Gangadhar Meher University Desktop Computers Procurement Odisha 2025 - Entry/Mid Level Q2 with 25% Quantity Extension
Gangadhar Meher University
SAMBALPUR, ODISHA
Posted:
17 November 2025
Closed:
4 December 2025
GEM
GEM
Odisha University of Agriculture and Technology Desktop Computer Procurement Odisha 2026 IPv6 Ready OEM Warranty
Progress
Issue05-Jan-2026, 12:47 pm
Technical16-01-2026 12:10:00
Financial
Award05-Apr-2026, 1:40 am
Quantity
202
Bid Type
Two Packet Bid
Tender Overview
The Odisha University of Agriculture and Technology (OUAT) Agriculture and Farmers Empowerment Department seeks entry and mid-level desktop computers for delivery in Odisha. The advertised EMD is ₹450,000, with no BOQ items listed. The contract targets desktop systems with specifications spanning processor, RAM, storage, graphics, monitor status, and OEM on-site warranty. The procurement emphasizes vendor data sheets, ongoing supply capability, and non-obsolescence with at least five years of market life remaining. The clause on quantity flexibility up to ±25% and extended delivery timelines is a core differentiator, allowing OUAT to adjust orders during contract execution. Delivery terms reference an OEM-installed OS, IPv6 readiness, and end-user certificate considerations. This tender requires adherence to privacy and security conventions applicable to government ICT purchases in Odisha, with emphasis on post-sale support and system integrity.
Technical Specifications & Requirements
- Processor: Desktop-class processor; category listed as PROCESSOR
- Graphics: Dedicated graphics type; details not further specified
- Operating System: Factory pre-loaded OS by Desktop OEM
- RAM: Memory capacity and expandability details to be confirmed; number of DIMM slots and populated slots required
- Storage: SSD and HDD capacities to be installed; specific GB values not provided
- Monitor: Availability and panel type; screen size in centimeters provided
- Warranty: On-site OEM warranty duration (in years) to be supplied by OEM
- Other: IPv6 readiness, Data Sheet alignment with offered specs, and End User Certificate mechanisms
Terms, Conditions & Eligibility
- EMD: ₹450,000 required; submission method specified in T&C
- Delivery: Delivery period and options include a 25% quantity variance; extended delivery framed to original delivery period with minimum 30 days
- Experience: OEM or bidder must demonstrate 3+ years of regular manufacturing/supply to central/state govt/PSU; provide supporting contracts
- Documentation: Data Sheet, End User Certificate, and engagement with OEM-authorized resellers; IT equipment IPv6 readiness
- Compliance: Must prove non-obsolescence for at least 5 years residual market life; technical parameter match is mandatory
- Warranty/Penalties: On-site warranty terms to be provided by OEM; penalties or LDs not detailed in data
- Other: Bidder must not be in liquidation; provide financial undertaking; conformity to security and anti-malware assurances
Key Specifications
-
- Product category: Entry and Mid-Level Desktop Computers
-
- EMD amount: ₹450,000
-
- Delivery flexibility: ±25% quantity; extended delivery period with minimum 30 days
-
- OS: Factory pre-loaded OS by Desktop OEM
-
- IPv6 readiness required for IT equipment
-
- On-site OEM warranty: duration to be specified by OEM
-
- Data Sheet: mandatory alignment with offered technical parameters
-
- 3+ years govt/PSU experience via bidder or OEM through resellers
Terms & Conditions
-
EMD of ₹450,000 must be submitted with bid; payment terms in T&C
-
Quantity may vary up to 25% during contract; delivery period adjusts accordingly
-
Bidder must show 3+ years of govt/PSU supply experience and provide data sheets
Important Clauses
Payment Terms
Payment terms are defined in Buyer Added Terms; confirm schedule with OEM and submit with bid
Delivery Schedule
Delivery period can extend with the option clause; minimum 30 days for added time
Penalties/Liquidated Damages
Penalties not explicitly detailed; ensure contract clarifies LDs or performance bonds
Bidder Eligibility
-
3+ years of regular govt/PSU supply history with relevant product category
-
Non-liquidation status; no ongoing bankruptcy or receivership
-
OEM authorization or authorized reseller arrangement for desktops
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
AGRICULTURE AND FARMERS EMPOWERMENT DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-8791916.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| GRAPHICS | Graphics Type | Integrated |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| MEMORY (RAM) | Memory Expandable Up To (in GB) | 64, 128 Or higher |
| MEMORY (RAM) | Total Numbers of DIMM Slots Available | 2, 4 Or higher |
