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Employees State Insurance Corporation EEG Machine Tender Varansi UP - ISI/Quality System Certifications 2025

Bid Publish Date

31-Dec-2025, 11:36 am

Bid End Date

19-Jan-2026, 11:00 am

Location

VARANASI , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue31-Dec-2025, 11:36 am
Corrigendum09-Jan-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

EEG MACHINE MACHINE

Tender Overview

Organization: Employees State Insurance Corporation (ESIC). Procurement: EEG machine with comprehensive software and workstation package, including a HD video camera, review station, head cap, discs electrodes, and 3D brain mapping capabilities. Location: Varansi, Uttar Pradesh. Estimated value and exact quantity are not disclosed; however, the scope includes on-site installation, review station equipment, and optional comprehensive warranty. A key differentiator is the extensive software suite for EEG analysis (FFT power, spectral edge frequency, BSR, IBI) and real-time monitoring of EEG, AEEG, and FFT power. Standalone and bundled components require ISI/ISO-quality compliance and OEM support.

Technical Specifications & Requirements

  • Quality system certifications of manufacturer required.
  • Performance parameters: multiple input/display channels, analog-to-digital conversion, and frequency band range support.
  • Software features: FFT trend analysis, 3D brain mapping, EEG/AEEG/FFT power monitoring, spectral data display (ratio analysis), review and acquisition modes with split-screen capability.
  • Hardware & peripherals: High-definition video camera with specified resolution; portable or stationary computer with CPU processor, RAM, hard disk, monitor size, operating system; multimedia keyboard, optical mouse; antivirus with 3+ year validity; USB ports; DVD writer; printer; UPS with backup hours; abdomen/chest effort sensor; head cap and disc electrodes; spare EEG discs; on-site warranty or implementable service centers.
  • Accessories & warranties: comprehensive warranty option during bidding; performance certificate upon demand; installation/commissioning at ESIC Varansi location.

Terms, Conditions & Eligibility

  • EMD: Permissible forms include Demand Draft, Banker's Cheque, or Bank Guarantee; submission proof required within 5 days of bid end/date.
  • Delivery & option clause: quantity may vary ±25% with extended delivery time formula; minimum 30 days; delivery starts from last date of original delivery order.
  • Service centers: mandatory functional service center in the state; establishment within 30 days of award if not present; payment release subject to documentary evidence.
  • Installation & commissioning: at Dean ESIC Medical College, Varanasi, UP; on-site installation may be included.
  • Documentation: GST, PAN, experience, financials, performance certificates, OEM authorizations, and technical bid documents as required.

Key Specifications

    • Category: EEG Machine with software-driven analysis and review capabilities
    • Standards: Quality system certifications of manufacturer; compliance with relevant medical device standards as applicable
    • Inputs/Outputs: Number of input channels and display channels; analog-to-digital conversion specifications
    • Software: FFT trend analysis, 3D brain mapping, monitor EEG/AEEG/FFT power, display ratio of frequency bands (graphical and numerical)
    • Hardware: HD video camera with specified resolution; computer with processor, RAM (GB), hard disk capacity, monitor size (inches), OS; UPS with backup hours; DVD writer, USB ports
    • Accessories: Head cap, spare EEG disc electrodes, disc electrode material
    • Warranty: Optional comprehensive warranty selectable at bid; may supersede catalog warranty

Terms & Conditions

  • EMD required in specified forms with proof within 5 days of bid end/date

  • Delivery quantity may vary by ±25% with extended timing formula and minimum 30 days

  • Functional Service Centre must exist in ESIC recipient state or be established within 30 days

  • Installation/commissioning at Dean ESIC Medical College, Varanasi, UP

  • Documentation: GST, PAN, experience certificates, financials, OEM authorizations, and technical bid materials

Important Clauses

Payment Terms

EMD submitted via DD/Banker’s Cheque/Bank Guarantee; payment terms linked to delivery and commissioning; documentary evidence required for service centers

Delivery Schedule

Delivery period adjustable by ±25% quantity increase with calculated additional time; minimum 30 days; start from last date of original delivery order

Penalties/Liquidated Damages

Penalties apply for delays as per contract; LDs linked to delivery failures and performance shortfalls

Bidder Eligibility

  • Functional service center in the state of the consignee or clear plan to establish within 30 days

  • Demonstrated capability to supply EEG machines with FFT and 3D brain mapping software

  • Compliance with ISI/quality certifications and OEM authorizations if applicable

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Standards Quality system certifications of manufacturer ISO 13485 and ISO 9001
Performance Parameters Number of input channels 32
Performance Parameters Number of display channels 24, 32
Performance Parameters Analog to digital conversion 16 Bit
Performance Parameters Photo Stimulator High intensity white LED
Performance Parameters Frequency Band range in Hz 0.1 to 150 Hz
Performance Parameters Sampling 1024 Hz ADC
Performance Parameters Time Resolution or sweep speed in mm/s 60
Performance Parameters High definition video camera to be supplied Yes
Performance Parameters Resolution of camera in pixels 1289 X 720
Performance Parameters Video Camera functionalities Should be with remote control for PAN, Tilt and Zoom facilities
Performance Parameters Paste / gel used in EEG to be supplied Conductive paste of 200 gm
Performance Parameters Computer to be supplied with the machine Yes
Performance Parameters Processor of computer supplied i5 or more
Performance Parameters Ram capacity in GB of computer 8
Performance Parameters Hard Disc capacity of computer 1 TB
Performance Parameters Monitor size in inches of computer supplied 19 or more
Performance Parameters Operating system in computer supplied Window 7 or higher versions
Performance Parameters Multi media key board,Opticcal mouse and latest anti virus to be loaded with validity period of at least 3 years Yes
Performance Parameters Printer to be supplied Color Laser Printer with wifi
Performance Parameters DVD Writer No
Performance Parameters USB PORT Yes
Performance Parameters UPS to be provided Yes
Performance Parameters Backup of UPS in hrs 1
Performance Parameters Facility with the abdomen / chest effort sensor Yes
Software parameters Option of compairing any segment of EEG with the current EEG by copying Yes
Software parameters Should have FFT trend analysis and 3D brain mapping Yes with 8 channel DSA
Software parameters Heart rate monitoring Facility Yes
Software parameters System should be able to monitor EEG,Aeeg,fft Power and BSR No
Software parameters Should have FFT power analysis ,Spectoral edge frequency ,Median frequency,BSR,IBI and should be able to display the ration of any two selected frequency bands in graphical as well as numerical mode No
Software parameters No of software keys provided 1
Software parameters Supplying review station with equipment No
Software parameters Details of review station computer supplied intel core i7 processor (turbo boost up to 4 GHZ) or higher level processor
Software parameters Review station computer system features 15 MB cache,8 GB DDR RAM,2 TB hard disk 24"" or more monitor
Software parameters CD /DVD Writer supplied with review station computer No
Software parameters Display of review station computer LCD
Software parameters UPS Supplied with Review station computer Yes with back up 1 hour
Software parameters Facility for acquisition and review mode by split screen Yes
Additional Accessories Material of disc electrode Gold plated
Additional Accessories Spare EEG disc electrodes supplied with machine 50
Additional Accessories Head cap 1- Adult and 1-Infant
Additional Accessories Number of Patient ground cable 1
Miscellaneous Parameters Warranty (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue) 5
Miscellaneous Parameters Number of installations of the EEG Machine machines in Central /State/PSU Govt Hospitals( Note: Seller should supply a performace certificate of the device to the buyer if demanded after placement of order) more than 3

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

2 Updates
#1

Update

09-Jan-2026
#2

Update

09-Jan-2026

Extended Deadline

19-Jan-2026, 11:00 am

Opening Date

19-Jan-2026, 11:30 am

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the ESIC EEG machine tender in Varansi UP 2025

Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financials, and OEM authorizations. Provide EMD via DD/BC/FDR or bank guarantee and upload proof within 5 days of bid end. Ensure compliance with ISI/quality standards and software capabilities (FFT, 3D brain mapping).

What documents are required for ESIC EEG procurement in UP

Required documents include GST registration, PAN, company turnover proof, experience certificates for similar EEG supply, financial statements, OEM authorization letters, technical bid, EMD proof (DD/FD/BC), and installation/comissioning plans for on-site deployments.

What are the key technical specifications for the EEG machine in this tender

Key specs include: multiple input/display channels, ADC performance, FFT power analysis, 3D brain mapping, heart rate monitoring, abdomen/chest effort sensor, HD video camera with specified resolution, and a complete workstation (CPU, RAM, HDD, OS, monitor) with UPS and antivirus.

When is the delivery deadline and how is quantity variation handled

Delivery is governed by a 25% quantity variation clause; additional time equals (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. Delivery starts after the original last delivery order date and may extend during contract.

What payment terms and EMD options are available for ESIC EEG bid

EMD can be submitted as Demand Draft, Banker's Cheque, or Fixed Deposit Receipt in ESIC Fund Account No 1; online proof required with bid. Payment terms follow delivery/installation milestones per contract and include documentary evidence for service centers.

Are service centers required for ESIC EEG equipment in UP

Yes. A functional service center must exist in the consignees' state or be established within 30 days of award. Payment is released after submission of evidence of the service center’s operation and capability to support the installed EEG system.

What warranty options exist for the ESIC EEG machine tender

A comprehensive warranty is optionally available via bidding; if selected, it supersedes standard catalog warranty. The vendor must provide details on coverage scope and duration as part of the bid submission.

What standards and certifications must the EEG supplier meet in this tender

Manufacturers must provide quality system certifications and ensure ISI/quality standard compliance as applicable; OEM authorizations may be required for certain components; software must support FFT, brain mapping, and EEG data analysis per tender scope.