Central Registrar Of Cooperative Societies IT Tender for All in One PC & Computer Printer V2 2025 Rajasthan
Bid Publish Date
14-Nov-2025, 12:34 pm
Bid End Date
24-Nov-2025, 4:00 pm
Location
Progress
Key Highlights
- • Customizable quantity via option clause allowing ±25% variation at contract time
- • Laser print technology cost control: toner ≤ 35 paisa per print
- • Mandatory Malicious Code Certificate to prevent embedded malware or IPR violations
- • Bid-specific MAF requirement for all quoted products
- • Escalation matrix with direct service contact numbers and toll-free support
- • Dedicated toll-free number for service support and post-sale assistance
- • Rate contract framework for hardware procurement with defined extension rules
Tender Overview
The Central Registrar Of Cooperative Societies, under the Ministry Of Cooperation, invites bids for procurement of All in One PC (V2) (Q2) and Computer Printer (V2) (Q2). The tender specifies a flexible quantity clause allowing up to 25% quantity variation at contract rates, with delivery timelines tied to the original order and adjusted if options are exercised. The bid requires bidders to conform to laser print technology with toner costs under ₹0.35 per print, and to upload a bid-specific MAF for all quoted products. A malicious code certificate and an escalation matrix for service support are mandatory, along with a dedicated toll-free support number. The procurement aims to equip government offices with modern computing and printing capabilities, emphasizing transparency and digital security. This opportunity targets suppliers capable of delivering hardware with stated cost controls and robust post-sale service commitments.
Technical Specifications & Requirements
- Product categories: All in One PC (V2) and Computer Printer (V2), Q2 tier.
- Print technology: laser printer with toner cost ≤ ₹0.35 per print.
- Key compliance: mandatory Malicious Code Certificate attesting no embedded malware; breach implications outlined for IP infringements.
- Documentation: upload MAF for each quoted product; escalation matrix with telephone numbers for service; dedicated toll-free support line requirement.
- Service & support: escalation procedures and uptime expectations linked to the rate contract model.
- Quality/security standards: emphasis on code integrity and hardware/software security.
- LOE/Delivery: terms indicate a flexible delivery approach tied to option clauses and original delivery period, with extension rules clarified by the contract.
- Value signals: while no estimated value is disclosed, the inclusion of MAF, malware certificate, and support matrices implies a medium to large hardware procurement scale.
Terms, Conditions & Eligibility
- EMD/secure bid requirements: not disclosed in the text; ensure readiness for standard bid security.
- Delivery terms: delivery period linked to the last delivery date; option period may extend delivery time with minimum 30 days when applicable.
- Payment terms: not stated; bidders should prepare for typical government procurement terms (milestone-based or post-delivery).
- Documentation: must submit GST, PAN, experience certificates, financial statements, and OEM authorizations if applicable.
- Liability: adherence to Malicious Code Certificate obligations and warranty/support expectations.
- Service: include escalation matrix and toll-free service line; post-warranty support expectations are implied by the rate contract.
Key Specifications
-
All in One PC (V2) and Computer Printer (V2) under Q2 category
-
Print technology specification: laser printer
-
Toner cost constraint: ≤ ₹0.35 per print
-
Malicious Code Certificate requirement to certify absence of embedded malware
-
MAF submission for all quoted products
-
Escalation Matrix providing service contact details
-
Dedicated toll-free service number for OEM support
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract and during currency
-
Delivery period aligned to original order date with extension rules
-
Mandatory malware security certification and MAF submission
-
Service escalation matrix and toll-free support requirement
-
Specific toner-cost constraint for laser printing technology
-
Documentation: GST, PAN, experience, financials, OEM authorizations
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government norms and verify during bid submission.
Delivery Schedule
Delivery period begins from the last date of original delivery order; extension permitted per option clause with minimum 30 days.
Penalties/Liquidated Damages
Not detailed in provided text; bidders should expect standard LD provisions in rate contract.
Bidder Eligibility
-
Experience in supplying similar hardware under government procurement
-
Ability to submit OEM authorization certificates and MAF
-
Compliance with malware/security certification requirements and service support infrastructure
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ALOK HITECH SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 AIO i5 14500 Win11P 165121 wifi 23.8" | 14-11-2025 15:02:54 | |
| 2 | BIZCONNECTECH SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 AIO I5 13500 Win11P 165121 23.8" | 24-11-2025 15:35:09 | |
| 3 | M/S BHARAT COMPUTER THEOREM Under PMA | Make : acer Model : Veriton Z4714GT | 15-11-2025 12:55:21 | |
| 4 | M/S DEEP INFOTECH Under PMA | Make : hp Model : HP 440 G9 AIO i5 13500 Win11P 165121 wifi 23.8" | 24-11-2025 08:00:04 | |
| 5 | MARK TECHNICAL SERVICES Under PMA | Make : hp Model : HP 440 G9 AIO i5 13500 Win11P 165121 wifi 23.8" | 23-11-2025 18:23:23 | |
| 6 | PC IT SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 AIO I5 13500 Win11P 165121 23.8" | 19-11-2025 18:09:43 | |
| 7 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : Veriton Z4694G | 23-11-2025 23:45:11 | |
| 8 | UVL TECHNOLOGIES PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 AIO I5 13500 Win11P 165121 23.8" | 23-11-2025 19:21:15 | |
| 9 | VTEK TRADERS Under PMA | Make : hp Model : HP 440 G9 AIO I5 13500 Win11P 165121 23.8" | 23-11-2025 15:44:30 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VTEK TRADERS Under PMA | Item Categories : All in One PC (V2),Computer Printer (V2) | |
| L2 | MARK TECHNICAL SERVICES Under PMA | Item Categories : All in One PC (V2),Computer Printer (V2) | |
| L3 | BIZCONNECTECH SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : All in One PC (V2),Computer Printer (V2) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
6
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Complete
Requirements
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Computer Printer (V2) (Q2)
Authority Records
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Documents 2
GeM-Bidding-8579304.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hardware procurements
Financial statements (audited, if available)
Bid security/EMD documents (as applicable per procurement guidelines)
Technical bid documents showing hardware specifications
OEM authorizations or dealer certificates (where applicable)
Malicious Code Certificate (embedded malware declaration)
Bid-specific MAF (Manufacturer's Authorization Form) for all quoted products
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for Central Registrar Of Cooperative Societies PC tender in Rajasthan 2025?
Bidders must meet eligibility criteria for government hardware tenders, submit GST, PAN, financials, and experience certificates, provide OEM authorizations, and upload bid-specific MAF. Ensure compliance with Malicious Code Certificate and provide escalation matrix plus toll-free service details. Delivery terms align with the original order date and may extend per the option clause.
What documents are required for All in One PC and printer tender in India 2025?
Submit GST registration, PAN card, experience certificates for similar procurements, audited financial statements, EMD as applicable, technical bid documents, OEM authorizations, Malicious Code Certificate, and bid-specific MAF for each quoted product to participate.
What standards and certifications are needed for laser printer bids 2025?
Bidders must provide Malicious Code Certificate and ensure laser printer hardware complies with security and integrity expectations. Upload MAF and ensure OEM authorizations if applicable. No ISI/ISO codes are explicitly stated in the data, but security certificates are mandatory.
When are delivery timelines and option-clause extensions defined for this tender?
Delivery starts from the last date of the original delivery order; option-quantity extensions may extend period using (additional quantity/original quantity) × original delivery period with a minimum of 30 days.
What is the cost constraint for laser printing in this procurement?
The toner cost must be less than or equal to ₹0.35 per print for laser printer technology, guiding the total cost of ownership and long-term operating expenses.
What is required for post-sale service and support in this tender?
Provide an escalation matrix with telephone numbers and a dedicated toll-free service line for OEM support. Maintain service responsiveness as part of the rate contract obligations and ensure ongoing support after delivery.
What is the role of MAF in the bid submission for hardware tender?
Bidder must upload the bid-specific MAF (Manufacturer's Authorization Form) for all quoted products, confirming supplier authorization and compliance with quoted model numbers and configurations.
What is included in the Malicious Code Certificate requirement for this tender?
The certificate must declare no embedded malicious code capable of inhibiting functions, causing harm, or enabling data leakage. It protects against breaches and IP infringement, and non-compliance constitutes contract breach.