Hindustan Petroleum Corporation Ltd tea coffee catering tender Gorakhpur Uttar Pradesh 2025
Hindustan Petroleum Corporation Ltd
GORAKHPUR, UTTAR PRADESH
Posted:
11 November 2025
Closed:
22 November 2025
GEM
GEM
Indian Army Coffee Machine & Beverage Supplies Tender Darjeeling West Bengal 2026 ISO/OEM Requirements
Bid Publish Date
05-Jun-2026, 6:58 pm
Bid End Date
15-Jun-2026, 7:00 pm
Location
Progress
Issue05-Jun-2026, 6:58 pm
AwardPending
Quantity
5
Category
Coffee Machine Multiple Option as per buyer technical specification
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple coffee machines (as per buyer technical specification), installation charges at unit location, and beverage supplies including Instant Coffee Powder 1 kg, Cardamom Special Tea 500 g, and Lemon Tea 500 g, to be delivered at the unit in Darjeeling, West Bengal 734001. Bidders must provide branded/OEM equipment with installation at the unit site, replacement within 7 days for damaged items, and precise documentation. The tender includes an option clause allowing up to 25% quantity variation and extension of delivery timelines at contracted rates, with a minimum 30-day extension. Emphasizes strict brand/origin and documentation requirements.
Section highlights the scope: uniform OEM branding, onsite handover, and detailed product specifications and expiry information, ensuring standards compliance and post-delivery replacements. Unique terms include the right to reject documentation without reason and mandatory inclusion of brand, OEM, manufacturing date, expiry date, and ISN code as per buyer needs.
Technical Specifications & Requirements
- Equipment must be branded/OEM; local or China-made items are not accepted
- Delivery and handover at the unit location in Darjeeling, West Bengal
- Replacement for broken items within 7 days of delivery
- Documentation must specify Make/Model/OEM/Mfg Date/Expiry Date/ISN Code per buyer requirement
- Procurement includes coffee machines (multiple option per buyer spec) and beverage inputs: Instant Coffee Powder 1 kg, Cardamom Tea 500 g, Lemon Tea 500 g
- ATC requires acceptance of the option clause increasing/decreasing quantity by up to 25% and potential delivery extension calculations
- Payment terms and bid submission aligned with GFR-like buyer terms and EFT mandates
Terms, Conditions & Eligibility
- EMD not specified; bidders must adhere to option clause for quantity adjustments up to 25% and delivery timeline adjustments with minimum 30 days extension
- Bid documentation requires: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- Mandatory OEM branding; no local or China items; unit-location handover; replacement window of 7 days for broken items
- Rejection of documentation can occur without reason; bidders must provide complete Make/Model/OEM/Mfg date/Expiry/ISN Code
- Ensure compliance with supplier terms and installation charges at unit site; no tender IDs or dates appear in this summary
Key Specifications
-
Branded/OEM equipment required; no local or China-made items
-
Delivery to unit location in Darjeeling, West Bengal (734001)
-
7-day replacement window for damaged items
-
Documentation must include Make, Model, OEM, Manufacturing Date, Expiry Date, ISN Code
-
Quantities may vary up to 25% (increase/decrease) during contract; delivery extension rules apply
-
Items include: coffee machines (multiple options per buyer spec), Instant Coffee Powder 1 kg, Cardamom Tea 500 g, Lemon Tea 500 g
Terms & Conditions
-
Option Clause: quantity can vary ±25% during contract at contracted rates
-
Delivery extension: minimum 30 days, calculated per extended quantity
-
Vendor documentation: PAN, GSTIN, cancelled cheque, EFT mandate
-
OEM branding mandatory; only branded equipment accepted
-
7-day replacement window for broken goods after delivery
Important Clauses
Payment Terms
Payments to follow government procurement norms with EFT mandate; no advance details provided in data
Delivery Schedule
Delivery commence from last date of original delivery order; option-driven extensions apply with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated;replacement within 7 days implies timely post-delivery issue handling
Bidder Eligibility
-
Must supply branded/OEM coffee machines (not local or China-made)
-
Provide documentation: PAN, GST, cancelled cheque, EFT mandate
-
Handover of equipment at the unit location in Darjeeling, West Bengal
-
Adhere to 7-day replacement for damaged items and ISN code documentation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Coffee Machine Multiple Option as per buyer technical specification , Installation Charges of Coffee Machine at unit location , Instant Coffee Powder 1 Kgs , Cardamom Special Tea 500 gms , Lemon Tea 500 gms
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9429279.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Coffee Machine Multiple Option as per buyer technical specification
Coffee Machine Multiple Option as per buyer technical specification
1 nos
Delivery: 15 days
#2
Installation Charges of Coffee Machine at unit location
Installation Charges of Coffee Machine at unit location
1 job
Delivery: 15 days
#3
Instant Coffee Powder 1 Kgs
Instant Coffee Powder 1 Kgs
1 pkt
Delivery: 15 days
#4
Cardamom Special Tea 500 gms
Cardamom Special Tea 500 gms
1 pkt
Delivery: 15 days
#5
Lemon Tea 500 gms
Lemon Tea 500 gms
1 pkt
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Coffee Machine Multiple Option as per buyer technical specification | Coffee Machine Multiple Option as per buyer technical specification | 1 | nos | supplyasc484 | 15 | |
| 2 | Installation Charges of Coffee Machine at unit location | Installation Charges of Coffee Machine at unit location | 1 | job | supplyasc484 | 15 | |
| 3 | Instant Coffee Powder 1 Kgs | Instant Coffee Powder 1 Kgs | 1 | pkt | supplyasc484 | 15 | |
| 4 | Cardamom Special Tea 500 gms | Cardamom Special Tea 500 gms | 1 | pkt | supplyasc484 | 15 | |
| 5 | Lemon Tea 500 gms | Lemon Tea 500 gms | 1 | pkt | supplyasc484 | 15 |
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Historical Data
Required Documents
1
Experience Criteria
2
Past Performance
3
Bidder Turnover
4
Certificate (Requested in ATC)
5
OEM Authorization Certificate
6
OEM Annual Turnover
7
Additional Doc 1 (Requested in ATC)
8
Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
9
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the coffee machine and beverage tender in Darjeeling?
Bidders must supply branded/OEM equipment, provide PAN, GSTIN, cancelled cheque, and EFT mandate. Include Make/Model/OEM/Mfg/Expiry/ISN Code in documentation. Ensure onsite delivery at the unit in Darjeeling, and comply with the 7-day replacement window for damaged items.
What documents are required for the bid submission in West Bengal?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and OEM authorization if applicable. Ensure all items are OEM-branded, with no local or China-made components, and that delivery location is the unit site in Darjeeling.
What are the key technical requirements for the coffee machines?
Equipment must be branded/OEM, with delivery at the unit location in Darjeeling. Documentation must include exact Make/Model/OEM, Manufacturing Date, Expiry Date, and ISN Code. Be prepared for a 25% quantity variation and delivery-extension rules during contract execution.
What is the delivery timeline and extension policy for quantities?
Delivery starts from the last date of the original delivery order. Up to 25% quantity variation is allowed, with extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What beverages are included in the tender package?
The package includes Instant Coffee Powder 1 kg, Cardamom Special Tea 500 g, and Lemon Tea 500 g, alongside the required coffee machines and installation charges.
Are there any penalties for late delivery or broken items?
A 7-day replacement window applies for broken items after delivery; explicit LD/penalties are not detailed, but timely replacement is required and documentation may be rejected for discrepancies.
What are the OEM branding requirements and exclusions?
All equipment must be branded/OEM with no local or China-origin items. Documentation must specify Make/Model/OEM/Mfg Date/Expiry Date/ISN Code; handover must occur at the unit location in Darjeeling.
How to ensure eligibility for the Indian Army beverage procurement?
Meet OEM-branding, supplier qualification, and documentation standards. Submit PAN, GST, EFT mandate, and ensure all items have ISN Code and expiry dates. Comply with the option clause and delivery-extension terms to remain eligible.
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Documents 4
GeM-Bidding-9429279.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS