Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook
Government Victoria College Palakkad
PALAKKAD, KERALA
Posted:
2 June 2026
Closed:
12 June 2026
GEM
GEM
Kerala Social Justice Department Thiruvananthapuram Desktop & Laptop Tender 2026 with Q2 Specifications & OEM Turnover Criteria
Bid Publish Date
24-Mar-2026, 12:52 pm
Bid End Date
03-Apr-2026, 1:00 pm
Location
Progress
Issue24-Mar-2026, 12:52 pm
AwardPending
Quantity
30
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Key Highlights
- • 25% quantity variation at contract award and during currency with delivery-time adjustment formula
- • On-site OEM warranty commitment (years not specified) for desktops and laptops
- • OEM turnover criterion equal to or higher than bidder turnover for qualifying bids
- • Bid price must cover supply, installation, testing, and commissioning (SITC) costs
- • Pre-loaded OS by Desktop OEM as a mandatory specification
- • No BOQ items available; scope relies on device-level specifications and OEM compliance
Categories
1
Tender Overview
The Kerala Social Justice Department, located in Thiruvananthapuram, Kerala 695001, invites bids for Entry and Mid Level Desktop Computer (Q2) and Notebook Laptop (Q2) products. The procurement scope covers supply, installation, testing, and commissioning of approved desktop and laptop configurations. A unique feature is the quantity option clause allowing up to 25% increase or decrease at contract award and during the currency of the contract, with delivery time adjustments based on the original and extended quantities. The tender emphasizes a cohesive hardware package and OEM involvement, with the context of government deployment in social justice initiatives and district-level IT upgrades.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Desktop Computer, Entry and Mid Level Laptop.
- Categories covered: Processor specifications, operating system pre-loaded by the desktop OEM, RAM capacity, storage type, SSD/HDD capacities, monitor availability, and monitor screen size in centimeters.
- Warranty: On‑site OEM warranty expressed in years (exact value not disclosed).
- Delivery & scope: Supply, installation, testing, commissioning; delivery schedule and acceptance to be aligned with order dates and option clause. The tender highlights the OEM involvement and the delivery timeline relationship with quantities.
- Standards & compliance: Explicit references to standard compliance are implied through OEM pre-loaded OS and component specifications; no explicit standard codes (IS/ISO) are listed in the available data.
Terms, Conditions & Eligibility
- Dynamic quantity clause: Up to 25% variation in bid quantity at placement and during currency, with delivery period adjustments using a defined formula and a minimum of 30 days.
- Financial standing: Bidder must show financial health; turnover is evaluated over the last three years with audited balance sheets or CA certificates; OEM turnover criteria mirror bidder turnover.
- Scope of supply: Price must include supply, installation, testing, and commissioning; no separate line items implied.
- Documentation: Tender requires evidence of turnover, liquidity status, and OEM alignment; exact submission documents are specified in terms and conditions but not itemized here.
Key Specifications
-
PC category: Entry and Mid Level Desktop Computer; Laptop category: Entry and Mid Level Notebook
-
Processor information: specified under 'PROCESSOR' category but exact models not disclosed
-
Operating system: factory pre-loaded by Desktop OEM
-
RAM: capacity to be installed in the system (GB unspecified)
-
Storage: SSD and HDD capacities to be specified; storage type to be installed
-
Monitor: availability and screen size in cm to be confirmed
-
Warranty: On-site OEM warranty duration in years (not disclosed)
Terms & Conditions
-
Quantity adjustment: up to 25% increase/decrease during contract
-
Delivery time adjustments based on original vs extended quantity
-
Turnover requirements: bidder and OEM average turnover over last 3 years
Important Clauses
Payment Terms
Not specified in available data; terms to be defined in bid document and purchase order.
Delivery Schedule
Delivery period linked to quantity and option clause; calculations involve (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days.
Penalties/Liquidated Damages
Not disclosed in provided terms; check T&C for LDs and performance penalties.
Bidder Eligibility
-
No current liquidation, court receivership, or bankruptcy proceedings
-
Demonstrated turnover over the last 3 financial years aligned to bid requirements
-
OEM authorization for the supplied desktop and laptop models
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
SOCIAL JUSTICE DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9156878.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| WARRANTY | On Site OEM Warranty (in Year) | 1, 2, 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent account number (PAN) card
3
Audited financial statements or CA certificate indicating turnover for the last 3 financial years
4
OEM authorization letter for the offered desktop and laptop models
5
Experience certificates of installing similar desktop-laptop deployments
6
Technical bid documents demonstrating compliance with pre-loaded OS and RAM/Storage specs
7
Declaration of non-liquidity and non-bankruptcy status
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the tender in Thiruvananthapuram for desktops and laptops 2026?
Bidders must submit GST, PAN, audited turnover certificates, and OEM authorizations along with technical compliance documents showing factory pre-loaded OS, RAM and storage details, and on-site OEM warranty. The bid also requires turnover evidence for the last 3 financial years and proof of non-liquidity.
What documents are required for Kerala Social Justice IT equipment bid 2026?
Required documents include GST certificate, PAN, audited financial statements or CA certificate for turnover, OEM authorization letters for the proposed models, experience certificates for similar deployments, and technical bid detailing the OS, RAM, storage, and warranty compliance.
What are the technical specifications for pre-loaded OS and storage in this bid?
The tender specifies factory pre-loaded OS by the Desktop OEM and storage configurations with SSD/HDD capacities. Exact RAM and SSD/HDD sizes are to be confirmed in the BOQ; bidders must demonstrate OS licensing and storage performance compliance during SITC.
What is the 25% option clause and delivery impact for this procurement?
The Purchaser may adjust contract quantities by up to 25% and extend delivery periods proportionally using a calculated formula. Minimum additional time is 30 days; delivery timing aligns with the extended quantity and original delivery period to ensure synchronized SITC.
What turnover criteria must OEMs meet for this Kerala tender 2026?
Both bidder and OEM must show a minimum average annual turnover over the last three years, with certified audited balance sheets or CA certificates. If the OEM is younger than 3 years, turnover is calculated from completed years post-constitution.
How is SITC scope defined for this hardware procurement in Kerala?
Scope includes Supply, Installation, Testing, and Commissioning (SITC) of desktops and laptops. The price must cover all SITC costs, with installation and commissioning performed at the specified site(s) under the terms and conditions.
What warranty and OEM support are required for the devices?
On-site OEM warranty is required for the desktops and laptops; the exact warranty duration is not disclosed in the available data and will be specified in the bid document, alongside potential AMC terms and service obligations.
Where can bidders verify compliance with pre-loaded OS and hardware specs?
Bidders should rely on the OEM-provided specifications for OS licensing, RAM, and storage capacities, with the bid requiring documentation proving compliance. Technical bids must clearly map to the pre-loaded OS and hardware configurations.
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Documents 4
GeM-Bidding-9156878.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS