Indian Army Department Of Military Affairs Fuel System Components Tender 2026 IS0 9001; 20 items
Bid Publish Date
04-Oct-2026, 11:55 am
Bid End Date
17-Oct-2026, 12:00 pm
Value
₹70,000
Location
Progress
Key Highlights
- • OEM/Authorized Seller of OEM must have registered Indian office for after-sales service
- • ISO 9001 certification mandatory for bidder or offered OEM products
- • Material Test Certificate required with supply; buyer's lab results are acceptance criteria
- • Penalties: 0.5% of unit price per week for warranty rectifications; cap 10% of total contract value
- • Option clause permits up to 25% quantity increase at contracted rates; delivery time adjusts per formula
- • Imported items require OEM/authorized presence in India; submission of relevant certificates
- • BIS/type test certificates and product-specific approvals must be uploaded with bid
Tender Overview
The opportunity is with the Indian Army under the Department Of Military Affairs for a broad set of automotive fuel and engine components, including FUEL STAINER, FUEL FILTER, AIR FILTER, FUEL PUMP ASSY, TIMING BELT, REPAIR KIT AIR DRYER, GEAR LEVER KIT, FAN BELT, ACCELERATOR CABLE, VANE PUMP BELT, TURBO GASKET, VACUUM PUMP GASKET, and related items. Estimated value is ₹70,000.00 with a 20-item BoQ, indicating a small-to-mid scope repair/aftermarket supply contract. The tender emphasizes OEM/brand compliance, post-sale service, and documentation rigor. The option clause allows up to a 25% quantity increase during and after contract award, with adjusted delivery times. This procurement highlights the need for ISO 9001 compliance and supplier certifications for eligibility, underscoring reliability and traceability in military supply chains. Bidders should prepare for in-country after-sales support for imported items per AtC terms.
Technical Specifications & Requirements
- Standards/Certifications: ISO 9001 certification is mandatory for bidder or OEM; BIS/type test/approval certificates and other product-specific documents must be uploaded. Material Test Certificates to accompany supply.
- Documentation: Upload all required certificates with bid; OEM authorization for imported products with Indian service presence; ensure GST/PAN/financial documents are ready as per terms. Warranty servicing clause requires rectification within 3 days, with penalty 0.5% of unit price per week of delay, cumulative up to 10% of contract value.
- Delivery & Scope: 20 items listed in BoQ; exact item descriptions not specified; delivery terms align with option clause and extended time calculations; original delivery period governs timing unless extended.
- Quality & After-Sales: Post-warranty service terms apply; if service is not completed timely, penalties apply and may be deducted from PBG.
Terms, Conditions & Eligibility
- EMD/Performance: No explicit EMD amount shown; bidders must comply with documents and certificates during bid opening per ATC.
- Delivery Window: Delivery period extension mechanics described in option clause; minimum time-in-days baseline exists (30 days in cross-calculation).
- Warranty & Penalties: 3-day service window; weekly penalties at 0.5% of unit price; total penalties capped at 10% of contract value.
- OEM/Imported Products: Indian registered office required for after-sales; OEM or authorized seller must provide registration certificate.
- Certificates: ISO 9001, BIS/type test and other prescribed certificates; material test certificates along with supply.
Key Specifications
-
Product categories include FUEL FILTER, AIR FILTER, FUEL PUMP ASSY, TIMING BELT, BELTS, REPAIR KIT, GASKETS
-
Estimated value: ₹70,000.00; 20 BoQ items (no explicit item details)
-
ISO 9001 certified bidder or OEM; BIS/type test certificates and activation certificates required
-
Material Test Certificate to accompany supply; lab results used for acceptance
-
3-day service window for defect rectification during warranty; penalties apply if delayed
-
Option clause allows quantity uplift up to 25% with adjusted delivery periods
Terms & Conditions
-
Delivery period may be extended within option clause parameters, minimum 30 days
-
Warranty service must be completed within 3 days; 0.5% penalty per week of delay
-
ISO 9001 and BIS/type test certificates are mandatory for bid eligibility
Important Clauses
Payment Terms
No explicit EMD or payment schedule shown; bid must upload required certificates and follow ATC terms
Delivery Schedule
Option to increase quantity by 25%; delivery time adjusted as (Increase/Original)*Original period with minimum 30 days
Penalties/Liquidated Damages
Warranty rectification within 3 days; 0.5% unit price per week; cumulative cap 10% of total contract value
Bidder Eligibility
-
Must hold ISO 9001 certification ( bidder or OEM )
-
Must provide OEM authorization for imported items and Indian service presence
-
Must submit Material Test Certificates and BIS/type test certificates as prescribed
Tender Data
Bid Details
Quantity
32
Category
OIL FILTER
Bid Type
Two Packet Bid
Bid Validity
50 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
30 %
Warranty Period
3 days
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
FUEL STAINER , FUEL HEATER FILTER , OIL FILTER , FUEL FILTER , AIR FILTER , FUEL PUMP ASSY , KICK ASSY , REPAIR KIT AIR DRYER , GEAR LEVER KIT , FAN BELT , ACCELATOR CABLE , VANE PUMP BELT , TIMING BELT , REAR WHEEL BRG , SPACER REAR SHAFT , KNUCKLE BEARING , KIT PAD ASSY FRONT , ASSY INJECTOR , TURBO GASKET , VACCUME PUMP GASKET
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Leh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Leh | Leh | - | - | 5 | 20 | - |
Authority Records
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Documents 4
GeM-Bidding-9982671.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
FUEL STAINER
FUEL STAINER
FUEL HEATER FILTER
FUEL HEATER FILTER
OIL FILTER
OIL FILTER
FUEL FILTER
FUEL FILTER
AIR FILTER
AIR FILTER
FUEL PUMP ASSY
FUEL PUMP ASSY
KICK ASSY
KICK ASSY
REPAIR KIT AIR DRYER
REPAIR KIT AIR DRYER
GEAR LEVER KIT
GEAR LEVER KIT
FAN BELT
FAN BELT
ACCELATOR CABLE
ACCELATOR CABLE
VANE PUMP BELT
VANE PUMP BELT
TIMING BELT
TIMING BELT
REAR WHEEL BRG
REAR WHEEL BRG
SPACER REAR SHAFT
SPACER REAR SHAFT
KNUCKLE BEARING
KNUCKLE BEARING
KIT PAD ASSY FRONT
KIT PAD ASSY FRONT
ASSY INJECTOR
ASSY INJECTOR
TURBO GASKET
TURBO GASKET
VACCUME PUMP GASKET
VACCUME PUMP GASKET
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | FUEL STAINER | FUEL STAINER | 5 | nos | tss212@ | 20 | |
| 2 | FUEL HEATER FILTER | FUEL HEATER FILTER | 5 | nos | tss212@ | 20 | |
| 3 | OIL FILTER | OIL FILTER | 1 | nos | tss212@ | 20 | |
| 4 | FUEL FILTER | FUEL FILTER | 1 | nos | tss212@ | 20 | |
| 5 | AIR FILTER | AIR FILTER | 1 | nos | tss212@ | 20 | |
| 6 | FUEL PUMP ASSY | FUEL PUMP ASSY | 1 | nos | tss212@ | 20 | |
| 7 | KICK ASSY | KICK ASSY | 1 | nos | tss212@ | 20 | |
| 8 | REPAIR KIT AIR DRYER | REPAIR KIT AIR DRYER | 2 | nos | tss212@ | 20 | |
| 9 | GEAR LEVER KIT | GEAR LEVER KIT | 2 | nos | tss212@ | 20 | |
| 10 | FAN BELT | FAN BELT | 1 | nos | tss212@ | 20 | |
| 11 | ACCELATOR CABLE | ACCELATOR CABLE | 1 | nos | tss212@ | 20 | |
| 12 | VANE PUMP BELT | VANE PUMP BELT | 1 | nos | tss212@ | 20 | |
| 13 | TIMING BELT | TIMING BELT | 1 | nos | tss212@ | 20 | |
| 14 | REAR WHEEL BRG | REAR WHEEL BRG | 1 | nos | tss212@ | 20 | |
| 15 | SPACER REAR SHAFT | SPACER REAR SHAFT | 1 | nos | tss212@ | 20 | |
| 16 | KNUCKLE BEARING | KNUCKLE BEARING | 1 | nos | tss212@ | 20 | |
| 17 | KIT PAD ASSY FRONT | KIT PAD ASSY FRONT | 3 | nos | tss212@ | 20 | |
| 18 | ASSY INJECTOR | ASSY INJECTOR | 1 | nos | tss212@ | 20 | |
| 19 | TURBO GASKET | TURBO GASKET | 1 | nos | tss212@ | 20 | |
| 20 | VACCUME PUMP GASKET | VACCUME PUMP GASKET | 1 | nos | tss212@ | 20 |
Categories
21
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar automotive component supply
Financial statements (as required by bid terms)
EMD/Security deposit documentation (if applicable by ATC)
Technical compliance certificates (ISO 9001, BIS/type test, OEM authorizations)
OEM authorization letter for imported items
Material Test Certificates
Proof of after-sales service capability in India
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army fuel system components tender in 2026?
Bidders must upload ISO 9001 certification, BIS/type test and OEM authorizations, plus Material Test Certificates. Include GST, PAN, financials, and experience certificates. Ensure Indian service presence for imported items and comply with the 3-day warranty service requirement and penalties for delays.
What documents are required for Army automotive part tender submission in India?
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD documentation if applicable, OEM authorization for imported items, ISO 9001 certificates, BIS/type test certificates, and Material Test Certificates to accompany the supply.
What are the technical specifications for supplier eligibility in this Army tender?
Although item-level specs are not published, bidders must be ISO 9001 compliant, provide BIS/type test certificates, material test certificates, and OEM authorizations. Imported items require an Indian-based service presence for after-sales support as per ATC terms.
When is delivery expected after contract award in Army fuel components tender?
The option clause permits quantity adjustments up to 25%, with the delivery period calculated as (Increase/Original) × Original days, but not less than 30 days. The baseline delivery period follows the original order date terms.
How are warranty penalties calculated for this Army procurement?
Warranty defects must be rectified within 3 days of notification. If delays occur, a penalty of 0.5% of the unit price is charged per week, with a cumulative cap of 10% of the total contract value.
What certifications must imported items carry for the Army bid in 2026?
Imported items require an OEM authorization and a registered Indian office for after-sales service. Bid must include OEM certificates, BIS/type test certificates, and proof of Indian service capability for warranty support.
What is the scope of items covered under this Army BoQ?
The tender covers 20 items including FUEL FILTER, AIR FILTER, FUEL PUMP ASSY, TIMING BELT, REPAIR KIT AIR DRYER, GEAR LEVER KIT, FAN BELT, ACCELERATOR CABLE, VANE PUMP BELT, TURBO GASKET, and related components; exact item descriptions are not specified in the BoQ summary.
What is the estimated value and how does it affect bidding?
Estimated value is ₹70,000.00, indicating a small-scale procurement. Bidders should align pricing with this scope, ensure all mandatory certificates are ready, and be prepared for up to 25% quantity variation under the option clause.