| MEMORY (RAM) | Number of DIMM Slots Populated with Memory Card/Module | 1 |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | Vertical Alignment (VA) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates showing govt/PSU supply history
4
Financial statements or solvency certificate
5
EMD payment receipt or bank guarantee
6
Data Sheet of offered desktops
7
OEM authorization / Authorized reseller confirmation
8
End User Certificate (if applicable)
Corrigendum Updates
2 Updates
#1
09-Feb-2026 Update
Extended Deadline
13-Feb-2026, 6:00 pm
Opening Date
13-Feb-2026, 6:30 pm
#2
09-Jan-2026 Update
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ARIHANT ENTERPRISE Under PMA | Make : CYNIX Model : CYNIX GenX iX3030 SFF DESKTOP | 16-01-2026 12:10:00 | |
| 2 | Axis Technologies and services Under PMA | Make : Dell Model : Dell OptiPlex 7020 Tower | 16-01-2026 12:22:15 | |
| 3 | BANDHU4U SERVICES PRIVATE LIMITED Under PMA | Make : hp Model : HP 285 G8 MT R5 5600G Win11P 161SSD5 21.5" | 09-01-2026 20:50:06 | |
| 4 | KACIOUS SYSTEMS PRIVATE LIMITED Under PMA | Make : Dell Model : Dell Vostro 3030 SFF | 16-01-2026 12:20:38 | |
| 5 | KEIRESTU SMART PRO PRIVATE LIMITED Under PMA | Make : Dell Model : Dell OptiPlex 7020 SFF | 16-01-2026 12:53:13 | |
| 6 | KIMAT ENTERPRISES Under PMA | Make : hp Model : HP 400 G9 SFF i5 12400 165123 MS Off H&B 21 wifi | 13-02-2026 11:50:56 | |
| 7 | MBB ENTERPRISES LLP Under PMA | Make : VOLTRIQ Model : VI500A | 16-01-2026 12:55:07 | |
| 8 | MINAS STORES Under PMA | Make : hp Model : HP 285 G8 MT R5 5600G Win11P 16512SSD5 21.5" | 15-01-2026 11:04:27 | |
| 9 | NIYURA LIFESTYLE PRIVATE LIMITED Under PMA | Make : YURAPC--YURATECH GLOBAL PRIVATE LIMITED Model : YD100 | 15-01-2026 19:23:07 | |
| 10 | SNGOYAL CONSULTANTS PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" | 16-01-2026 12:38:27 | |
| 11 | VARDHAN INFO SERVICES Under PMA | Make : ALGOPLUS Model : BCPL-05 | 11-02-2026 17:51:24 | |
| 12 | ZENPAQ COMPUTERS & PERIPHERALS Under PMA | Make : hp Model : HP 400 G9 SFF i5 12400 165123 MS Off H&B 21 wifi | 13-01-2026 14:35:08 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KACIOUS SYSTEMS PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L2 | Axis Technologies and services Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L3 | KEIRESTU SMART PRO PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for OUAT desktop computer tender in Odisha 2026?
Bidders should submit the EMD of ₹450,000 along with the Data Sheet and End User Certificate. Ensure 3+ years of govt/PSU supply experience, OEM authorization, and IPv6 readiness. Include OS pre-load details and on-site OEM warranty duration in the technical bid.
What documents are required for Odisha OUAT desktop procurement bid?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD payment proof, Data Sheet, OEM authorization, and End User Certificate. Ensure data sheets match offered parameters and that the bid reflects non-obsolescence for at least 5 years.
What are the technical specs for OUAT desktop computers in Odisha?
Specs include processor category, graphics type, factory pre-loaded OS, RAM capacity with expandable slots, SSD/HDD capacities, monitor availability with panel type and size, and on-site OEM warranty. IPv6 readiness is mandatory; data sheets must align with these parameters.
When is the delivery window for OUAT desktop tender in Odisha 2026?
Delivery terms permit a 25% quantity variation and extended delivery period calculated from original quantity. The minimum added time is 30 days, with potential extension up to the original delivery period as per option clause.
What are the EMD requirements for the OUAT desktop bid in Odisha?
The EMD amount is ₹450,000; payment method details are in the terms and conditions. Ensure submission with bid along with data sheets and OEM authorizations to avoid disqualification.
What eligibility criteria exist for supplying govt desktops to OUAT Odisha?
Eligibility requires 3+ years of regularly manufactured/supplied similar products to govt or PSU entities. Provide copies of contracts year-wise; ensure the primary product meets the highest value requirement in case of bunch bids.
What standards or certifications are required for OUAT desktops in Odisha tender?
Ensure IPv6 readiness and that hardware/software complies with govt IT security norms. Provide End User Certificate if requested and ensure data sheet consistency with offered configuration.
What will constitute compliance with the data sheet in OUAT procurement?
Data Sheet must precisely reflect processor, RAM, storage, graphics, OS, warranty, and monitor specs. Any mismatch may lead to bid rejection; cross-verify parameters with the offered product before submission.
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Documents 5
GeM-Bidding-8791916.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS