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Indian Army Depot Stores Tender Jalandhar Punjab - 14 Months Warranty, 25% Quantity Flexibility 2026

Bid Publish Date

05-Feb-2026, 7:32 pm

Bid End Date

16-Feb-2026, 8:00 pm

Location

JALANDHAR , PUNJAB

Progress

RA
Issue05-Feb-2026, 7:32 pm
Reverse Auction18-Feb-2026, 7:00 pm
AwardPending
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Quantity

2050

Category

10095681

Bid Type

Two Packet Bid

Key Highlights

  • • Depot sample matching requirement verified by BOO post-award
  • • 14-month warranty across all schedules with signed warranty certificate
  • • Delivery quantity flexibility up to 25% during order and contract currency
  • • 0.5% weekly liquidated damages for delays, capped at 10% contract value
  • • Independent Board of Officers conducts quality vetting at depot
  • • Original EMD submission required by bid opening date
  • • Pre-bid depot checks at bidder's expense
  • • No generic terms; emphasis on depot-specific inspection and supply integrity

Categories 22

ADHESIVE PTFE WIRE PVC PIPE AIR CYLINDERS ELECTRICAL XLPE CABLE CONDUCTOR AUTOMOTIVE CABLE LFH CABLE BAG WIRING ASSEMBLY PEB TRANSITION METALS WRENCH CABLE AWM WIRE GEYSER BARREL COILED CABLE POWER WIRE POWER CABLE SWITCH GEAR

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for depot stores at JALANDHAR, PUNJAB 144001. Scope includes procurement of 11 items across depot requirements, with depot sample verification and independent Board-of-Officers quality vetting. Key differentiator is the option to vary quantity by up to 25% during order placement and during contract currency at contracted rates. Warranty is fixed at 14 months across all schedules, with 0.5% liquidated damages weekly for delays up to 10% of contract value. Bidders must understand depot sampling rules and ensure on-time delivery from the last date of the original delivery order. The process emphasizes bid accuracy, post-award depot alignment, and strict adherence to inspection outcomes before bulk supply.

Technical Specifications & Requirements

  • Depot sample matching verified by BOO after award and before bulk supply
  • Independent Board of Officers conducts quality vetting during depot inspection
  • Warranty: 14 months (ALL Schedule) with signed warranty certificate
  • EMD: Original copy to reach buyer by bid opening; amount not disclosed in data
  • Delivery: Option clause allows up to 25% quantity variation; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Penalties: Liquidated damages at 0.5% per week, up to a maximum of 10% of contract value
  • Risk & Expense clause applies for non-delivery or defective delivery
  • Items in BOQ shown as N/A; emphasis on depot-specific items and supply integrity

Terms, Conditions & Eligibility

  • Emphasis on original EMD submission by bid opening date
  • 14-month warranty period with certificate
  • Compliance with depot’s times and quantities as per sample and board vetting
  • Bidder to conduct pre-bid depot checks at own cost
  • Failure to meet delivery timelines incurs LD penalties; SLA if applicable
  • Verification by independent depot board; no post-bid disputes on quality
  • All variations must be at contracted rates; option to increase quantity up to 25%
  • Risk & Expense clause governs non-delivery or defective supply

Key Specifications

  • Depot sample matching confirmed by BOO

  • Warranty: 14 months (ALL Schedule)

  • Delivery option clause allowing up to 25% quantity variation

  • LD: 0.5% per week; max 10% of contract value

  • Independent quality vetting by Board of Officers

  • Original EMD to reach by bid opening date

Terms & Conditions

  • EMD submission by bid opening date is mandatory

  • Warranty period is 14 months with certificate

  • Quantity variation up to 25% during contract with contracted rates

Important Clauses

Warranty

14-month warranty across all schedules with a stamped certificate

Delivery & Variation

Option to increase quantity up to 25%; additional time formula with minimum 30 days

Liquidated Damages

0.5% per week of delay, up to 10% contract value; SLA if applicable

Bidder Eligibility

  • Original EMD submission by bid opening date

  • Warranty certification for 14 months

  • Ability to pass depot sample and quality vetting by independent Board of Officers

