Contract Bidding Open For Supply of Stainless Steel Plates to Primary / Upper Primary/ High Schools/ Junior Colleges Pertaining to Smart Kitchens in YSR Kadapa District (Package No.I) in YSR, ANDHRA PRADESH

As Per Tender Documnet

NOTICE INVITING TENDERS NIT No:01/EE/APSS/KDP/2026-27, Date:01.06.2026 Name of Work: Supply of Stainless Steel Plates to Primary / Upper Primary/ High Schools/ Junior Colleges Pertaining to Smart Kitchens in YSR Kadapa District (Package No.I) ? TIME SCHEDULE Bid Document downloading Start date/ Time 06.06.2026 at 03.00PM Bid Document downloading End Date / Time 15.06.2026 at 03.00 PM Last Date and Time for the receipt of Bids 15.06.2026 at 03.30PM Technical Bid Opening Date / Time 15.06.2026 at 04.00 PM Financial Bid Opening Date / Time 16.06.2026 at 04.00 PM Contact Person Executive Engineer, Samagra Shiksha, YSR Kadapa Cell No. 93906 63855 Email ID : [email protected] Reference No: https://tender.apeprocurement.gov.in STATEMENT RELATED TO BIDS Bid Document Fee/ Tender processing Fee (Non-refundable) Rs.5,900/- (Including GST 18%)by way of Online Payment EMD (1 % on ECV) Rs.36,000/-by way of Online payment Only Bid Validity Period 90 days from the date of opening of Financial bid EMD Validity Period 90 days from the date of opening of Financial bid Estimate Cost (Approximately) Rs.40,00,000 /-(Rupees Forty Lakhs only) Period of furnishing Performance Guarantee (1.50 % on ECV) Within 7days from the date of receipt of LOA Performance Guarantee Validity Period NIL Period for signing the order of acceptance Within 7 days from the date of receipt of LOA Signature of the Bidder with stamp EMD & Performance security should be in favour of Beneficiary, wherever it is applicable. Beneficiary: The Executive Engineer, Samagra Shiksha, N.G.O Colony, Sachivalayam Compound, Kadapa, Y.S.R Kadapa District, Andhra Pradesh ? 516002. Legal Registration of the Firm: The Bidder / Firm shall be a company legally registered under the Indian Companies Act 1956/ Companies Act 2013 or Proprietorship Firm and subsequent amendments thereto; and in operation for a minimum period of 5 years in the field of supply, installation, commissioning and Maintenance of ACP Panel Boards as on bid submission date. (The Manufacturers Authorization from specific to this tender should be submitted for all items from the Principle manufacturing Companies or their authorized dealers or latest valid certificate) Supporting Documents: The Bidder / Firm shall submit the self-attested copy of Incorporation Certificate / Registration Certificate / LLP Agreement. (For Proprietorship firm, Udyog Aadhar/Udhyam/ Company registration on equivalent/ Sole Proprietor). (The Manufacturers Authorization from specific to this tender should be submitted for all items from the Principle manufacturing Companies or their authorized dealers or latest valid certificate) 1. Statutory Certificate: The Bidder shall possess the GST registration certificate and PAN card in the name of the bidding entity. Copy of the GST registration certificate and PAN card shall be submitted. (For Proprietorship firm, PAN card in the name of sole proprietor will be allowed) Supporting Documents: A proof of copy of the GST registration certificate and PAN card shall be submitted. 2. Solvency Certificate: Deleted 3. Bidder Annual Turn over: Deleted 4. Tax Return Certificate: The Bidder / Firm should submit a copy of Income Tax Return (ITR) certificates for the last five audited financial years ending on 31st March 2026 and the GST return certificate along with GSTR 9 and 9C need to be submitted for the latest five financial year ending on 31st March 2026. Supporting Documents: The Bidder / Firm shall submit a self-attested copies of ITR certificates and GST return certificates for the specified financial years as mentioned above. 5. Experience Criteria: Deleted 6. Non-blacklisting Certificate: The Bidder / Firm shall submit self-declaration stating that the bidder / firm is not debarred / blacklisted by any Central / State Govt Organization / Public Sector Undertakings in India for non-satisfactory performance, corrupt and fraudulent or any other unethical business practices. 7. Letter of Undertaking for Service Centre in Andhra Pradesh: Deleted 8. Letter of Self-Certification: The Bidder / Firm shall submit a self-certification: 9. Demonstration/ Proof of Concept (POC):As part of the technical evaluation i. Before commencement, the successful Bidder / Firm is required to display the item as mentioned in BOQ for finalization. ii. If the Bidder / firm fails to meet the 100% technical specification in the quality check verification process, then the said bid will be considered Technically Disqualified. iii. ONLY the Bidder / Firm who have Technically Qualified in the quality check verification process and in the overall technical bid evaluation will be considered qualified for the financial bid opening. iv. The Bidder / firm will be given a prior notice of 10 days to participate in the sample product quality check verification process to be conducted in the office of the Executive Engineer, Samagra Shiksha, Kadapa YSR Kadapa (DT). Item Quantities and Technical Specifications: Enclosed separately 1. Delivery Period: The delivery & fixing of the items should be done within 30 days from the date of issuance of the purchase order. 2. Contract Price: The total Contract Price shall be inclusive of packaging and transportation charges, installation charges, handling charges, excluding GST and all other taxes. a) Acceptance or Rejection of Bid The right of final acceptance of the Bid is entirely vested with the Authority, who reserves the right to accept or reject, any or all of the Bids in full or in parts with out assigning any reason whatsoever. There is no obligation on the part of the Authority to communicate to the Bidders whose Bids are/were rejected. After acceptance of the Bid by the Authority, the Bidder shall have no right to withdraw the Bid or claim higher price. The Authority before passing the order accepting Bid, may also reject any Bid for reasons such as change in terms of reference, new technologies, and lack of anticipated financial resources, court orders, accidents or calamities and other unforeseen circumstances. b) Right to Reject any or all Bids Not with standing anything contained in this tender notice, the Authority reserves the right to accept or reject any Bid and to annul the Selection Process and reject all Bids, at any time without any liability or any obligation for such acceptance, rejection or annulment, and without assigning any reasons thereof. The inviting authority reserves the right to reject any Bid if: (a)At any time, a material misrepresentation is made or discovered, or (b) The Bidder does not provide, within the time specified by Authority the supplemental information sought by the Authority for evaluation of the Bid /Misrepresentation/ improper response by the Bidder may lead to the disqualification of the Bidder. If such disqualification / rejection occurs after the Bids have been opened and the highest-ranking bidder gets disqualified /rejected, then Authority reserves the right to consider the next best Bidder or take any other measure as may be deemed fit in the sole discretion of inviting authority, including annulment of the Selection Process. ? 3. Payment and Other Terms: Payment Terms By Purchase Order Issuing Authority Upon Supply and delivery of Stainless Steel Plates 80% of total cost as per Contract on completion as per Tender requirement. Satisfactory Performance Certificate (SPC) from the competent authority 10% after completion of two months Out of the remaining (10%) of this bill amount, 7.5% of payment will be made after testing the quality of supplied materlial and on only completion of the work. The remaining 2.5% of this bill amount will be paid only after completion of warranty liability period of 1 year Billing/Invoice Invoice should be raised in the name of User Department. Invoices that are not in compliance with above condition will not be processed. Note: 1. All the Delivery Challans to be Counter signed by the respective Competent Authority as designated by the Authority. 2. The Certificate/Report should have Name, Designation, Signature, Phone number, Date and Seal of the Officer who is designated as Competent Authority by the Authority. 3. The bills will not be processed for payments if the Name, Designation, Signature, Phone number, Date and Seal of the Officer are not available. 4. The Authority reserves right to conduct random Acceptance Test on items delivered, if required. 5. Interest shall not be paid by Authority on delayed payments. 4. Liquidated Damage (LD) for Late Deliveries / Installations: 0.5% of the late delivered or deemed late delivered / installed item sand the ceiling (max. limit) is 10%. The LD will be charged on basic cost excluding taxes and duties. However, if LD reaches maximum limit, the Authority reserves the right to take further penal action on the Bidder. The Bidder will be disqualified, blacklisted, action will be initiated as deemed fit and the EMD will be forfeited. 5. Deleted 6. Right to Vary Quantities at time of Contract Award: The Authority reserves the right at the time of Contract award to increase or decrease the quantity as indicated in the bid document, from the quantity of items and services originally specified in the specification without any change in unit price or other terms and conditions. 7. Right to Accept any Bid and to Reject any or all Bids: a) Any deviations in the formats may make the bid liable for rejection. b) Authority reserves the right to modify/ extend/ cancel the tender at any point of time without giving any prior notice/ any reasoning. 8. Corrupt, Fraudulent and Unethical Practices: a) ?Corrupt practice? means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the process of Contract execution; and b) ?Fraudulent practice? means a misrepresentation of facts in order to influence a procurement process or the execution of a Contract to detriment of the Buyer, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Buyer of the benefits of free and open competition; c) ?Unethical practice? means any activity on the part of bidder, which try to circumvent tender process in any way. Unsolicited offering of discounts, reduction in financial bid amount, upward revision of quality of items etc. after opening of bid will be treated as unethical practice. d) The Authority will reject a proposal for award and also may debar the bidder for future tenders in Government Departments, if it determines that the bidder has engaged in corrupt, fraudulent or unethical practices in competing for, or in executing a Contract. 9. Negotiation: Bids with an excess of above 0 % of the estimated contract value will be summarily rejected and the Authority reserves its right to negotiate with the lowest quoted bidder including technical specifications. 10. User License and Patent Rights: a) Deleted 11. Inspection and Acceptance Tests: Inspection and tests prior to shipment of all items and at final acceptance are as follows: a) Inspection of the items shall be carried out to check whether the items are in conformity with the specifications mentioned in the bid document. Following broad test procedure will generally be followed for inspection and testing of hardware and firm wares. The Bidder will dispatch the items to the ultimate consignee after internal inspection testing along with the Bidder?s inspection report and manufacturer?s warranty certificate. The Authority will test the items after completion of the delivery of the items and commissioning at the site of the installation. b) The inspections and tests, at the discretion of the Authority, may be conducted on the premises of the Bidder, at point of delivery, and / or at the product?s final destination. If conducted on the premises of the Bidder, all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Authority. c) Should any inspected or tested items fail to confirm to the specifications the Authority may reject the items, and the Bidder shall either replace the rejected items or make alterations necessary to meet specification requirements free of cost to the Authority. d) Nothing in this clause shall in any way release the Bidder from any warranty or other obligations under this Contract. 12. Acceptance Certificates: 13. Delivery and Documents: Delivery of the items shall be made by the Bidder in accordance with the terms specified in the bid document and the goods shall remain at the risk of the supplier until delivery has been completed. The delivery shall be to the ultimate consignee as given in the purchase order. 14. Insurance: a) Deleted 15. Transportation: Transport of the items to the Kadapa head quarters. 16. Hardware Installation: Deleted 17. Warranty: a) Deleted 18. Payment: a) The Bidder?s request(s) for payments shall be made to the Executive Engineer, Samagra Shiksha, Kadapa in writing, accompanied by an invoice describing, as appropriate, the items/service delivered/ performed. b) The currency of payment will be Indian Rupees ONLY. c) Payment will be made through online. d) No interest on delayed payments. In case of administrative reasons, any delay occurred towards payments of bills, interest shall not be paid on delayed payments in any case. 19. Prices: Prices charged by the Bidder for items delivered under the Contract shall not vary from the prices quoted by the Bidder in its bid. 20. Change Orders: a) Deleted 21. Contract Amendment: No variation in or modification of the terms of the Contract shall be made except by written amendment signed by the parties. 22. Assignment: The Bidder shall not assign, in whole or in part, its obligations to perform under this Contract, except with the prior written consent from the Authority. 23. Subcontracts: The Bidder shall notify the Authority in writing that awarded work shall not be given to others as sub contracts. 24. Delays in the Bidder?s Performance: Delivery of the items and performance of the services shall be made by the Bidder in accordance with the time schedule specified by the Authority. 25. Liquidated damages: If the Bidder fails to deliver any or all of the items or perform the services within the time period(s) specified in the Contract, the Authority shall, without prejudice to its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to, as per the terms indicated in the bid document, until actual delivery or performance, subject to maximum limit. Once the maximum is reached, the Authority may consider termination of the Contract.

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling 'Continuation of Bid Submission' from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.