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Education Department Bihar Examination Answer Books conforming to IS 5195 (Q4) Tender 2026

Bid Publish Date

08-Jan-2026, 4:55 pm

Bid End Date

20-Jan-2026, 9:00 pm

EMD

₹6,00,000

Location

BHOJPUR , BIHAR

Progress

Issue08-Jan-2026, 4:55 pm
AwardPending
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Quantity

2400000

Category

Examination Answer Books (V4) Conforming to IS 5195

Bid Type

Two Packet Bid

Tender Overview

The Education Department of Bihar invites bids for the supply, installation, testing and commissioning of Examination Answer Books conforming to IS 5195 (Q4). The project requires IS 5195 (Q4) compliant answer books with specified size, page count including covers, binding, ruling, and paper quality of minimum 60 g/m2. Estimated EMD is ₹6,00,000 and the contract includes a possible 25% quantity increase under the option clause. Bidders must have ISO 9001 certification and provide documentary evidence for state-of-Bihar operations, with procurement in the Bihar region. Scope emphasizes delivery timeline aligned to contract and potential extension rules, with a must-installation/commissioning component and a focus on compliance with government procurement terms.

Technical Specifications & Requirements

  • Product category: Examination Answer Books (IS 5195, Q4) validation
  • Standards: IS 5195 (Q4) compliance; ISO 9001 certification (supplier or OEM)
  • Paper quality: minimum 60 g/m2 for all sheets
  • Physical specs: specify size, number of pages (inclusive of covers), and binding style; ensure ruling type matches tender
  • Quality controls: paper must be lab-tested by a government body with bid number
  • Documentation linked to specs: ensure all technical certificates align with bid requirements
  • Delivery/installation: scope includes installation, testing and commissioning of goods as per ATC
  • Brand/ OEM notes: any OEM authorization if required by the purchaser

Terms, Conditions & Eligibility

  • EMD: ₹6,00,000 (to be provided as per terms)
  • Experience & turnover: submit three-year average turnover; evidence of similar work orders; three years of financials
  • Certificates: ISO 9001 certification; GST registration in Bihar for at least two years prior to bid; shop/office certificate in Bihar
  • Solvency & compliance: Bank solvency certificate of ₹2 crore mentioning bid number; paper tested as per specs; character certificate from Superintendent of Police (issued within 6 months)
  • Other documents: GST returns (Oct 2025–Nov 2025); cancelled cheque; ITRs for 2023-24 to 2025-26; affidavits on non-blacklisting on Rs.1000 stamp paper; similar work orders worth ₹50 lakh each or ₹34 lakh×3; ensure all documents align with T&C/ATC

Key Specifications

  • Examination Answer Books conforming to IS 5195 (Q4)

  • Minimum paper quality: 60 g/m2

  • Required size and page count (inclusive of covers) as per IS 5195 specification

  • Binding type must meet tender requirements and IS standard guidance

  • Ruling type must fulfill IS 5195 Q4 formatting

  • Lab-tested paper by government body with bid number

  • ISO 9001 certified supplier or OEM

Terms & Conditions

  • EMD amount: ₹6,00,000; submission and format per Tender terms

  • Scope includes Supply, Installation, Testing and Commissioning; option clause may adjust quantity by up to 25%

  • IS 9001 certification mandatory; Bihar-state operations evidence required

Important Clauses

Payment Terms

Payment terms align with standard government procurement; ensure submission of all required pre-qualifying documents and maintain compliance with T&C

Delivery Schedule

Delivery period subject to option clause; additional time calculation as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

LD provisions are implied via delivery schedule; ensure timely delivery or risk penalties per contract terms

Bidder Eligibility

  • Bihar-based supplier with shop/office certificate existing two years before bid

  • ISO 9001 certification holder (supplier or OEM)

  • Financial disclosures: three-year average turnover and CA-attested statements

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Size of Examination Answer Book 210 mm × 297 mm (A4)
STANDARDS Number of pages in the Examination Answer Book inclusive of covers 16 pages
STANDARDS Binding of the Book Two wire stitch binding on the spine
STANDARDS Ruling Type Ruled
STANDARDS Quality of Paper of minimum 60 g/m2 Printing White

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Required Documents

1

GST registration certificate in Bihar (at least 2 years prior to bid date)

2

PAN card of bidder

3

Shop/office certificate (Bihar) for at least two years

4

Bank solvency certificate for ₹2 crore mentioning bid number

5

Paper/lab test report from govt. lab per spec

6

Character certificate from Superintendent of Police (issued within 6 months)

7

GST returns for Oct 2025–Nov 2025 (GSTR-1 and GSTR-3B)

8

Cancelled cheque of bidder

9

ITR for assessment years 2023-24, 2024-25, 2025-26

10

Average turnover certificates for 2022-23 to 2024-25 (CA attested)

11

Similar work orders: either one ₹1 Cr order, or two orders of ₹50 Lakh each, or three orders of ₹34 Lakh each

12

Affidavit confirming non-blacklisting on Rs.1000 stamp paper

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for IS 5195 Q4 examination books tender in Bihar

Bidders must submit ISO 9001 certification, Bihar GST registration, and BIHAR state shop certificate. Include EMD ₹6,00,000 and bank solvency ₹2 crore. Provide lab-tested paper report and non-blacklist affidavit. Ensure IS 5195 (Q4) compliance, correct binding, size, pages, and ruling per specs, with COD/TC compliance.

What documents are required for Bihar education books procurement

Required documents include GST registration (Bihar), PAN, shop certificate, bank solvency certificate, lab test report, police character certificate, GST returns Oct–Nov 2025, cancelled cheque, ITRs of 2023–26, CA-attested turnover, and similar order proofs totaling ₹50–₹100 Lakh as specified.

What are the technical specifications for IS 5195 Q4 books

Specs specify examination answer book size, inclusive page count, binding style, ruling type, and minimum paper quality of 60 g/m2. Books must be IS 5195 (Q4) compliant and lab-tested. Ensure paper and binding meet government requirements and that OEMs have ISO 9001.

When is the EMD amount required for the Bihar tender

The EMD is ₹6,00,000 and must be submitted with the bid as a security deposit per bid terms. Ensure proper online or DD submission per tender instructions and reference the bid number in bank documentation.

What are the delivery and extension terms for quantity variation

An option clause allows up to 25% quantity increase or decrease at contract, with delivery extension calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extensions can span the original delivery period as needed.

Which standards and certifications are mandatory for Bihar books contract

Mandatory standards include IS 5195 (Q4) compliance and ISO 9001 certification. Supplier must produce valid Bihar state documents (shop certificate, GST), and provide lab-tested paper proof; non-compliance may lead to bid rejection.

What are the key eligibility criteria for this procurement

Eligibility requires Bihar-based operations, ISO 9001, and turnover proof for last three years, bank solvency ₹2 crore, police character certificate, GST returns, and demonstrated experience via similar orders totaling at least ₹34–₹100 Lakh as specified.

How to verify lab-tested paper requirements for the bid

Submit a government-lab test report referencing the bid number, confirming paper quality (60 g/m2) and suitability for examination books. The test must align with IS 5195 (Q4) and be part of the technical bid package.

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