Madhepura District Panchayats Sanitary Napkins Vending Machines Tender 2026 - General Equipment Supply under Panchayati Raj
Progress
Quantity
2
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Organization: Madhepura District Panchayats under the Department of Panchayati Raj. Product category: Sanitary Napkins Vending Machines. Location: Madhepura district (state not specified). Estimated value/EMD: Not disclosed. Delivery scope: Not specified. This tender emphasizes vending machine features for general public use and accessibility within district facilities. Unique clauses include an option to adjust quantity by up to 25% during contract execution and extended delivery timing rules. Unique differentiator includes mandatory sample submission and ISO certification expectations. Contextual emphasis on public sanitary access and robust payment/loading functionality distinguishes this opportunity from standard equipment tenders.
Technical Specifications & Requirements
- Type of machine and operating features indicated under GENERAL; exact models not listed. Machines must accept multiple coins and provide selection options with accessibility for free vending utilities.
- Loading type, maximum storage capacity (Nos), and outer body material are to be defined by supplier; built-in charger and battery backup time imply electrical power and offline usability.
- Power source and dimensions requirements include specifications for thickness of SS/MS sheet (mm) or FRP/plastic sheet (mm). Standards/quality expectations are reinforced by ATC items below.
- ATC/Compliance: ISO certificate, GST returns (GSTR-3B), PAN, UID self-attestation, sample delivery before bid deadline, and prior work certificates are mandatory.
Terms, Conditions & Eligibility
- EMD amount not disclosed; bidders must comply with bid-specific EMD requirements per terms.
- Experience: Not specified in detail; however, existence of “Previous 5 Work completion certificates” is requested.
- Delivery: Option clause allows quantity variation up to 25%; delivery timing ties to last date of original/extended order with minimum 30 days, subject to contract terms.
- Documents: PAN, UID attestations, authorization certificate, sample submission, ISO certificate, GST returns, ITRs for AY 2023-24 to 2025-26, CA-audited statements, and item catalogues in color.
- Warranty/Penalties: Penalty/LD terms not explicitly provided; ATC requires compliance with standard contractual clauses.
Key Specifications
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General machine: Sanitary Napkins Vending Machine
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Features: multiple coins accepted; varying number of selection options
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Accessibility: free vending utility service
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Loading: user-accessible loading mechanism
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Storage: maximum storage capacity per machine to be specified by bidder
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Outer body material: SS/MS or equivalent
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Built-in charger and battery backup (hrs) implies electrical provisioning
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Power source: electrical supply with battery support
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Sheet thickness: SS/MS (mm); FRP/plastic sheet (mm) thickness
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Standards: ISO certificate requirement; GST compliance; OEM authorization if applicable
Terms & Conditions
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EMD amount: not disclosed in tender data; must comply with bid terms
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Delivery option to increase quantity up to 25% with calculated extension
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Mandatory sample submission before bid deadline and ISO certification
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GST returns and ITRs documentation required for eligibility
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Colorful item catalog and previous completion certificates requested
Important Clauses
Payment Terms
Not specified in detail; bidders must adhere to standard government terms and contract rates for added quantity during extension periods.
Delivery Schedule
Delivery period adjusts with quantity changes; minimum 30 days; period linked to original or extended delivery date.
Penalties/Liquidated Damages
Not explicitly stated; bidders should anticipate standard LD provisions per government tender practices.
Bidder Eligibility
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Submit PAN, UID attestations and OEM authorization if required
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Provide ISO certificate and GST compliance documents
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Provide sample vending machines and color catalog
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Demonstrate experience with similar public vending equipment projects
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3)
Payment Timelines
Payments shall be made to the Seller within 25 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Madhepura
Delivery Pincodes
852213
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Himanshu Kumar | 852213,GRAM PANCHAYT MORSANDA | Madhepura | Bihar | 852213 | 2 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9669814.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Automatic |
| GENERAL | Operating features | Coin operated |
| GENERAL | Multiple coins accepted | No |
| GENERAL | Number of selection options | 3 |
| GENERAL | Accessibility for free vending utility service | NA |
| GENERAL | Type of loading | Spiral |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 100-125 |
| FUNCTIONAL FEATURES | Material of the outer body | Mild Steel(MS) |
| FUNCTIONAL FEATURES | Built-in charger | Yes |
| FUNCTIONAL FEATURES | Mode of function | Stand alone |
| FUNCTIONAL FEATURES | Operating Power source | Electronic |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | 6-10 |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 1.2 |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | NA |
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Required Documents
GST registration certificate
PAN card
UID self-attested proof
ISO certificate (if provided)
Experience certificates (similar work, last 5 projects)
Turnover certificate (last 1 year)
Authorization Certificate from OEM (if applicable)
Sample of proposed vending machine (before bid deadline)
GSTR-3B (current year) and GST returns
ITR for AY 2023-24, 2024-25, 2025-26 and CA audit report
Catalogue of items in color
Notarized affidavit of non-blacklisting
Frequently Asked Questions
How to bid for sanitary napkins vending machine tender in Madhepura?
Bidders must register, submit GST, PAN, UID attestations, and ISO certificates. Include sample vending machine, color catalog, and prior work certificates. Ensure ITRs for AY 2023-24 to 2025-26, CA audited statements, and OEM authorizations if applicable. Delivery terms follow 25% quantity option rules.
What documents are required for Madhepura vending machine procurement 2026?
Required documents include GST returns (GSTR-3B), PAN, UID attestations, ISO certificate, OEM authorization, latest turnover certificate, five completed works certificates, color item catalog, sample machine, and ITRs for the specified years; notarized non-blacklisting affidavit also recommended.
What are the technical specifications for these vending machines in Bihar?
Specifications cover: multiple coin acceptor, number of selection options, free vending accessibility, built-in charger, battery backup hours, maximum storage capacity, outer body material, and sheet thickness for SS/MS or FRP/plastic; exact capacities to be defined by bidder.
When is the delivery deadline if quantity changes occur under this tender?
Delivery timing is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during option exercise.
What are the EMD and payment terms for this procurement?
EMD amount is not disclosed in the data; bidders should assume standard EMD as per department policy. Payment terms align with government tender norms; specific percentages and schedule to be confirmed in the bid document.
What certifications are mandatory for Madhepura vending machine suppliers?
Mandatory ISO certificate, GST compliance (GSTR-3B), and OEM authorization where applicable. Also require color catalog, prior work certificates, and audit-ready ITRs for AY 2023-24 to 2025-26.
What is required for sample submission in this tender?
A physical sample of the proposed vending machine must be provided before the last bid date; ensure it demonstrates coin acceptance, selection options, and free-utility accessibility according to tender terms.
How to verify eligibility for the Madhepura sanitary vending bid 2026?
Verify eligibility by meeting ISO/GST/ITR requirements, providing five prior work certificates, color catalog submission, and OEM authorization. Ensure turnover evidence for last year and CA-audited financials to demonstrate financial viability.
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Documents 3
GeM-Bidding-9669814.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS