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Border Road Organisation HP Cartridge Supply Tender Kullu Himachal Pradesh 2026 ISO/IS 550 Compliant

Bid Publish Date

04-Jun-2026, 12:17 pm

Bid End Date

15-Jun-2026, 10:00 am

Location

KULLU , HIMACHAL PRADESH
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Progress

Issue04-Jun-2026, 12:17 pm
AwardPending
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Quantity

125

Category

HP Laserjet Cartridge 88A

Bid Type

Two Packet Bid

Tender Overview

The Border Road Organisation (BRO), Department of Defence, seeks the supply of a wide range of printer consumables including HP 88A/12A cartridges, Canon 326, HP 110A, 78A/278A series, Brother DR2365, Epson inks, and related items for use in government offices. The tender area is KULLU, HIMACHAL PRADESH (172002). Estimated value and EMD are not disclosed in the provided data. The scope is strictly the supply of goods, with emphasis on OEM-authorized products and compatibility with listed models. The tender mandates formal supplier qualification to ensure product authenticity and uninterrupted government stock.

Technical Specifications & Requirements

  • Product scope includes: a broad catalog of printer cartridges and toners (HP, Canon, Epson, Brother, Ricoh, Xerox, Toshiba) and related imaging components.
  • Experience: minimum 3 years of regular manufacturing/supply of similar category products to Central/State Govt or PSUs; provide contract copies showing annual quantities.
  • Compliance: Manufacturer Authorization required for OEM/distributors; NDA to be submitted; NDA and non-disclosure are mandatory.
  • Option clause: Purchaser may increase/decrease quantity up to 50% of bid quantity; extended delivery period calculations with minimum 30 days.
  • Scope of supply: only supply of goods; delivery terms and penalties to be read in the final contract.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided data; bidders must meet turnover requirements (average annual turnover over last 3 years as per bid document).
  • Financial: Turnover criteria require certified audited statements or CA certificate; need to demonstrate financial stability for government procurement.
  • Documentation: Upload NDA, Manufacturer Authorization, and supplier undertakings; ensure no liquidation or court proceedings; maintain GST/PAN as applicable.
  • Delivery: Delivery timelines governed by option clause; timelines start from the last date of original delivery order; ensure compliance with extended delivery calculations.
  • Compliance: Bidder should not be under liquidation or bankruptcy; provide supporting contracts for prior govt supply. Ensure OEM authorization details are complete.

Key Specifications

  • Product scope includes HP 88A, HP 12A, HP 110A, Canon 326, 78A/278A, 328A, Brother DR2365, 137A, 2392A, 79A/279A, Ricoh MP 2014 HS 390GM, Xerox B1025, Epson L2350 ink bottles, and related imaging consumables.

  • Experience requirement: 3 years of supplying similar category products to Central/State Govt or PSU; submit copies of contracts showing yearly quantities.

  • Authorized OEM documentation: Manufacturer Authorization form/certificate for OEM/distributor; NDA must be uploaded with bid.

  • Delivery/quantity flexibility: up to 50% quantity variation; extended delivery period rules apply with a minimum of 30 days.

  • Scope: Supply of Goods only; no installation or services; terms to be finalized in contract; read terms for penalties and payment.

Terms & Conditions

  • EMD amount: Not disclosed; bidders should confirm prior to submission.

  • Experience: 3 years in govt supply of similar cartridges with contract copies.

  • Quantity flexibility: Up to 50% increase/decrease at contract time; 50% extension during currency.

  • OEM authorization: Required for distributors; include maker authorization and contact details.

  • NDA: Mandatory non-disclosure declaration on bidder letterhead.

Important Clauses

Payment Terms

Payment terms to be specified in contract; bidders should anticipate govt procurement payment norms.

Delivery Schedule

Delivery period linked to original order date; option clause allows extended periods based on calculated formula minimum 30 days.

Penalties/Liquidated Damages

Penalties to be defined in final contract; typical LDs may apply for delayed delivery or non-conforming goods.

Bidder Eligibility

  • Not under liquidation or court receivership; not bankrupt

  • 3 years govt procurement experience for similar cartridge categories

  • OEM Manufacturer Authorization and NDA compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

HP Laserjet Cartridge 88A , HP Laserjet Cartridge 12A , HP Laserjet Black Toner Cartridge W1002YC , Canon 326 Cartridge , HP 110A Cartridge , Cartridge 78A oblique 278A , Cartridge 328 A , Brother Cartridge No DR2365 Cartridge , HP Cartridge No. 137A Original , Cartridge for Printer make Toshiba 2392A , HP Laserjet Pro Cartridge No 79A oblique 279A , Ricoh Toner MP 2014 HS black 390GM , Cartridge for Xerox B1025 Multifunction Printer , Epson L2350 ink bottle , HP Laserjet imaging drum 19A CF219A , HP Laserjet 18A CF218A , Epson L6270 Epson 001 inkjet Printer Cyan Magneta Yellow Black , Canon MF645CX Canon Cartridge 054 Cyan Magneta Yellow Black , HP Colour Laser MFP 178NW Carrtridge No 119A Cyan Magneta Yellow Black

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT
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Documents 5

GeM-Bidding-9417287.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 19 Items Sign in for GEM prices

#1

HP Laserjet Cartridge 88A

HP Laserjet Cartridge 88A

28 nos Delivery: 30 days
#2

HP Laserjet Cartridge 12A

HP Laserjet Cartridge 12A

45 nos Delivery: 30 days
#3

HP Laserjet Black Toner Cartridge W1002YC

HP Laserjet Black Toner Cartridge W1002YC (Original)

3 nos Delivery: 30 days
#4

Canon 326 Cartridge

Canon 326 Cartridge

5 nos Delivery: 30 days
#5

HP 110A Cartridge

HP 110A Cartridge

5 nos Delivery: 30 days
#6

Cartridge 78A oblique 278A

Cartridge 78A/278A

5 nos Delivery: 30 days
#7

Cartridge 328 A

Cartridge 328 A

6 nos Delivery: 30 days
#8

Brother Cartridge No DR2365 Cartridge

Brother Cartridge No. DR2365 Cartridge

4 nos Delivery: 30 days
#9

HP Cartridge No. 137A Original

HP Cartridge No. 137A Original

6 nos Delivery: 30 days
#10

Cartridge for Printer make Toshiba 2392A

Cartridge for Printer make Toshiba 2392A

3 nos Delivery: 30 days
#11

HP Laserjet Pro Cartridge No 79A oblique 279A

HP Laserjet Pro Cartridge No. 79A/279A

3 nos Delivery: 30 days
#12

Ricoh Toner MP 2014 HS black 390GM

Ricoh Toner MP-2014 HS black (390GM)

1 nos Delivery: 30 days
#13

Cartridge for Xerox B1025 Multifunction Printer

Cartridge for Xerox B1025 Multifunction Printer

2 nos Delivery: 30 days
#14

Epson L2350 ink bottle

Epson L2350 ink bottle

2 nos Delivery: 30 days
#15

HP Laserjet imaging drum 19A CF219A

HP Laserjet imaging drum 19A (CF219A)

2 nos Delivery: 30 days
#16

HP Laserjet 18A CF218A

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#17

Epson L6270 Epson 001 inkjet Printer Cyan Magneta Yellow Black

Epson L6270 Epson 001 (inkjet Printer) Cyan, Magneta, Yellow, Black (Original)

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#18

Canon MF645CX Canon Cartridge 054 Cyan Magneta Yellow Black

Canon MF645CX (Canon Cartridge 054) Cyan, Magneta, Yellow, Black (Original)

2 set Delivery: 30 days
#19

HP Colour Laser MFP 178NW Carrtridge No 119A Cyan Magneta Yellow Black

HP Colour Laser MFP 178NW (Carrtridge No. 119A) Cyan, Magneta, Yellow, Black (Original)

1 set Delivery: 30 days

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Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for printer cartridge supply in Kullu Himachal Pradesh?

To bid for this BRO tender in Kullu, ensure 3-year govt procurement experience, provide OEM authorization, submit NDA, and demonstrate financial stability with audited statements. Include bid security details and confirm you can supply OEM-brand cartridges like HP, Canon, Epson, and Brother per the listed models.

What documents are required for BRO cartridge tender submission 2026?

Prepare Manufacturer Authorization, NDA on company letterhead, proof of annual turnover (three years), audited financial statements, GST registration, PAN, and prior govt contracts showing yearly quantities. Include bid security/EMD documentation as per the tender’s terms after confirmation.

What are the key technical specifications for cartridge categories?

The tender lists multiple cartridge models across HP, Canon, Epson, Brother, Ricoh, Xerox; bidders must provide OEM-aligned cartridges with authentic authorization. Specific model details appear in the BOQ and must align with model numbers such as 88A, 12A, 110A, 326, 78A, 278A, among others.

When is the delivery window for option-clauses in this BRO tender?

Delivery timelines start from the last date of the original delivery order. If the option clause is exercised, the extended period uses a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What are the EMD/financial requirements for this cartridge tender?

EMD details are not disclosed in the available data. Bidders should verify the exact EMD amount and payment mode in the final document. Ensure you meet the three-year turnover criterion and provide certified financials accordingly.

What OEM authorizations are mandatory for BRO procurement?

Submit an Manufacturer Authorization Form/Certificate that includes OEM/service provider details: name, designation, address, email, phone number. This must accompany the bid along with NDA and the supplier’s undertakings to avoid disqualification.

What is the scope of supply for this cartridge bid in Himachal?

Scope is strictly the supply of goods (cartridges and related imaging consumables). No installation or after-sales service described; ensure goods meet OEM standards and are compatible with listed models for BRO/Kullu requirements.

What standards or compliance should bidders meet for govt cartridge supply?

Bidders must demonstrate eligible turnover, provide govt-market contract copies, supply OEM-authorized items, and furnish NDA. While specific standards like IS/ISO aren’t listed, ensure authenticity through OEM authorization and non-disclosure compliance.

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