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Hindustan Petroleum Corporation Ltd Office Upkeeping, Catering & Admin Services Tender Sambalpur Odisha 2025

Bid Publish Date

26-Dec-2025, 5:39 pm

Bid End Date

16-Jan-2026, 3:00 pm

EMD

₹2,00,000

Value

₹50,03,928

Location

SAMBALPUR , ODISHA

Progress

Issue26-Dec-2025, 5:39 pm
Corrigendum09-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Categories 1

SERVICES

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. Location: Sambalpur, Odisha 768001. Procurement: Office upkeeping, catering services and admin assistant support. Estimated value: ₹5,003,928 with EMD ₹200,000. Scope covers multiple service components in a single contract, with a bid-clause allowing a 25% variation in quantity or contract duration at issue and post-issuance. ATC terms indicate mandatory bidder/OEM support lines and escalation matrices. No BOQ items are listed, signaling a broad service delivery requirement and potential for vendor flexibility. The tender references a dedicated service-support arrangement and related ATC documentation.

Technical Specifications & Requirements

  • Categories: Office upkeeping, catering, and admin assistant services
  • EMD: ₹200,000 (to accompany bid submission)
  • Estimated value: ₹5,003,928 (approximate contract scope)
  • Variation clause: Quantity or duration may change by up to 25% at contract issuance and thereafter
  • Support requirements: Dedicated toll-free number for service support; Escalation Matrix for trouble escalation
  • ATC document: An uploaded ATC file governs bid conditions; no specific BOQ items
  • BOQ status: Total Items: 0 (no itemized list available)

Terms & Eligibility

  • Key terms: 25% variation window; dedicated service support; escalation matrix; ATC document compliance
  • Location relevance: Tender pertains to Sambalpur, Odisha; HPCL procurement for local office services
  • Submission posture: Bidders must align with ATC requirements and provide appropriate support mechanisms; no explicit delivery timeline provided in the data

Key Specifications

  • Service category: Office upkeeping, catering, admin assistant

  • Estimated contract value: ₹5,003,928

  • EMD: ₹200,000

  • Variation rights: ±25% quantity/duration

  • Support: dedicated toll-free number; escalation matrix

  • ATC document: mandatory acceptance

  • BOQ: none listed; no itemized quantities

Terms & Conditions

  • 25% variation allowed in quantity or duration at contract issue

  • Dedicated toll-free service support and escalation matrix required

  • ATC document governs bid terms and compliance

Important Clauses

Payment Terms

No explicit payment terms provided in the data; typical government service bids proceed with milestone-based or monthly payments as per contract; bidders should confirm post-award terms in the ATC

Delivery Schedule

No delivery timeline specified; service delivery is ongoing for office upkeep, catering, and admin assistance; bidders should seek clarifications in ATC

Penalties/Liquidated Damages

No LD details provided; ATC may define penalties for non-compliance; bidders should review ATC for any LD provisions

Bidder Eligibility

  • Experience in supplying office maintenance, catering and admin support services

  • Ability to provide dedicated toll-free support and escalation matrix

  • Compliance with ATC and supplier registration requirements of HPCL

Past Similar Tenders (Historical Results)

5 found

Custom Bid for Services - OFFICE ASSISTANCE,Custom Bid for Services - PROVIDE HOUSEKEEPING SERVICE

Hindustan Petroleum Corporation Ltd

Posted: 30 May 2025
Closed: 9 June 2025
GEM

Custom Bid for Services - Contractual Office Services for digitalization, documentation & records m

Bharat Petroleum Corporation Ltd

GAUTAM BUDDHA NAGAR, UTTAR PRADESH

Posted: 28 May 2025
Closed: 25 June 2025
GEM

Custom Bid for Services - PROVIDING OFFICE ASSISTANCE,Custom Bid for Services - GARDENING SERVICE,C

Hindustan Petroleum Corporation Ltd

Posted: 10 September 2025
Closed: 20 September 2025
GEM

Custom Bid for Services - Supply of Cooks,Custom Bid for Services - Supply of Assistant Cook

Hindustan Petroleum Corporation Ltd

Posted: 26 May 2025
Closed: 10 June 2025
GEM

Custom Bid for Services - Hiring of Services for Maintenance and upkeep of Office Area

Directorate General Of Quality Assurance ( Dgqa)

Posted: 8 September 2025
Closed: 18 September 2025
GEM

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Historical Data

Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

4

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

3 Updates
#1

Update

09-Jan-2026
#2

Update

09-Jan-2026

Opening Date

16-Jan-2026, 3:30 pm

#3

Update

06-Jan-2026

Opening Date

14-Jan-2026, 11:30 am

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Sambalpur HPCL office services tender 2025?

Bidders must submit GST, PAN, experience and financial documents, along with EMD of ₹200,000. Ensure ATC compliance, provide a dedicated service support contact and Escalation Matrix, and acknowledge the 25% variation clause in quantity/duration during bid submission.

What documents are required for HPCL admin services bid Odisha?

Prepare GST certificate, PAN, two to three years of financial statements, experience certificates for similar services, EMD proof, technical bid, and any OEM authorization. Include service-support details and a documented escalation path per ATC.

What are the technical scope details for HPCL Sambalpur tender 2025?

Scope includes office upkeeping, catering, and admin assistant services. No BOQ items are listed; contract value is around ₹5,003,928. Ensure compliance with ATC, maintain a dedicated toll-free line, and be prepared for up to 25% variation in contract quantity or duration.

When is the HPCL Sambalpur tender value and variation allowed?

The estimated contract value is ₹5,003,928 with an EMD ₹200,000. Variation up to 25% is allowed at contract issue and can be adjusted thereafter per ATC guidance.

How to demonstrate service support capability for HPCL bid Odisha?

Provide a dedicated toll-free contact number and a formal Escalation Matrix detailing escalation levels, responsible personnel, and response times in line with the ATC requirements.

What standards or compliance are required for HPCL Odisha procurement?

ATC governs compliance; bidders should confirm any organization-specific standards in the ATC document and ensure all registrations (GST, PAN) and experience in similar service contracts are clearly demonstrated.

What is the role of the ATC document in this HPCL tender?

The ATC document sets bid terms and compliance requirements. Bidders must acknowledge and adhere to ATC guidelines, including support commitments, escalation procedures, and any special conditions related to variation and service delivery.