Haryana State Electronics Development Corporation All-in-One PC Tender PANCHKULA 2026 Intel Core i5 12th Gen Windows 11 Pro 16GB RAM 512GB SSD
Progress
Key Highlights
- • EMD amount of ₹180000 clearly stated for bid participation
- • ATC mandates Intel Core i5 12th Gen or higher with 16 GB RAM and 512 GB SSD
- • Minimum 23.8-inch display; Windows 11 Pro pre-loaded
- • Option clause permits ±25% quantity changes during/after contract
- • 3-year warranty requirement; higher specs allowed without extra payment
- • Delivery start tied to last original delivery order date; time extensions defined
- • No BOQ items; ATC document governs detailed specs and clarifications
- • OEM authorization and technical compliance documentation required
Tender Overview
- Organization: Haryana State Electronics Development Corporation Ltd. (HARTRON) under the Electronics And Information Technology Department, Haryana.
- Product/Service: All‑in‑One Computer System (Q2) with specified ATC enhancements.
- Location: PANCHKULA, HARYANA - 133301.
- Estimated Value/EMD: EMD ₹180000; no explicit total estimated value disclosed.
- Quantity/Scope: Purchaser reserves a ±25% quantity variation during contract, with a minimum delivery schedule aligned to last original order.
- Key Differentiator: AtC documents mandate minimum core specs while allowing higher configurations at no extra payment, subject to committee acceptance.
- Unique Aspects: ATC clause requires adherence to latest corrigenda; optional quantity adjustments during currency of contract.
Technical Specifications & Requirements
- Processor: Intel Core i5, 12th Generation or higher.
- Graphics: Integrated graphics.
- Storage: 512 GB SSD or higher.
- Screen: 23.8 inches or higher.
- Operating System: Windows 11 Pro, 64‑bit (Pre-loaded).
- RAM: 16 GB or higher.
- Warranty: 3 years or above.
- Additional BOM notes: Bidders may propose higher specifications, provided compatibility and acceptance by the Technical Committee; no extra payment for higher specs.
- Delivery/Installation details and subsequent corrigenda are governed by the Buyer uploaded ATC document.
Terms, Conditions & Eligibility
- EMD: ₹180000.
- Delivery Timelines: Delivery period to commence from the last date of original delivery order; if option exercised, extended time calculation applies with a minimum 30 days.
- Payment Terms: Not explicitly stated; ensure compliance with standard government procurement payments as per ATC.
- Documentation: Attach Technical Compliance, OEM authorizations per ATC; submit bidder’s RFP/Bid documents and any corrigenda.
- Warranty/Support: Minimum 3 years warranty; higher configurations allowed but no extra payment.
- Other Clauses: Right to increase/decrease quantity up to 25% during and after contract; adherence to latest corrigenda/addenda.
Key Specifications
-
All-in-One PC with Intel Core i5 12th Gen or higher
-
Display: 23.8 inches or higher
-
RAM: 16 GB or higher
-
Storage: 512 GB SSD or higher
-
Graphics: Integrated
-
OS: Windows 11 Pro, 64-bit pre-loaded
-
Warranty: 3 years or above
-
Quantity variation: ±25%; delivery timelines linked to original last order date
Terms & Conditions
-
EMD of ₹180000 required for bid submission
-
Quantity may be increased/decreased by up to 25% during/after contract
-
Delivery periods start from the last date of the original delivery order
-
Higher specifications allowed at bidder's risk with no extra payment
-
ATC governs all corrigenda and official clarifications
Important Clauses
Payment Terms
Not explicitly stated in the provided data; bidders should infer per standard government practice and ATC guidance, ensuring alignment with delivery milestones and compliance certificates.
Delivery Schedule
Delivery period commences from the last date of the original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
No explicit LD details provided; ATC and corrigenda govern any penalties; bidders should monitor for updated clauses in the Buyer uploaded ATC.
Bidder Eligibility
-
Experience in supplying All-in-One PCs or similar integrated systems
-
Demonstrable financial capacity or turnover meeting procurement norms
-
Compliance with OEM authorizations and technical compliance documents
Tender Data
Bid Details
Quantity
110
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
45
OEM Avg. Turnover
360
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
All in One PC (V2) (Q2)
Advisory Bank
HDFC Bank
ePBG Percentage
3%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Pincodes
134109
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Surender | 134109,Hartron Bhawan Bays No. 73-76, Sector - 2 Panchkula | Panchkula | Haryana | 134109 | 110 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9978464.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar all-in-one PC supply
Financial statements or proof of turnover
EMD submission receipt or proof of payment
Technical bid documents and bid compliance
OEM authorization / vendor authorization letters as applicable
Any Buyer uploaded ATC document and corrigenda
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid on the All-in-One PC tender in Panchkula Haryana 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹180000, technical bid, OEM authorizations, and follow the Buyer uploaded ATC. Ensure Intel Core i5 12th Gen or higher, 16 GB RAM, 512 GB SSD, 23.8" display, Windows 11 Pro, and 3-year warranty. Adhere to +/-25% quantity option.
What documents are required for HARTRON All-in-One PC procurement 2026?
Submit GST registration, PAN card, experience certificates for similar PC supply, financial statements, EMD submission proof, technical bid and compliance documents, OEM authorization, and any updated corrigenda from the ATC. Ensure all documents reflect the latest tender amendments.
What are the technical specifications for the All-in-One PC bid in Haryana?
Minimum specs include Intel Core i5 12th Gen or higher, 16 GB RAM, 512 GB SSD, 23.8 inches display, Integrated graphics, Windows 11 Pro 64-bit, and 3 years warranty. Higher configurations are allowed if compatible and accepted by the Technical Committee.
When is the delivery period and how are extensions calculated for HARTRON tender?
Delivery begins from the last date of the original order. If an option is exercised, the additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the buyer may extend to the original delivery period.
What is the EMD amount for the HARTRON All-in-One PC procurement?
The EMD is ₹180000. Ensure payment receipt is attached with the bid and refer to ATC for any payment method specifics; EMD performance is linked to bid validity and contract award conditions.
What are the warranty and support requirements for HARTRON PC procurement 2026?
A minimum 3-year warranty is required. Bidders may offer higher specifications but will not receive extra payment; ensure post-sale support is aligned with HARTRON’s ATC guidelines and service terms.
Are there any quantity variation rights for the HARTRON bid in Panchkula?
Yes, quantity may fluctuate by up to ±25% of bid quantity at contract placement and during currency at contracted rates; ensure delivery plans include adjusted timelines and stock management accordingly.
What is the role of ATC documents in this Haryana tender 2026?
ATC documents specify minimum specs, allow higher configurations, and govern corrigenda/addenda. Bidders must comply with the latest ATC and any buyer issued clarifications; non-compliance may lead to bid rejection or contract adjustments.