder bears GST; reimbursement as per actuals or lower rate, limited to quoted GST percentage.
- Documentation required at bid submission:
- PAN Card copy
- GSTIN copy
- Cancelled Cheque copy
- EFT Mandate copy certified by bank
- Invoice terms: Issue in the name of Consignee with Consignee GSTIN.
- Scope note: Bid price must include all costs; only supply of goods.
- BOQ: No items listed in the BOQ (Total Items: 0).
Terms, Conditions & Eligibility
- EMD / Security: Not specified in data; bidders should verify T&C for any security deposit.
- GST responsibility: Bidder bears GST; reimbursement as per actuals or applicable rate, capped to quoted GST percent.
- Proprietary bidder requirement: Evaluation restricted to M/s Elico Marketing Pvt. Ltd. as authorized representative for required goods.
- Invoice recipient: In the name of Consignee with Consignee GSTIN.
- Scope of supply: Only supply of goods; no services or installation.
- Vendor code creation: Requires submission of PAN, GSTIN, cancelled cheque, and EFT mandate as part of bid process.
Key Specifications
-
Product category: Vacuum distillation consumables (goods only)
-
No BOQ items listed (Total Items: 0)
-
Bid evaluation restricted to proprietary bidder/authorized representative: M/s Elico Marketing Pvt. Ltd.
-
GST treatment: reimbursement as actuals or as per applicable rates, whichever is lower, cap equal to quoted GST %
-
Invoice default: in name of Consignee with Consignee GSTIN
Terms & Conditions
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GST responsibility lies with bidder; reimbursement rules apply
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Only authorized representative may bid; other offers are rejected
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Documents required: PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable rates; bidder GST rate cap applies
Delivery Schedule
Not specified; scope limited to supply of goods
Penalties/Liquidated Damages
Not specified in available data
Bidder Eligibility
-
Proprietary bidder/authorized representative status for required goods
-
PAN and GSTIN validity
-
Bank EFT mandate compliance
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
B R INSTRUMENT MAKE CONSUMABLES VACUUM DISTILLATION
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
84
Delivery Locations
1
Delivery Cities
Panipat
Delivery Pincodes
132140
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sarthak Chawla | 132140,INDIANOIL CORPORATION LTD. PANIPAT REFINERY , PO. BOHALI , PANIPAT | Panipat | Haryana | 132140 | 1 | 84 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
GeM-Bidding-9744766.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate duly certified by Bank
GST certificate (if applicable to bidder's organization)
Any documents establishing authorized representation for M/s Elico Marketing Pvt. Ltd.
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for IOCL Panipat vacuum distillation consumables tender in 2026?
Bidders should confirm proprietary bidder status for M/s Elico Marketing Pvt. Ltd., prepare PAN, GSTIN, cancelled cheque, and EFT mandate, and ensure invoices are in the Consignee name with the Consignee GSTIN. GST will be reimbursed at actuals or the applicable rate, capped to the quoted GST percentage. Supply is goods-only with no BOQ items.
What documents are required for IOCL Panipat vendor submission in 2026?
Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, and EFT Mandate certified by the bank. For eligibility, ensure GST registration and bank details are active; include any authorization proof if bidding through M/s Elico Marketing Pvt. Ltd. as the sole approved representative.
What is the scope of supply for this IOCL tender in Panipat 2026?
The scope is strictly the supply of goods for vacuum distillation consumables. There are no BOQ items. Bidders must quote for goods only, with all costs included in the bid price and invoices raised to the Consignee with its GSTIN.
What are the payment and GST terms in IOCL Panipat tender 2026?
GST is the bidder’s responsibility and reimbursement is either actuals or at the applicable rate, whichever is lower, limited to the quoted GST percentage. No advance payment terms specified; ensure compliance with invoicing in the Consignee name and GSTIN.
Who is eligible to submit bids for IOCL Panipat vacuum distillation consumables?
Only the proprietary bidder or authorized representative, namely M/s Elico Marketing Pvt. Ltd., will be considered. Other bids are treated as unsolicited and rejected. Ensure you have proper authorization documentation and submit required bank and GST credentials.
What are the invoicing requirements for IOCL Panipat procurement?
Invoices must be raised in the name of the Consignee and must include the Consignee GSTIN. This ensures correct GST treatment and reimbursement alignment with IOCL Panipat’s internal accounting and tax compliance.
Is there an EMD or security deposit for this IOCL tender in Panipat 2026?
Not specified in the available data. Bidders should verify the tender terms for any EMD or security deposit requirements, especially if the proprietary bidder condition does not cover EMD, and prepare bank guarantees if required.
What is the qualification need to participate in IOCL Panipat refinery bid?
Qualification centers on being the proprietary bidder or authorized representative of that entity, with valid PAN, GSTIN, and bank EFT mandate. Since BOQ items are not listed, ensure readiness to supply goods and provide all requested documentation for vendor code creation.