Indian Army Windows Server 2025 Pro Genuine Licenses and Security Software Tender Bhopal Madhya Pradesh 2026
Bid Publish Date
29-Aug-2026, 6:16 pm
Bid End Date
09-Sep-2026, 6:00 pm
Location
Progress
Key Highlights
- • Precise product mix: Windows Server 2025 Pro Genuine perpetual licenses, EaseUS data recovery, WSL2 Linux tools, server antivirus (3-year), Windows antivirus (1 user, 3-year).
- • Must-have certifications: IPv6 readiness, Malicious Code Certificate; OEM authorizations; non-end-of-life assertion with 2-year residual market life.
- • Delivery flexibility: 25% quantity variation at order and during contract with calculated extension formula and minimum 30 days.
- • Security policy alignment: non-return of faulty hard disks; strict malware-free software assurance; IPR and data protection obligations.
- • Address for delivery: Selection Centre Central, Bhopal, IT equipment address 462001; installation/commissioning if scope applies.
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a bundle of software licenses and security tools including Windows Server 2025 Pro Genuine perpetual licenses, EaseUS Data Recovery Software, WSL2 Linux software, and server antivirus for 3 years plus Windows antivirus for 1 user for 3 years. The procurement is positioned for deployment in Bhopal, Madhya Pradesh (462001). The scope emphasizes up-to-date IP readiness, non-obsolescence, and a minimum 2-year market life for offered items. A flexible quantity clause allows up to 25% increase/decrease from bid quantity with extension rules tied to original delivery period, ensuring adaptability to evolving requirements. The clause safeguards delivery timelines and currency of supply. unique aspects include IPv6 readiness, a Malicious Code Certificate requirement, and a non-return policy for faulty hard disks per security policy.
Technical Specifications & Requirements
- Product categories: Windows Server 2025 Pro Genuine perpetual licenses; EaseUS Data Recovery Software; WSL2 Linux software; antivirus products for servers (3-year term) and Windows client antivirus (1 user, 3-year term).
- Delivery location: Selection Centre Central, Bhopal, IT equipment address in Madhya Pradesh.
- Key standards/claims: IPv6 readiness; Malicious Code Certificate ensuring no embedded malware; warranty and lifecycle expectations with 2-year residual market life requirement; non-obsolescence and 2-year minimum market presence.
- BoQ: 5 items listed; exact quantities/units not specified; emphasis on non-obsolete, OEM-authorized, and standards-compliant offerings.
- Procurement context: Addresses security and software integrity for military IT infrastructure with strict compliance and warranty expectations.
Terms, Conditions & Eligibility
- EMD/financials: Not specified in data; bidders must comply with standard procurement disclosures and show financial standing per terms.
- Delivery terms: Delivery commences from the last date of original delivery order; option clause allows up to 25% quantity variation with proportional time extension.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; IPv6 readiness and Malicious Code Certificate required; policies on hard disk return per Security Policy.
- Eligibility: Bidder must not be under liquidation; must provide undertaking; ensure products are not end-of-life and have at least 2 years residual market life.
- Security/compliance: OEM authorizations and non-malicious software guarantees are mandatory; hardware/software must be free of embedded malicious code.
Key Specifications
-
- Product names: Windows Server 2025 Pro Genuine perpetual license; EaseUS Data Recovery Software; WSL2 Linux software; antivirus for server edition (3 years); antivirus for Windows (1 user, 3 years).
-
- Delivery location: Selection Centre Central, Bhopal, Madhya Pradesh 462001.
-
- Standards/claims: IPv6 ready from day one; Malicious Code Certificate; non-obsolete with 2 years residual market life.
-
- Warranty/AMC: 3-year terms for antivirus, ensure support commitments and license validity through term period.
Terms & Conditions
-
Quantity flexibility up to 25% with extended delivery period rules.
-
Must provide PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations.
-
IPv6 readiness and Malicious Code Certificate required; security policy compliance.
Important Clauses
Payment Terms
Not explicitly stated; bidders should assume standard government terms including timely invoicing and compliance with delivery milestones.
