Indian Army Department Of Military Affairs Digitization of Records OCR Based Legacy Tender 2026
Bid Publish Date
21-Jul-2026, 7:32 am
Bid End Date
31-Jul-2026, 11:00 am
Progress
Quantity
1
Bid Type
Single Packet Bid
Categories
2
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for the digitization of legacy records using OCR-based technology. The scope centers on converting physical archives to searchable digital formats, enabling rapid retrieval and indexed storage. Although start/end dates and estimated value are not disclosed, the tender highlights an option clause allowing up to 25% quantity variation during contract execution at contracted rates. The procurement aims to modernize archival workflows within a defense setting, emphasizing secure data handling and scalable OCR-enabled workflows. This opportunity requires bidders to align with military procurement processes and deliver within the extended delivery framework if options are exercised.
Technical Specifications & Requirements
- Product category: OCR-based digitization of legacy records
- No BOQ items are listed; no quantified item details are provided
- The bid must accommodate flexible quantity changes up to +25% of bid quantity, with delivery period adjustments per formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- Delivery timing starts from the last date of the original delivery order; extended periods may apply
- Compliance with secure data handling and archival standards is implied; no explicit standard numbers are stated
- The tender requires bidders to adhere to the option clause and demonstrate capability to scale OCR digitization projects in a defense environment
Terms & Eligibility
- Quantity variation allowance: up to 25% of bid quantity during contract and currency period
- Delivery period adjustments subject to a minimum of 30 days and proportional time calculation
- No explicit EMD, payment terms, or warranty details provided
- Section references require bidders to comply with option clause and military procurement norms
- BOQ contains zero items; bidders must infer scope from tender title and terms and demonstrate OCR digitization capability for legacy records
Key Specifications
-
Product/service names: OCR-based digitization of legacy records
-
Quantities: not specified (25% option clause on bid quantity)
-
Estimated value: not disclosed
-
Standards/certifications: not explicitly listed
-
Delivery: base delivery period implied; extended period rules apply with minimum 30 days
-
Quality/Testing: not specified; data security and secure handling implied
Terms & Conditions
-
Option Clause: quantity may increase by up to 25% during contract at contracted rates
-
Delivery Period: starts from last date of original delivery order; extended time based on formula
-
BOQ: no items listed; scope inferred from OCR digitization of legacy records
Important Clauses
Option Clause
Purchaser may increase/decrease bid quantity up to 25% at contract placement and during currency; extended delivery time calculated as (Increased/Original) × Original delivery period, minimum 30 days
Delivery Schedule
Delivery timeline commences from last date of original delivery order; extension rules apply if option clause is exercised
Penalties/Liquidated Damages
Not specified in provided terms
Bidder Eligibility
-
Experience in OCR/digitization of legacy records for large archives
-
Capability to scale deployment in defense/secure environments
-
Compliance with military procurement norms and data security requirements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
DIGITIZATION OF RECORDS BY OCR BASED LEGACY
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
KHASI HILLS EAST
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KHASI HILLS EAST | KHASI HILLS EAST | - | - | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9635928.pdf
Main Document
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GEM General Terms and Conditions Document
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Required Documents
GST registration certificate
PAN card
Experience certificates for OCR/digitization projects
Financial statements or turnover proof (if requested by authority)
Any OEM authorizations or technology affidavits (if applicable)
Technical bid documentation showing OCR capabilities and data security measures
Past project references for digitization in regulated environments
Documentation related to compliance with defense procurement norms
Frequently Asked Questions
How to bid for OCR digitization tender in Indian Army 2026
Bidders must demonstrate OCR capability for legacy records, provide GST and PAN, and submit experience certificates for similar digitization projects. The tender allows a 25% quantity variation and requires adherence to military procurement norms. Ensure secure data handling, provide technical documentation, and align with delivery terms starting from the original order date.
What documents are required for OCR legacy records tender
Required documents include GST registration, PAN, experience certificates for OCR/digitization projects, financial statements, and any OEM authorizations. Technical bid should detail OCR methods, data security measures, and past defense or government archival work to prove capability.
What are the delivery terms for OCR digitization in Army tender
Delivery starts from the last date of the original delivery order. If the option clause is exercised, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for this OCR tender
Explicit standards are not listed. Proponents should showcase data protection compliance, secure data handling, and proven OCR accuracy on large legacy datasets. Provide certifications or methodologies for secure processing to align with defense procurement expectations.
How is the bid quantity variation managed in this tender
The purchaser may increase or decrease quantity up to 25% at contract placement and during the contract currency. The extension uses the specified time calculation and ensures contracted rates remain fixed for the extended quantity.
What is the estimated value and EMD for this OCR tender
No estimated value or EMD amount is disclosed in the provided terms. Bidders should prepare standard tender readiness: financials, bank guarantees, and ensure readiness for defense procurement processes while awaiting formal values.
What experience is expected for bidders on military digitization
Bidder should demonstrate prior OCR/digitization of legacy records, preferably in regulated or defense environments, with references to scale, data security controls, and successful archival indexing and searchability implementations.
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Documents 3
GeM-Bidding-9635928.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS