Indian Army Air Filter & Spare Parts Tender Meghalaya 2026 - IS/IS0 and Vehicle Spare Parts Procurement
Progress
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for a bundle of automotive and engine spare parts listed under the AIR FILTER, BTY LEAD, FUEL PIPE, GASKET PACKING KIT ALL TYPE, FAN BELT, FUEL PIPE LINE TANK TO FEED PUMP, FUEL FEED PUMP, OIL FILTER, SPARK PLUG, and FUEL PIPE LINE category. The project scope covers multiple generic vehicle/spare-part items with an estimated value of ₹12,500.00 for the Meghalayan region at RI BHOI, MEGHALAYA 793101. Procurement emphasizes standard parts and compatibility with Indian Army equipment, with ten distinct line items in the BOQ, though item-wise quantities are not disclosed. A key differentiator is the option clause allowing up to 25% quantity variation during contract execution, at the same contracted rates. Delivery milestones align with the last delivery order date, with a minimum extension rule of 30 days when options are exercised. This tender is issued under the GEM portal and targets authorized suppliers of automotive and mechanical components.
Technical Specifications & Requirements
- Product categories include air filters, fuel pipes, gasket packing kits, fan belts, fuel line assemblies, oil filters, spark plugs and related engine consumables.
- No explicit technical specifications or model numbers are provided in the BOQ; bidders must rely on standard army-grade vehicle spares and OEM-agnostic compatibility checks.
- Estimated contract value of ₹12,500.00 signals small-scale procurement, with a ten-item BOQ; suppliers should prepare for generic quantity alignment and standard testing of fitment.
- The tender permits a flexible quantity variance of up to 25% and mandates adherence to the option-time delivery framework specified for extensions.
- Governing terms include delivery timelines starting from the last delivery order date and possible extension logic, requiring bidders to offer compliant spare-parts that meet general defense-grade durability.
- No explicit EMD amount is stated in the data; bidders should confirm monetary security as per GEM guidelines.
Terms, Conditions & Eligibility
- Option clause enables up to 25% increase/decrease in ordered quantity at contracted rates.
- Delivery period adjustments are tied to the last date of the original delivery order with a minimum extension of 30 days when exercising options.
- The contracting entity reserves the right to extend delivery duration up to the original delivery period during option exercise.
- Bidders must comply with all GEM platform general terms and Department of Military Affairs risk controls.
- No specific EMD amount is listed; bidders should verify EMD requirements per official GEM tender guidelines and ensure readiness to provide security as applicable.
Key Specifications
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Product/service names: air filter, BTY lead, fuel pipe, gasket packing kit (all types), fan belt, fuel pipe line tank to feed pump, fuel feed pump, oil filter, spark plug, fuel pipe line
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Quantities: not disclosed in BOQ; 10 total items listed
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Estimated value: ₹12,500.00
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Delivery location: RI BHOI, MEGHALAYA 793101
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Standards/certifications: not specified in tender data; bidders should ensure standard automotive-grade compatibility
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Quality/Testing: no explicit tests listed; align with general defense spare-parts quality norms
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Delivery terms: period begins from last date of original delivery order with option-based extensions
Terms & Conditions
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Option clause allows ±25% quantity variation at contracted rates
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Delivery period linked to last delivery order date with at least 30 days extension
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No explicit EMD amount stated; bidders must verify GEM guidelines and submit security accordingly
Important Clauses
Payment Terms
No specific payment terms detailed; bidders should conform to standard GEM/DAA payment processes and confirm milestones in the commercial bid
Delivery Schedule
Delivery starts after the last delivery order date; option-based extensions may apply with minimum 30 days and proportional time calculation
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance with standard L.D. terms under GEM and Indian Army procurement guidelines
Bidder Eligibility
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Authorized supplier of automotive spare parts with mechanical component experience
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GST registered with valid documentation
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Demonstrated track record in defense or government procurement for similar spare-parts
Tender Data
Bid Details
Quantity
11
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
AIR FILTER , BTY LEAD , FUEL PIPE , GASKET PACKING KIT ALL TYPE , FAN BELT , FUEL PIPE LINE TANK TO FEED PUMP , FUEL FEED PUMP , OIL FILTER , SPARK PLUG , FUEL PIPE L
Pre-Bid & Qualification
Pre-Bid Date
22-10-2026 09:00:00
Pre-Bid Venue
PRE BID MEETING WILL BE HELD AT UNIT LOCATION NEAR KV SCHOOL MILITARY STATION RIBHOI MEGHALAYA - 793103.
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ri Bhoi
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ri Bhoi | Ri Bhoi | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10037553.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
AIR FILTER
AIR FILTER
BTY LEAD
BTY LEAD
FUEL PIPE
FUEL PIPE
GASKET PACKING KIT ALL TYPE
GASKET PACKING KIT ALL TYPE
FAN BELT
FAN BELT
FUEL PIPE LINE TANK TO FEED PUMP
FUEL PIPE LINE TANK TO FEED PUMP
FUEL FEED PUMP
FUEL FEED PUMP
OIL FILTER
OIL FILTER
SPARK PLUG
SPARK PLUG
FUEL PIPE L
FUEL PIPE L
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | AIR FILTER | AIR FILTER | 1 | nos | srjco@264 | 15 | |
| 2 | BTY LEAD | BTY LEAD | 1 | nos | srjco@264 | 15 | |
| 3 | FUEL PIPE | FUEL PIPE | 1 | nos | srjco@264 | 15 | |
| 4 | GASKET PACKING KIT ALL TYPE | GASKET PACKING KIT ALL TYPE | 1 | nos | srjco@264 | 15 | |
| 5 | FAN BELT | FAN BELT | 1 | nos | srjco@264 | 15 | |
| 6 | FUEL PIPE LINE TANK TO FEED PUMP | FUEL PIPE LINE TANK TO FEED PUMP | 1 | nos | srjco@264 | 15 | |
| 7 | FUEL FEED PUMP | FUEL FEED PUMP | 1 | nos | srjco@264 | 15 | |
| 8 | OIL FILTER | OIL FILTER | 1 | nos | srjco@264 | 15 | |
| 9 | SPARK PLUG | SPARK PLUG | 1 | nos | srjco@264 | 15 | |
| 10 | FUEL PIPE L | FUEL PIPE L | 2 | nos | srjco@264 | 15 |
Categories
12
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar automotive spare parts supply
Financial statements / solvency documents
EMD/Security deposit documents (as per GEM guidelines)
Technical bid documents demonstrating compliance with standard spare-parts
OEM authorizations or authorized distributorship certificates (where applicable)
Frequently Asked Questions
Key insights about MEGHALAYA tender market
How to bid for air filter spare parts tender in Meghalaya 2026
Bidders must register on the GEM portal, prepare GST, PAN, and experience certificates, and submit a technical bid with OEM authorizations. The tender category includes air filters, fuel pipes, gaskets, and spark plugs. Ensure compliance with the option clause and confirm EMD requirements per GEM guidelines.
What documents are required for Indian Army spare parts tender Meghalaya
Submit GST certificate, PAN, experience certificates for similar spares, financial statements, EMD/security deposit as per GEM, technical bid detailing spare-parts compatibility, and OEM authorizations if applicable. Ensure all documents are valid and current.
What are the technical specifications for spare parts in this GEM tender
The tender lists parts such as air filters, fuel pipes, gasket kits, fan belts, oil filters, spark plugs, and fuel lines. No model numbers are provided; bidders must supply standard defense-grade automotive parts that are broadly compatible with army equipment and meet general durability norms.
When is the delivery schedule for the Meghalaya Army spare parts tender
Delivery timing starts from the last date of the original delivery order. If the client exercises the 25% option clause, the extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days, subject to contract terms.
What is the EMD amount for this Indian Army procurement in Meghalaya
The tender data does not specify an exact EMD amount. Bidders should verify EMD requirements with GEM guidelines and prepare to submit security deposits in the prescribed format and timing during bid submission.
How to verify eligibility criteria for Army vehicle spares tender in 2026
Check for prior supply experience in defense/government sectors, valid GST and PAN, financial solvency, and OEM authorizations. The tender requires standard spare-parts alignment, with no explicit model restrictions; ensure capability to supply ten listed items reliably.
What are the payment terms for the Indian Army supply contract
The tender data does not specify detailed payment milestones. Bid documents should align with GEM standard payment terms, typically milestone-based or post-delivery payment, and bidders should request explicit terms during bid submission discussions.
What is the scope of the 25% quantity variation clause in this tender
The purchaser may increase or decrease the quantity by up to 25% at contracted rates during contract placement and during currency. Delivery timelines adjust based on the last order date, with additional time calculated and a minimum 30 days extension.