Documents 5

GeM-Bidding-8940429.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Posted: 11 August 2025
Closed: 21 August 2025
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GEM

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10397772 M1 10397772 5120-004508 SPANNER WRENCH 16 number sdivyanshu@223 60
2 10040300 W8 10040300 WA-2670 SAND BAG UNPROOFED 875 number sdivyanshu@223 60
3 10397169 E3 10397169 3990-000014 SKIDS 455MM 200MM X105MM 8 number sdivyanshu@223 60
4 10095681 W10 10095681 6675-000807 TAPE MEASURING MATELLIC WOVEN 30M 480 number sdivyanshu@223 60
5 10506116 B2 10506116 1005-007814 ROD, CLEANING, INSAS 5.56MM BARREL 404 number sdivyanshu@223 60
6 10543121 V5 10543121 RP-1240-000161 COVER CANVAS 3A 73 number sdivyanshu@223 60
7 10035160 Y3 10035160 5970-001033 INSULATION TAPE ELECL PVC ADHESIVE 20 MM 62 number sdivyanshu@223 60
8 10390916 M1 10390916 AMG-38942 SCREW DRIVER 11-MM 13 number sdivyanshu@223 60
9 10083242 Z3 10083242 RP-CORA-0164 SCREW DRIVER 4 6 number sdivyanshu@223 60
10 10040527 Y3 10040527 RP-6145-002367 CABLE ELECTRICAL COPPER CONDUCTOR, 4 MM 41 mtr sdivyanshu@223 60
11 10033348 Y3 10033348 RP-6145-006332 CABLE SPECIAL PURPOSE ELECTRICAL, VEHICL 72 mtr sdivyanshu@223 60

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Required Documents

1

EMD submission documentation (original copy to reach buyer by bid opening date)

2

Warranty certificate (14 months) on bidder’s letter pad with seal

3

Depot sample verification documents (post-award inspection plan)

4

Ongoing supplier undertakings confirming document genuineness

5

Technical bid documents and OEM authorizations if applicable

6

GST registration and PAN card copies

7

Experience certificates and financial statements (as applicable)

Reverse Auction Schedule

Completed

Start

18-Feb-2026, 7:00 pm

End

23-Feb-2026, 12:00 pm

Duration: 113 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army depot stores tender in Jalandhar?

Bidders must submit the EMD by bid opening, provide a 14-month warranty certificate, and ensure depot sample verification by the BOO. Pre-bid depot checks are at bidder’s expense, with quality vetting by an independent Board of Officers. Ensure compliance with the 25% quantity variation option and LD terms.

What documents are required for depot stores tender in Punjab 2026?

Required documents include original EMD submission, GST and PAN copies, warranty certificate, depot sample verification plan, OEM authorizations if applicable, and experience/financial statements. Also submit technical bid documents and undertakings regarding document genuineness.

What are the delivery terms for 25% quantity variation in this tender?

The contract allows up to 25% additional quantity at contracted rates. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Delivery aligns with depot sample confirmation and BOO vetting outcomes.

What is the warranty requirement for depot stores procurement in Jalandhar?

Warranty is fixed at 14 months for all schedules. A signed warranty certificate on letter pad is required from the bidder and must be submitted along with post-award documents for depot stores.

What are the penalties for delays in this Indian Army tender?

Liquidated damages are 0.5% per week of the delay, capped at 10% of contract value. SLA terms may apply; penalties apply if delivery times are not met as per contract and extended delivery rules.

How does the depot inspection process affect bidding in Punjab?

Depot inspection requires matching the depot sample ascertained by BOO post-award, with independent Board of Officers vetting quality. Pre-bid checks are at bidder’s expense and influence final supply acceptance.

Which documents prove eligibility for Indian Army depot tender bidding?

Eligibility requires original EMD submission, GST/PAN, warranty documentation, depot sample verification readiness, OEM authorizations if applicable, and financial/experience certificates demonstrating capability to meet depot requirements.