Delivery Schedule
Delivery begins after original delivery order; option clause permits up to 25% quantity adjustment with proportional time extension and minimum 30 days.
Penalties/Liquidated Damages
Not detailed; expected to align with military procurement policy and contract terms; bidders should seek explicit LD terms during finalization.
Bidder Eligibility
-
No liquidation or bankruptcy proceedings; provide undertaking
-
Must supply OEM-authorized, non-obsolete products with 2-year market life
-
Must demonstrate IPv6 readiness and Malicious Code Certificate
Tender Data
Bid Details
Quantity
14
Category
Windows Server 2025 Pro Genuine perpetual License
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Windows Server 2025 Pro Genuine perpetual License , Data Recovery Software Easeus , WSL2 Linux Software , Anti Virus for server edition 3 years , Anti virus for windows 1 user 3 years
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bhopal
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bhopal | Bhopal | - | - | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9822128.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Windows Server 2025 Pro Genuine perpetual License
detailed specification uploaded in ATC document
Data Recovery Software Easeus
detailed specification uploaded in ATC document
WSL2 Linux Software
detailed specification uploaded in ATC document
Anti Virus for server edition 3 years
detailed specification uploaded in ATC document
Anti virus for windows 1 user 3 years
detailed specification uploaded in ATC document
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Windows Server 2025 Pro Genuine perpetual License | detailed specification uploaded in ATC document | 1 | pieces | scc_itcell | 15 | |
| 2 | Data Recovery Software Easeus | detailed specification uploaded in ATC document | 1 | pieces | scc_itcell | 15 | |
| 3 | WSL2 Linux Software | detailed specification uploaded in ATC document | 1 | pieces | scc_itcell | 15 | |
| 4 | Anti Virus for server edition 3 years | detailed specification uploaded in ATC document | 1 | pieces | scc_itcell | 15 | |
| 5 | Anti virus for windows 1 user 3 years | detailed specification uploaded in ATC document | 10 | pieces | scc_itcell | 15 |
Categories
6
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate copy certified by bank
Undertaking on bidder financial standing (no liquidation/recovery)
OEM authorization (where applicable)
Malicious Code Certificate
IPv6 readiness statement
Evidence of product not being end-of-life with minimum 2-year market life
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Windows Server 2025 tender in Bhopal?
Bidders should prepare PAN, GSTIN, canceled cheque, EFT mandate, OEM authorizations, and a Malicious Code Certificate. Ensure IPv6 readiness and non-end-of-life products with at least 2 years market life. Delivery terms include up to 25% quantity variation with extension rules.
What documents are required for army software procurement in Madhya Pradesh?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, BOM/EOI for OEM authorization, Malicious Code Certificate, IPv6 readiness statement, and evidence of product having at least 2-year market life; ensure non-liquidation status.
What are the technical specs for Windows Server 2025 licenses in this bid?
Product category includes Windows Server 2025 Pro Genuine perpetual licenses; ensure license validity across 3-year antivirus terms and compatibility with IPv6 networks plus OEM authorization for server deployments.
When is delivery expected for the Indian Army software tender in Bhopal?
Delivery timing follows the last date of the original delivery order, with potential 25% quantity extension and a minimum 30-day additional period as per option clause; exact dates to be defined in the contract.
What are the EMD and payment terms for this procurement?
EMD details are not specified in the data; bidders should await tender call and confirm the exact EMD amount during bid submission; payment terms typically align with government norms after delivery and acceptance.
What certifications are mandatory for this army software bid?
Mandatory certifications include OEM authorizations, Malicious Code Certificate, IPv6 readiness certification, and confirmation of non-end-of-life status with at least 2 years residual market life.
What is the scope of the 25% option clause in this tender?
The purchaser may increase or decrease quantity up to 25% during contract placement and during currency at contracted rates; delivery period adjusts using (increased quantity/original quantity) × original period with a minimum 30 days.
Are there any security policy constraints on hardware disposal?
Yes, per Security Policy, faulty hard disks will not be returned to OEMs; ensure proper data sanitization and disposal procedures per organizational policy and contract terms.